Regular Meeting
Monday, December 3, 2001
7:30 p.m.
F. Gordon Battle Courtroom
106 E. Margaret Lane
Hillsborough, N.C. 27278

COMPLIANCE WITH THE “AMERICANS WITH DISABILITIES ACT” - interpreter services and/or special sound equipment are available with prior notice.  If you need this assistance, call the County Clerk’s office at 732-8181, ext. 2130.  If you are disabled and need assistance, contact the ADA Coordinator at extension 2300 or TDD# 644-3045.

ESTIMATED TIMES LISTED AFTER EACH ITEM - these are approximate times.  Citizens are encouraged to be at the meeting at 7:30.  The Board usually considers items in the order listed and proceeds at a steady pace.  As a courtesy to others, speakers are asked to limit their comments to three minutes.

BACKGROUND INFORMATION ON AGENDA ITEMS - is available in the Clerk’s office and complete copies of agenda material are located at the Orange County Library in Hillsborough and the Chapel Hill Library in Chapel Hill.

Board Organization (7:30-7:40)
a. Election of Chair
b. Election of Vice Chair
c. Designation of Voting Delegate for all NCACC and NACo Meetings for Calendar Year Dec. 1, 2001-2002

Appointments (7:40-7:50)
a. Manager
b. Clerk to the Board
c. County Attorney

1. ADDITIONS OR CHANGES TO THE AGENDA (7:50-7:55)

PUBLIC CHARGE
The Board of Commissioners pledges to the citizens of Orange County its respect. The Board asks its citizens to conduct themselves in a respectful, courteous manner, both with the Board and with fellow citizens.  At any time should any member of the Board or any citizen fail to observe this public charge, the Chair will ask the offending person to leave the meeting until that individual regains personal control.  Should decorum fail to be restored, the Chair will recess the meeting until such time that a genuine commitment to this public charge is observed.

2. CITIZEN & AUDIENCE COMMENTS (7:55-8:05)
a. Matters not on the Printed Agenda 
b. Matters on the Printed Agenda (These matters will be considered as the Board addresses the items on the agenda below.)

3. BOARD COMMENTS (8:05-8:15)

4. COUNTY MANAGER'S REPORT (8:15-8:20)

5. RESOLUTIONS/PROCLAMATIONS (8:20-8:30)
a. Proposed General Uses of Greene Tract
The Board will consider a resolution providing direction to the Greene Tract Work Group regarding the disposition of the remaining 109 acres of the Greene Tract and affirming the Boards desired general uses of the property.

6. SPECIAL PRESENTATIONS (8:30-8:40)
a. Status of Emergency Assistance Funds for Low-income Families
The Board will hear a report and consider appropriating $30,000 in additional County funds to help address the emergency needs of low-income families.

7. PUBLIC HEARINGS 

8. ITEMS FOR DECISION - CONSENT AGENDA (8:40-8:50)
a. Property Tax Refunds
The Board will consider three requests for property tax refunds.
b. Property Value Changes
The Board will consider approving value changes made in property after the 2001 Board of Equalization and Review adjourned.
c. Late Applications for Property Homestead Exemption
The Board will consider two late applications for granting homestead exemptions for the 2001 tax year.
d. Budget Amendment #2
The Board will consider a budget ordinance for fiscal year 2001-2002.
e. Examination of Bonds
The Board will examine bonds for officials pursuant to G.S. 109.5.
f. Governmental Accounting Standards Board (GASB) Statement 34 Implementation
The Board will consider hiring the County’s auditing firm, Cherry, Bekaert & Holland to assist County staff with accounting work required for the implementation of GASB statement 34.
g. Change Orange County Arts Commission Staff Position from Permanent Part Time to Permanent Full Time
The Board will consider increasing the hours of the Orange County Arts Coordinator from permanent part time (30 hours per week) to permanent full time (40 hours per week).
h. Release of State Economic Development Funding to Triangle J Council of Governments
The Board will consider authorizing the release of funds appropriated to Triangle J Council of Governments by the General Assembly.
i. Adoption of Uniform Fee Schedule for Register of Deeds and Creation of Automation Enhancement and Preservation Fund per House Bill 1073
The Board will consider adopting a uniform fee schedule (effective Jan. 1, 2002) for the Register of Deeds mandated by N.C. General Statute 161-10(a), and to create an automation enhancement and preservation fund mandated by N.C. General Statute 161-11.3.
j. Extension of Contract for Professional Services Associated with Register of Deeds Project
The Board will consider extending a contract with Lee Software Development for additional tasks associated with the Register of Deeds automation project.
k. Approval of Financing Arrangement for Orange Rural Fire Department to Purchase a Replacement Fire Truck
The Board will consider a request from the Orange Rural Fire Department to enter into a financing arrangement to purchase a fire truck.
l. Resolution to Apply and Enter into an Agreement with N.C. Department of Transportation for Community Transportation Program (CTP) Grant Funds
The Board will consider authorizing an annual resolution statement for the community transportation program and approve an agreement with the N.C. Department of Transportation for fiscal year 2002-2003 for submission to the state.
m. Orange Public Transportation Agreement Renewals with Participating Agencies
The Board will consider approval of Orange Public Transportation (OPT) vehicle leases and driver assignment agreements with participating agencies.
n. Bid Award: 2001 GMC Box Truck for Orange County Recycling Program
The Board will consider awarding a bid to the Volvo and GMC Truck Center of Charlotte, in the amount of $31,649, for a 2001 GMC box truck for use by the County’s recycling program.
o. Rogers Road Main Water Line Project Change Orders
The Board will consider approving three change orders to the Rogers Road main water line project identified by the Orange Water and Sewer Authority staff.
p. Minutes
The Board will consider approval and/or correction of minutes from the following meetings: May 1, 2001 regular meeting; June 5, 2001 regular meeting; June 7, 2001 budget public hearing; June 12, 2001 budget work session; June 14, 2001 budget work session; and, June 18, 2001 budget work session. 
q. Reappointment of Four Members to the Commission for the Environment
The Board will consider reappointing four members to the Commission for the Environment.
r. Reappointment to Commission for Women
The Board will consider reappointing one member to the Commission for Women.
s. Reappointment to Hillsborough Board of Adjustment
The Board will consider reappointing one member to the Hillsborough Board of Adjustment.
t. Reappointments to Human Relations Commission
The Board will consider reappointing two members to the Human Relations Commission.
u. Appointment to Human Services Advisory Commission
The Board will consider appointing one member to the Human Services Advisory Commission.

9. ITEMS FOR DECISION - REGULAR AGENDA
a. Library Services Task Force Report and Recommendations (8:50-9:05)
The Board will receive the final report and recommendations from the Library Services Task Force.
b. Orange County Transportation Priority List for 2004 (9:05-9:25)
The Board will consider Orange County’s transportation priority projects for the 2004-2010 Transportation Improvement Program.
c. Water and Sewer Management, Planning and Boundary Agreement (9:25-9:40)
The Board will consider adopting the Water and Sewer Management, Planning and Boundary Agreement following final review by parties to the agreement.
d. County Limited English Proficiency Policy and Action Plan (9:40-9:55)
The Board will consider adopting a policy to eliminate or reduce the maximum extent possible limited English proficiency as a barrier to accessing County government services.
e. Appointment to Solid Waste Advisory Board (9:55-10:10)
The Board will consider one appointment to the Solid Waste Advisory Board.

10. REPORTS

11. APPOINTMENTS

12. MINUTES

13. CLOSED SESSION (10:10)
“To discuss the County’s position and to instruct the County Manager and County Attorney on the negotiating position regarding the terms of a contract to purchase real property,” NCGS § 143-318.11(a)(5)

14. ADJOURNMENT