Regular Meeting
Tuesday, June 4, 2002
7:30 p.m.
F. Gordon Battle Courtroom
106 E. Margaret Lane
Hillsborough, N.C. 27278

COMPLIANCE WITH THE “AMERICANS WITH DISABILITIES ACT” - interpreter services and/or special sound equipment are available with prior notice.  If you need this assistance, call the County Clerk’s office at 732-8181, ext. 2130.  If you are disabled and need assistance, contact the ADA Coordinator at extension 2300 or TDD# 644-3045.

ESTIMATED TIMES LISTED AFTER EACH ITEM - these are approximate times.  Citizens are encouraged to be at the meeting at the starting time.  The Board usually considers items in the order listed and proceeds at a steady pace.  As a courtesy to others, speakers are asked to limit their comments to three minutes.

BACKGROUND INFORMATION ON AGENDA ITEMS - is available in the Clerk’s office and complete copies of agenda material are located at the Orange County Library in Hillsborough and the Chapel Hill Library in Chapel Hill.

1. ADDITIONS OR CHANGES TO THE AGENDA (7:30-7:35)

PUBLIC CHARGE

The Board of Commissioners pledges to the citizens of Orange County its respect. The Board asks its citizens to conduct themselves in a respectful, courteous manner, both with the Board and with fellow citizens.  At any time should any member of the Board or any citizen fail to observe this public charge, the Chair will ask the offending person to leave the meeting until that individual regains personal control.  Should decorum fail to be restored, the Chair will recess the meeting until such time that a genuine commitment to this public charge is observed.

2. CITIZEN & AUDIENCE COMMENTS (7:35-7:45)
a. Matters not on the Printed Agenda 
b. Matters on the Printed Agenda (These matters will be considered as the Board addresses the items on the agenda below.)

3. BOARD COMMENTS (7:45-7:55)

4. COUNTY MANAGER'S REPORT (7:55-8:00)

5. RESOLUTIONS/PROCLAMATIONS (8:00-8:10)
a. Resolution Supporting the Triangle Greenprint
The Board will consider a resolution of support for the Triangle Greenprint “Regional Open Space Assessment.
b. Resolution Regarding Scrap Tire Disposal Program
The Board will consider a resolution urging the Orange County Legislative Delegation to support making the existing 2 percent advance disposal tax for scrap tires permanent.
c. Proclamation for Heroes of 2001 Stamp Day
The Board will consider a proclamation for Heroes 2001 Stamp Day.

6. SPECIAL PRESENTATIONS (8:10-8:15)
a. ABC Report from Executive Director Dan Sykes
The Board will receive a report from the Orange County ABC Board Executive Director on alcohol sales activities.

7. PUBLIC HEARINGS (8:15-8:25)
a. Annual Public Housing Agency (PHA) Plan – Section 8 Housing Program
The Board will hold a public hearing and consider approving the submission of the annual public housing agency plan for the Orange County Housing Authority.

8. ITEMS FOR DECISION - CONSENT AGENDA (8:25-8:35)
a. Minutes
The Board will consider approval and/or correction of minutes of the following meetings: Feb. 5, 2002 regular meeting; Feb. 18 2002 work session; March 6, 2002 regular meeting; March 19, 2002 regular meeting; April 2, 2002 regular meeting; and, April 3, 2002 work session.
b. Appointments
1) Reappointments to the Adult Care Home Advisory Committee (ACHCAC)
The Board will consider two reappointments to the Adult Home Care Community Advisory Committee.
2) Reappointments to the Affordable Housing Advisory Board (AHAB)
The Board will consider one reappointment to the Affordable Housing Advisory Board.
3) Reappointments to the Orange Water and Sewer Authority Board of Directors (OWASA
The Board will consider one reappointment to the OWASA Board of Directors.
4) Reappointments to the Personnel Advisory Board
The Board will consider two reappointments to the Personnel Advisory Board.
c. Motor Vehicle Property Tax Refunds
The Board will consider 81 requests for refund of motor vehicle property taxes.
d. Property Tax Refunds
The Board will consider three requests for property tax refunds.
e. Property Value Changes
The Board will consider approval of property value changes made in property values after the 2001 Board of Equalization and Review had adjourned.
f. Personnel Ordinance Revision – Change Name of Personnel Advisory Board
The Board will consider a revision in the Personnel Ordinance changing the name of the Personnel Advisory Board to the Personnel Hearing Board.
g. Employee Assistance Program Contract Renewal
The Board will consider renewing the Employee Assistance Program contract with Magellan Behavioral Health at a rate of $1.54 per employee per month.
h. Extension of EMS Transportation Contract with Orange EMS and Rescue Squad
The Board will consider extending an existing contract with Orange EMS and Rescue Squad to provide ambulance transportation services through Sept. 30, 2002, at the rate of $58,269.18 per month for the three months of the agreement.
i. Emergency Medical Services (EMS) Medical Director Contract Renewal
The Board will consider renewing a contract with the UNC Department of Emergency Medicine to provide medical director services for the County’s Emergency Medical Services Program in the amount of $30,000 for the 2002-2003 fiscal year.
j. Housing Trust Fund – Approve Transfer of Appropriation
The Board will consider approving the transfer of $40,000 from the Housing Trust Fund from the Meadowmont townhouse project sponsored by Orange Community Housing and Land Trust to two acquisition projects sponsored by the same organization.
k. Renewal of Food Waste Collection and Composting Contract
The Board will consider renewing a contract that enables the Solid Waste Management Department to provide separated food waste collection services to commercial establishments, at an estimated cost of $85,000 for the 2002-2003 fiscal year.
l. RFP Award: Household Hazardous Waste Collection for Solid Waste
The Board will consider awarding a bid to EcoFlo of Greensboro to provide household hazardous waste collection services at an annual cost of $120,000.
m. Bid Award: Processing Services for Bills and Notices
The Board will consider awarding a bid to American Business Forms of Raleigh to process bills and notices for the Revenue, Tax Assessor and Animal Control departments at an annual cost of $45,968.
n. Bid Award: High Density Mobile Storage Shelving System for Social Services
The Board will consider awarding a bid to Brannan Business Systems of Jamestown for an Aisle Saver MA 1000 high-density mobile storage shelving system in the amount of $25,987.
o. Pyrotechnics Permit – Orange Speedway
The Board will consider a pyrotechnics permit for Orange County Speedway.
p. Surplus Disposal 2002
The Board will consider authorizing the disposal of property declared surplus at an auction to be held Saturday July 13, 2002.
q. Amendment to Ordinance and Resolution to Create a Recreation and Parks Advisory Council of Orange County – Second Reading
The Board will hold a second reading of an amendment to the Ordinance and Resolution to create a Recreation and Parks Advisory Council.

9. ITEMS FOR DECISION - REGULAR AGENDA
a. No Fault Well Repair Fund Policy (8:35-8:50)
The Board will consider a policy for administering the No Fault Well Repair Fund.
b. Regulated Recyclable Materials Ordinance – Establish Three New Support Positions and Award Equipment Bids (8:50-9:05)
The Board will consider establishing three new full-time permanent positions and awarding bids for equipment to support implementation of the Regulated Recyclable Materials Ordinance.
c. Resolution to Amend Ordinance Regulating Recyclable Materials (9:05-9:15)
The Board will consider adopting a resolution amending the Regulated Recyclable Materials Ordinance approved by the Board in December 2001.
d.  OWASA Conservation and Demand Management Ordinance (9:15-9:30)
The Board will consider adopting a water conservation and demand ordinance affecting Orange Water and Sewer Authority (OWASA) customers in unincorporated areas of the county.

Appointments (9:30-9:50)
e. Appointments to the Adult Care Home Community Advisory Committee
The Board will consider two appointments to the Adult Care Home Community Advisory Committee.
f. Reappointment and New Appointment to the Agricultural Preservation Board
The Board will consider one reappointment and two new appointments to the Agricultural Preservation Board.
g. Appointment to the Carrboro Board of Adjustment
The Board will consider one appointment to the Carrboro Board of Adjustment.
h. Appointment to the Carrboro Planning Board
The Board will consider one appointment to the Carrboro Planning Board.
i. Appointments to the Commission for Women
The Board will consider appointments to the Commission for Women.
j. Appointments to the Fairview Area Master Plan Committee
The Board will consider appointing two of its members to the Fairview Area Master Plan Committee.
k. Appointments to the Joint Orange Grove Transportation Group
The Board will consider appointing two of its members to the Joint Orange Grove Road Transportation Group.
l. Appointment to the Personnel Advisory Board
The Board will consider one appointment to the Personnel Advisory Board.

10. REPORTS
a. Status Report for Rogers Road Waterline Connections (9:50-10:00)
The Board will receive a report on the grant program for the funding of connections between eligible properties and the main water line by the Orange Water and Sewer Authority in the Rogers Road neighborhood.
b. Update on Winmore Project and Associated Carrboro Land Use Ordinance Changes (10:00-10:15)
The Board will receive a report on issues related to the proposed Winmore project.

11. APPOINTMENTS

12. MINUTES

13. CLOSED SESSION (10:15
“To discuss the County’s position and to instruct the County Manager and County Attorney on the negotiating position regarding the terms of a contract to purchase real property,” NCGS § 143-318.11(a)(5)

14. ADJOURNMENT