Revised

Regular Meeting
Tuesday, September 17, 2002
7:30 p.m.
F. Gordon Battle Courtroom
106 E. Margaret Lane
Hillsborough, N.C. 27278

COMPLIANCE WITH THE “AMERICANS WITH DISABILITIES ACT” - interpreter services and/or special sound equipment are available with prior notice.  If you need this assistance, call the County Clerk’s office at 732-8181, ext. 2130.  If you are disabled and need assistance, contact the ADA Coordinator at extension 2300 or TDD# 644-3045.

ESTIMATED TIMES LISTED AFTER EACH ITEM - these are approximate times.  Citizens are encouraged to be at the meeting at the starting time.  The Board usually considers items in the order listed and proceeds at a steady pace.  As a courtesy to others, speakers are asked to limit their comments to three minutes.

BACKGROUND INFORMATION ON AGENDA ITEMS - is available in the Clerk’s office and complete copies of agenda material are located at the Orange County Library in Hillsborough and the Chapel Hill Library in Chapel Hill.

1. ADDITIONS OR CHANGES TO THE AGENDA (7:30-7:35)

PUBLIC CHARGE

The Board of Commissioners pledges to the citizens of Orange County its respect. The Board asks its citizens to conduct themselves in a respectful, courteous manner, both with the Board and with fellow citizens.  At any time should any member of the Board or any citizen fail to observe this public charge, the Chair will ask the offending person to leave the meeting until that individual regains personal control.  Should decorum fail to be restored, the Chair will recess the meeting until such time that a genuine commitment to this public charge is observed.

2. CITIZEN & AUDIENCE COMMENTS (7:35-7:45)
a. Matters not on the Printed Agenda 
b. Matters on the Printed Agenda (These matters will be considered as the Board addresses the items on the agenda below.)

3. BOARD COMMENTS (7:45-8:00)

4. COUNTY MANAGER'S REPORT (8:00-8:05)

5. RESOLUTIONS/PROCLAMATIONS (8:05-8:15)
a. Resolution Endorsing Rural Planning Organization Memorandum of Understanding
The Board will consider endorsing a memorandum of understanding (MOU) for a Rural Transportation Planning Organization (RPO) for the Research Triangle Rural Planning Area. 
b. Heritage Hills Hazard Mitigation Grant Program Completion
The Board will consider approving plans for the disposition of two lots and houses acquired by Orange County under the federal- and state-funded Hazard Mitigation Grant Program.

6. SPECIAL PRESENTATIONS (8:15-8:30)
a. Certificate of Achievement for Excellence in Financial Reporting
The Board will recognize the staff of the Finance Department for Earning the Government Finance Officers Association (GFOA) Certificate of Achievement for Excellence in Financial Reporting.
b. Recognition of H2Orange Drought Response Program
The Board will officially recognize the newly implemented H2Orange Drought Response Program.
c. Cooperative Agreement – Acceptance of USDA Grant for Farmland Easements
The Board will consider entering into a cooperative agreement with the U.S. Commodity Credit Corporation, which administers the USDA Farmland Protection Program, for the purpose of accepting grants totaling $784,155, for the purchase of farmland conservation easements.

7. PUBLIC HEARINGS (8:30-8:40)
a. Local Law Enforcement Block Grant Public Hearing
The Board will conduct a public hearing for written and oral comments on the Local Law Enforcement Block Grant.

8. ITEMS FOR DECISION - CONSENT AGENDA (8:40-8:50)
a. Minutes
The Board will consider approval and/or correction of minutes from the following meetings: May 23, 2002 budget presentation/work session; May 28, 2002  quarterly public hearing; June 4, 2002 regular meeting; June 11, 2002 budget work session; June 17, 2002 budget work session; and, June 18, 2002 regular meeting.
b. Appointments
1) Solid Waste Advisory Board – One Appointment
The Board will consider one appointment to the Solid Waste Advisory Board.
2) Little River Park Advisory Committee – Two Reappointments and One Appointment
The Board will consider two reappointments and one appointment to the Little River Park Advisory Committee.
c. Jail Inspection Report
The Board will receive the jail inspection report for July 25, 2002, from the N.C. Department of Health and Human Services.
d. Motor Vehicle Property Tax Refunds
The Board will consider 63 requests for motor vehicle property tax refunds.
e. Lease Approval of a Modular Unit for Orange Public Transportation (OPT) Offices
The Board will consider approving the lease of a 2,520-square-foot modular unit from Action Mobile Industries, Inc., in which to relocate the Orange Public Transportation staff to the Public Works facility on Highway 86N, Hillsborough, with the state providing 90 percent of the funding and Orange County providing a 10 percent match, or $4,329.
f. Blue Cross and Blue Shield of North Carolina Ambulance Service Contract
The Board will consider approving a contract to allow direct payment of insurance reimbursements to Orange County from Blue Cross and Blue Shield of North Carolina for Emergency Management ambulance Services.
g. The Health Insurance Portability and Accountability Act of 1996 (HIPAA) Electronic Health Care Transactions and Code Set Standards, Compliance Deadline Extension, and Selection of the County as a “Hybrid Entity Under the Act
The Board will consider a resolution to designate Orange County as a “Hybrid Entity” for the purposes of the Health Insurance Portability and Accountability Act of 1996 (HIPAA) and to authorize the director of the Health Department to file a plan that enables the compliance deadline to be extended until October 2003.
h. Budget Amendment #3
The Board will consider budget ordinance amendments and a grant project ordinance amendment for fiscal year 2002-2003 for the Department on Aging, Orange-Chatham Justice Partnership, Board of Elections, Health Department and Human Rights and Relations Department.
i. Hillsborough Elementary School Renovation Capital Project Ordinance
The Board will consider a capital project ordinance for Hillsborough Elementary School renovations.
j. Approval of Allocation of Two-thirds Net Debt Reduction Bonds for Richard E. Whitted Human Services Center and Northern Human Services Center
The Board will consider approving the allocation of two-thirds net debt reduction bonds for the Richard E. Whitted Human Services Center and Northern Human Services Center.
k. Change in Board of County Commissioners Regular Meeting Schedule
The Board will consider adding a work session/dinner meeting at 5:30 p.m., Wednesday, October 9, 2002, to discuss mental health issues.

9. ITEMS FOR DECISION - REGULAR AGENDA
a. Legal Advertisement for Joint Planning Public Hearing – October 9, 2002 (8:50-9:00)
The Board will consider approving the legal advertisement for items to be presented at the joint planning area public hearing scheduled for October 9, 2002.
b. Report and Action on Growth Controls in Large Residential Projects (9:00-9:20)
The Board will receive a report on elements associated with the implementation of growth controls in large residential projects.
c. Bid Award: Two Multi-family Recycling Trucks for Recycling Operations (9:20-9:30)
The Board will consider awarding a bid to Lodal-South of Rockingham for two trucks for the multi-family recycling program and a cost of $107,333 for each vehicle.
d. Review and Consideration of the Southern Park Conceptual Plan Committee Report (9:30-9:45)
The Board will review and consider the report of the Southern Park Conceptual Plan Committee.
e. Reimbursement to Chapel Hill-Carrboro City Schools for County’s Share of Construction Costs of Smith Middle School Playing Fields (9:45-10:00)
The Board will consider approval of a reimbursement in the amount of $114,058 to the Chapel Hill-Carrboro City Schools for the County’s share of construction costs of Smith Middle School playing fields.
f. Economic Development Commission – Three Reappointments and One Appointment (10:00-10:05)
The Board will consider three reappointments and one appointment to the Economic Development Commission.
g. Orange County Planning Board – One Appointment (10:05-10:10)
The Board will consider one appointment to the Orange County Planning Board

10. REPORTS 
a. Orange County/Durham I-85/U.S. 70 Economic Development District Area (10:10-10:25)
The Board will receive an update on the progress of the Orange County/Durham I-85/U.S. 70 Economic Development District Cooperative Planning Area.

11. APPOINTMENTS

12. MINUTES

13. CLOSED SESSION

14. ADJOURNMENT