Regular Meeting
Monday, December 2, 2002
7:30 p.m.
F. Gordon Battle Courtroom
106 E. Margaret Lane
Hillsborough, N.C. 27278

COMPLIANCE WITH THE “AMERICANS WITH DISABILITIES ACT” - interpreter services and/or special sound equipment are available with prior notice.  If you need this assistance, call the County Clerk’s office at 732-8181, ext. 2130.  If you are disabled and need assistance, contact the ADA Coordinator at extension 2300 or TDD# 644-3045.

ESTIMATED TIMES LISTED AFTER EACH ITEM - these are approximate times.  Citizens are encouraged to be at the meeting at the starting time.  The Board usually considers items in the order listed and proceeds at a steady pace.  As a courtesy to others, speakers are asked to limit their comments to three minutes.

BACKGROUND INFORMATION ON AGENDA ITEMS - is available in the Clerk’s office and complete copies of agenda material are located at the Orange County Library in Hillsborough and the Chapel Hill Library in Chapel Hill.

Oaths of Office for Board Members (7:30-7:40)
a. Alice M. Gordon
b. Stephen H. Halkiotis
c. Barry Jacobs

Board Organization (7:40-7:50)
a. Election of Chair and Vice Chair
b. Designation of Voting Delegate for all NCACC and NACo meetings for Calendar Year December 1, 2002-2003

Appointments (7:50-8:00)
a. Manager
b. Clerk to the Board
c. County Attorney

1. ADDITIONS OR CHANGES TO THE AGENDA (8:00-8:05)

 PUBLIC CHARGE

The Board of Commissioners pledges to the citizens of Orange County its respect. The Board asks its citizens to conduct themselves in a respectful, courteous manner, both with the Board and with fellow citizens.  At any time should any member of the Board or any citizen fail to observe this public charge, the Chair will ask the offending person to leave the meeting until that individual regains personal control.  Should decorum fail to be restored, the Chair will recess the meeting until such time that a genuine commitment to this public charge is observed.

2. CITIZEN & AUDIENCE COMMENTS (8:05-8:15)
a. Matters not on the Printed Agenda 
b. Matters on the Printed Agenda (These matters will be considered as the Board addresses the items on the agenda below.)

3. BOARD COMMENTS (8:15-8:30)

4. COUNTY MANAGER'S REPORT (8:30-8:35)
Recognition of Children’s Services Staff

5. RESOLUTIONS/PROCLAMATIONS (8:35-8:50)
a. Refunding of General Obligation Bonds
The Board will consider authorizing the refunding of bonds issued in March 1993 and bonds previously refunded in June 1993.
b. Resolution Regarding DCHC 2025 Long-range Transportation Plan
The Board will consider a resolution providing comments to the Durham-Chapel Hill-Carrboro (DCHC) Transportation Advisory Committee regarding its draft 2025 long-range transportation plan.

6. SPECIAL PRESENTATIONS (8:50-9:05)
a. Tuscany Ridge Subdivision
The Board will receive information on five issues raised at its Nov. 6, 2002 meeting concerning the Tuscany Ridge subdivision.
b. Business System Software Award of Proposal/Contract
The Board will receive information concerning the replacement of the County’s business system software in anticipation of considering a bid at its Dec. 10, 2002 meeting.

7. PUBLIC HEARINGS 

8. ITEMS FOR DECISION - CONSENT AGENDA (9:05-9:15)
a. Minutes
The Board will consider correction and/or approval of minutes of the following meetings: Oct. 9, 2002 work session; Oct 9, 2002 regular meeting and JPA public hearing; and, Oct. 15, 2002 regular meeting.
b. Appointments
1) Commission for the Environment – Two Reappointments
The Board will consider two reappointments to the Commission for the Environment.
2) Cable TV Advisory Committee – One Reappointment
The Board will consider one reappointment to the Cable TV Advisory Committee
3) Board of Health – One Appointment
The Board will consider one appointment to the Board of Health.
c. Property Tax Refunds
The Board will consider three requests for property tax refunds.
d. Property Value Changes
The Board will consider approving value changes made in property values after the 2002 Board of Equalization and review adjourned.
e. Applications for Property Homestead Exemption
The Board will consider untimely requests for granting homestead exemptions for the 2002 tax year.
f. Late Applications for Property Homestead Exemption 
The Board will consider seven late requests for granting homestead exemptions for the 2002 tax year.
g. Examination of Bonds
The Board will consider examining the bonds of the Sheriff, Register of Deeds, Finance Director and Tax Collector, and other County employees as required by NCGS 109-5.
h. Lands Legacy Annual Action Plan – FY 2002-2003
The Board will consider a draft Lands Legacy action plan for fiscal year 2002-2003.
i. Appraisal Contractual Agreement
The Board will consider a contract with Johnson and Knight Appraisal Services in the amount of $9,500 for the appraisal of the General Electric property in Mebane.
j. Lease Approval – 501 W. Franklin St, Suite #105; and Authorization of County Manager to Execute a Potential Agreement During Winter Break
The Board will consider a lease with Terradotta.com, a software consulting firm, at a monthly rate of $650 per month for office space at 501 W. Franklin St., Suite 105, in Chapel Hill.
k. Work First Block Grant Local Plan 
The Board will consider approval of a proposed two-year Work First Plan. A copy of the draft Work First plan is available in the Clerk's office.)
l. Indirect Cost Allocation Plan Contract
The Board will consider a contract with MAXIMUS, Inc., formerly David E. Griffith and Associates, in the amount of $9,200 for preparation of the County’s 2002 indirect cost allocation plan.
m. NCDOT Community Transportation (CTP) Administrative and Capital Grant Application
The Board will consider entering into an agreement with NCDOT and submitting a grant request in the amount of $422,467, of which  $380,220 consists of federal and state funds, with local matching funds in the amount of $42,247, and $194,304 in administrative funds, for the operation of Orange Public Transportation for fiscal year 2003-2004.
n. EMS Transportation Contract Renewal with Orange EMS and Rescue Squad, Inc.
The Board will consider a contract with Orange EMS and Rescue Squad, Inc., in the amount of $58,269.17 per month, subject to a possible reduction corresponding with costs the County must assume to staff shifts not covered by the rescue squad, for providing the transportation component of the County’s emergency medical services, for the six-month period Jan. 1, 2002 through June 30, 2002.
o. Proposed Environmental Summit and Conservation Award
The Board will consider a proposal by the Commission for the Environment to hold an environmental summit in March of alternating years to bring together members of environmental organizations and present the State of the Environment report and a proposed new Orange County Conservation award.
p. Section 8 Project-based Voucher Program Policy
The Board will consider approving a Section 8 project-based voucher program policy under the County’s Section 8 housing voucher program.
q. Housing Bond Project Review and Selection Committee Appointments
The Board will consider appointing members to a housing bond project review and selection committee in accordance with the County’s housing bond policy.
r. Change in BOCC Regular Meeting Schedule
The Board will consider changing its 2003 regular meeting schedule to add a joint meeting with OWASA, the Carrboro Board of Aldermen and the Chapel Hill Town Council, on Jan. 16, 2003, 7:30 p.m., at allocation to be determined.

9. ITEMS FOR DECISION - REGULAR AGENDA
a. Telecommunications Tower Ordinance Amendments (9:15-9:30)
The Board will close the public hearing and consider amendments to the County’s telecommunications tower ordinance. (A copy of the proposed changes int he telecommunications ordinance is available in the Clerk's office.)
b. Eno Ridge Subdivision (Formerly James Woods) Preliminary Plan (9:30-9:45)
The Board will consider a preliminary plan for the proposed Eno Ridge subdivision.
c. Adams Tract – Potential Participation (9:45-10:00)
The Board will consider potential participation with the Town of Carrboro in acquiring the 29-acre Adams tract in Carrboro.
d. Resolution Submitting Comments to NCDOT and DCHC TAC Regarding Draft 2004-2010 State Transportation Improvement Plan (10:00-10:15)
The Board will consider resolutions providing comments on the draft 2004-2010 state transportation improvement program (STIP) to NCDOT and to the Durham-Chapel Hill-Carrboro Transportation Advisory Committee.
e. Chapel Hill Horace Williams Tract Citizens Committee (10:15-10:20)
The Board will consider an appointment to the Chapel Hill Horace Williams Tract Citizens Committee.
f. Arts Commission – One Appointment (10:20-10:25)
The Board will consider one appointment to the Arts Commission.
g. Commission for the Environment – Three Appointments (10:25-10:30)
The Board will consider three appointments to the Commission for the Environment.

10. REPORTS

11. APPOINTMENTS

12. MINUTES

13. CLOSED SESSION (10:30)
“To consult with the County Attorney in order to preserve the attorney-client privilege between the County Attorney and the Board,” NCGS § 143-318.11(a)(3). 
“To discuss the County’s position and to instruct the County Manager and County Attorney on the negotiating position regarding terms of a contract to purchase real property” NCGS § 143-318.11(a)(5).

14. ADJOURNMENT