Work Session/Regular Meeting
Monday, December 10, 2002
5:30 p.m.
Southern Human Services Center
2501 Homestead Rd.
Chapel Hill, N.C. 27514

COMPLIANCE WITH THE “AMERICANS WITH DISABILITIES ACT” - interpreter services and/or special sound equipment are available with prior notice.  If you need this assistance, call the County Clerk’s office at 732-8181, ext. 2130.  If you are disabled and need assistance, contact the ADA Coordinator at extension 2300 or TDD# 644-3045.

ESTIMATED TIMES LISTED AFTER EACH ITEM - these are approximate times.  Citizens are encouraged to be at the meeting at the starting time.  The Board usually considers items in the order listed and proceeds at a steady pace.  As a courtesy to others, speakers are asked to limit their comments to three minutes.

BACKGROUND INFORMATION ON AGENDA ITEMS - is available in the Clerk’s office and complete copies of agenda material are located at the Orange County Library in Hillsborough and the Chapel Hill Library in Chapel Hill.

Carry-over Item from Previous Meetings
1. Justice Facilities Expansion and Other County Space Needs
The Board will continue its discussion on the County’s space needs as cited in the Space Needs Task Force report with a primary focus on justice facilities expansion and issues associated with the proposed Government Services Center expansion.

Note: Once the Board of Commissioners completes the agenda above, the Board will move directly into the remainder of the regular meeting agenda.

Regular Meeting  
Monday, December 10, 2002  
7:30 p.m.  
Southern Human Services Center  
2501 Homestead Rd.  
Chapel Hill, N.C. 27514  

1. ADDITIONS OR CHANGES TO THE AGENDA

PUBLIC CHARGE  

The Board of Commissioners pledges to the citizens of Orange County its respect. The Board asks its citizens to conduct themselves in a respectful, courteous manner, both with the Board and with fellow citizens.  At any time should any member of the Board or any citizen fail to observe this public charge, the Chair will ask the offending person to leave the meeting until that individual regains personal control.  Should decorum fail to be restored, the Chair will recess the meeting until such time that a genuine commitment to this public charge is observed.

2. CITIZEN & AUDIENCE COMMENTS  
a. Matters not on the Printed Agenda  
b. Matters on the Printed Agenda (These matters will be considered as the Board addresses the items on the agenda below.)  

3. BOARD COMMENTS

4. COUNTY MANAGER'S REPORT  
H2Orange Report  

5. RESOLUTIONS/PROCLAMATIONS  
a. Resolution of Appreciation for W. Jake Wicker  
The Board will consider approving a resolution of appreciation for Jake Wicker for his work with the Institute of Government and designating Friday December 13, 2002 as Jake Wicker Day in Orange County.  
b. Approval of OPC Area Program Local Business Plan  
The Board will consider approving the final version of the OPC Area Program local business plan to address statewide mental health reform issues, which is due to the state January 1, 2003.  
c. Resolution Regarding DCHC 2025 Long-range Transportation Plan  
The Board will consider a resolution providing comments to the Durham-Chapel Hill-Carrboro (DCHC) Transportation Advisory Committee regarding its draft 2025 long-range transportation plan.
d. Resolution Submitting Comments to NCDOT and DCHC TAC Regarding the Draft 2004-2010 State Transportation Improvement Program (STIP)  
The Board will consider resolutions providing comments on the draft 2004-2010 state transportation improvement program (STIP) to NCDOT and to the Durham-Chapel Hill-Carrboro Transportation Advisory Committee.  
e. Tuscany Ridge Subdivision  
The Board will receive information on issues raised at its Nov. 6, 2002 meeting concerning the Tuscany Ridge subdivision.  

6. SPECIAL PRESENTATIONS  
a. AmeriCorps Improvement Project – Southern Human Services Center  
The Board will review tentative plans for an AmeriCorps improvement project at the Southern Human Services Center in early 2003.  

7. PUBLIC HEARINGS  

8. ITEMS FOR DECISION - CONSENT AGENDA  
a. Minutes  
None  
b. Appointments
None
c. Motor Vehicle Property Tax Refunds  
The Board will consider 88 requests for property tax refunds.  
d. Budget Amendment #7  
The Board will consider approval of budget ordinance amendments for the Department on Aging, Board of Elections, and non-departmental purposes for fiscal year 2002-2003.  
e. Contract with TRC Garrow Associates, Inc. for a Cultural and Archaeological Survey of the Chapel Hill Township Park and Educational Campus  
The Board will consider approving a contract with TRC Garrow Associates, Inc., in the amount of $13,650, for a survey of cultural and archaeological resources on the 193-acre property acquired by Orange County for the Chapel Hill Township Park and Educational Campus.  
f. Business System Software Award of Proposal/Contract Approval  
The Board will consider awarding a proposal and approving a contract with MUNIS, in the amount of $480,000 plus an annual maintenance fee of $72,419, for business software through an outstanding outplacement proposal with CCB previously approved by the Board for landfill equipment.  
g. Cultural Competency Training Agreement  
The Board will consider awarding a contract to Dr. Henry Meguid, in the amount of $8,100 for fiscal year 2002-2003, to provide cultural competency building training to County employees.  
h. N.C. State Firemen’s and Rescue Squad Worker’s Pension Fund Certification Roster  
The Board will consider approving certification requirements for the fire marshal to participate in the North Carolina State Firemen’s and Rescue Squad Worker’s pension fund.  
i. Trustee Appointments to the Cedar Grove Fireman’s Local Relief Fund Board  
The Board will consider appointing two trustees to the Cedar Grove Firemen’s Local Relief Fund for the Cedar Grove fire district.  
j. Trustee Appointment to the South Orange Fireman’s Local Relief Fund Board  
The Board will consider appointing one trustee to the South Orange Firemen’s Local Relief Fund for the South Orange fire district.  
k. Plans Review Fees for Commercial and Residential Projects  
The Board will consider approving proposed fees for plans review of commercial and residential projects.  
l. Approval of Recommendations from Greene Tract Work Group  
The Board will consider formal approval of recommendations from the Greene Tract Work Group regarding the 104 acres of the Greene Tract remaining in joint ownership.
m. Telecommunication Tower Ordinance Amendments  
The Board will consider amendments to the County’s telecommunications tower ordinance.  

9. ITEMS FOR DECISION - REGULAR AGENDA  
a. Schools Adequate Facilities Memorandum of Understanding  
The Board will approving a proposed School Adequate Public Facilities memorandum of understanding (MOU) and consider confirming the future intention to adopt a model ordinance (SAPFO).  
b. Legal Advertisement for Special Public Hearing on January 21, 2003  
The Board will consider authorizing the submission for a legal advertisement for a special public hearing to be held January 21, 2003.  
c. Funding Request – Habitat for Humanity of Orange County, N.C., Inc.  
The Board will consider a funding request in the amount of $250,000, $126,432 of which would come from Community Development program funds and $123,568 to come from the County Housing Loan Trust Fund, from Habitat for Humanity of Orange County, N.C., Inc., to acquire a 16-acre tract on Sunrise Road in Chapel Hill.
d. TJCOG – Upper Neuse Basin Association  
The Board will consider authorizing the payment of membership dues in the amount of $7,989 for the 2003 calendar year, to the Upper Neuse Basin Association.  
e. Chapel Hill Horace Williams Tract Citizens Committee  
The Board will consider an appointment to the Chapel Hill Horace Williams Tract Citizens Committee.  
f. Arts Commission – One Appointment  
The Board will consider one appointment to the Arts Commission.  
g. Commission for the Environment – Three Appointments  
The Board will consider three appointments to the Commission for the Environment.
h. Recreation and Parks Advisory Council Appointments
The Board will consider appointments to the Recreation and Parks Advisory Council.

10. REPORTS  

11. APPOINTMENTS  

12. MINUTES  

13. CLOSED SESSION  

14. ADJOURNMENT