Regular Meeting
Monday February 24, 2003
8:30 p.m. (Approximate start time following Quarterly Public Hearing)
Rescheduled Regular Meeting
Relocated from
Southern Human Services Center
2501 Homestead Rd.
Chapel Hill, N.C. 27514
To
F. Gordon Battle Courtroom
106 E. Margaret Lane
Hillsborough, N.C. 27278 

Items in BOLD will be the first items considered following the end of the previously scheduled quarterly public hearing. 

Items in ITALICS have been delayed and are tentatively scheduled for the Board of Commissioners March 5, 2003 regular meeting. These items include:

5a. Resolution of Appreciation for Tommy Thompson (Delayed to March 5, 2003 regular meeting)
6a. Orange County Arts Grants Recipients (Fall 2002) (Delayed to March 5, 2003 regular meeting)
9a. Establishment of Board Goal to Examine Possible School Merger (Delayed to March 5, 2003 regular meeting)
CLOSED SESSION “To discuss the County’s position and to instruct the County Manager and County Attorney on the negotiating position regarding the terms of a contract to purchase real property,” NCGS § 143-318.11(a)(5). (Delayed to March 5, 2003 regular meeting)

COMPLIANCE WITH THE “AMERICANS WITH DISABILITIES ACT” - interpreter services and/or special sound equipment are available with prior notice.  If you need this assistance, call the County Clerk’s office at 732-8181, ext. 2130.  If you are disabled and need assistance, contact the ADA Coordinator at extension 2300 or TDD# 644-3045.

ESTIMATED TIMES LISTED AFTER EACH ITEM - these are approximate times.  Citizens are encouraged to be at the meeting at the starting time.  The Board usually considers items in the order listed and proceeds at a steady pace.  As a courtesy to others, speakers are asked to limit their comments to three minutes.

BACKGROUND INFORMATION ON AGENDA ITEMS - is available in the Clerk’s office and complete copies of agenda material are located at the Orange County Library in Hillsborough and the Chapel Hill Library in Chapel Hill.

1. ADDITIONS OR CHANGES TO THE AGENDA

PUBLIC CHARGE
The Board of Commissioners pledges to the citizens of Orange County its respect. The Board asks its citizens to conduct themselves in a respectful, courteous manner, both with the Board and with fellow citizens.  At any time should any member of the Board or any citizen fail to observe this public charge, the Chair will ask the offending person to leave the meeting until that individual regains personal control.  Should decorum fail to be restored, the Chair will recess the meeting until such time that a genuine commitment to this public charge is observed.

2. CITIZEN & AUDIENCE COMMENTS  
a. Matters not on the Printed Agenda 
b. Matters on the Printed Agenda (These matters will be considered as the Board addresses the items on the agenda below.)

3. BOARD COMMENTS  

4. COUNTY MANAGER'S REPORT  

5. RESOLUTIONS/PROCLAMATIONS 
a. Resolution of Appreciation for Tommy Thompson (Delayed to March 5, 2003 regular meeting)
The Board will consider approving a resolution of appreciation for Tommy Thompson of the Red Clay Ramblers for his contribution to Orange County and American music.
b. Resolution for Sale of 2001 Bonds and Refunding of 1993 Bonds APPROVED
The Board will consider adopting a resolution formally authorizing the March 11, 2003 sale of 2001 referendum bonds and the 1993 refunding bond previously approved by the Board.

6. SPECIAL PRESENTATIONS  
a. Orange County Arts Grants Recipients (Fall 2002) (Delayed to March 5, 2003 regular meeting)
The Board will present grant checks to local artists and arts organizations receiving Fall 2002 Orange County Arts Grants.

7. PUBLIC HEARINGS 

8. ITEMS FOR DECISION - CONSENT AGENDA
a. Minutes APPROVED
The Board will consider approval and/or correction of minutes from the following meetings: December 2, 2002 regular meeting and December 10, 2002 regular meeting.
b. Appointments APPROVED
1) Human Relations Commission
The Board will consider four reappointments to the Human Relations Commission.
2) Arts Commission
The Board will consider two reappointments to the Arts Commission.
c. Motor Vehicle Property Tax Refunds
The Board will consider 130 requests for motor vehicle property tax refunds.
d. Property Tax Refunds APPROVED
The Board will consider two requests for property tax refunds.
e. Property Value Change APPROVED
The Board will consider a value change in property made after the 2002 Board of Equalization and Review adjourned.
f. Advertisements of Tax Liens on Real Property APPROVED
The Board will receive a report on unpaid taxes for the current year and consider setting March 12, 2003 as the date for an advertisement of liens on real property as required by N.C. General Statute 105-369.
g. Resolution Creating a Special Board of Equalization and Review APPROVED
The Board will consider a resolution appointing a special board of equalization and review to review and carry out the statutory responsibilities of the North Carolina Machinery Act.
h. Budget Amendment #8 APPROVED
The Board will consider approval of budget ordinance and grant project ordinance amendments for the Department of Social Services, Department on Aging, Emergency Management, Human Rights and Relations, and Dispute Settlement Center, for the 2002-2003 fiscal year.
i. School Adequate Public Facilities – Memorandum of Understanding Addendum APPROVED
The Board will consider approval of an amendment to the Schools Adequate Public Facilities Ordinance (SAPFO), adopted by the Board on December 20, 2002, recommended by the Town of Chapel Hill.
j. 2002-2003 Small Business and Technology Development Center (SBTDC) Contract APPROVED
The Board will consider approving a contract in the amount of $10,000 with the Small Business and Technology and Development Center to continue support of small business development services as stated in the Economic Development strategic plan.
k. Participation in the National Smallpox Immunization Plan and Protection for Participating Employees APPROVED
The Board will consider authorizing the County’s participation in the smallpox immunization of essential County employees in response to recommendations by the Centers for Disease Control and Prevention’s smallpox immunization program, and to provide specific protection noted in the recommendation for any employee who may experience illness as a result of the vaccine.

9. ITEMS FOR DECISION - REGULAR AGENDA
a. Establishment of Board Goal to Examine Possible School Merger (Delayed to March 5, 2003 regular meeting)
The Board will consider establishing a formal Board of Commissioners’ goal that would call for the examination of the implications of merging the Orange County and Chapel Hill-Carrboro school systems.
b. Process for Efland-Cheeks Park Phase II   APPROVED
The Board will consider approving a process to begin the planning and design for Efland-Cheeks Park Phase II, and appointing an Efland-Cheeks Park Conceptual Plan Review Committee, as outlined in the Park Facility Process (PFP) report of Jan. 27, 2003.
c. Major Subdivision and Rural Buffer Notification and Flexible Development Amendments APPROVED
The Board will consider an amendment to the County’s subdivision regulations to allow flexible development guidelines to be applied in the rural buffer zoning district, enhance the notification procedures by requiring that an informational sign be placed on major subdivision proposals in the County’s planning jurisdiction, and increasing, at the concept stage, the percentage of lots that requires soil analysis.
d. Appointments   APPROVED
1) Human Relations Commission APPROVED
The Board will consider two appointments to the Human Relations Commission.
2) Agricultural Preservation Board DELAYED
The Board will consider one appointment to the Agricultural Preservation Board for the Bacon-Johnson Voluntary Agricultural District.
3) Arts Commission APPROVED
The Board will consider one appointment to the Arts Commission.

10. REPORTS
a. Report from the Joint Orange Grove Road Transportation Group   DELAYED
The Board will receive a report from the Joint Orange Grove Road Transportation Group.

11. APPOINTMENTS

12. MINUTES

13. CLOSED SESSION - DELAYED
“To discuss the County’s position and to instruct the County Manager and County Attorney on the negotiating position regarding the terms of a contract to purchase real property,” NCGS § 143-318.11(a)(5).

14. ADJOURNMENT