Regular Meeting
Tuesday, May 20, 2003
7:30 p.m.
F. Gordon Battle Courtroom
106 E. Margaret Lane
Hillsborough, North Carolina

COMPLIANCE WITH THE “AMERICANS WITH DISABILITIES ACT” - Interpreter services and/or special sound equipment are available on request.  Call the County Clerk’s office at 732-8181, ext. 2130.  If you are disabled and need assistance with reasonable accomodations, contact the ADA Coordinator in the County Manager's Office at 732-8181, extension 2300 or TDD# 644-3045.

ESTIMATED TIMES LISTED AFTER EACH ITEM - these are approximate times.  Citizens are encouraged to be at the meeting at the starting time.  The Board usually considers items in the order listed and proceeds at a steady pace.  As a courtesy to others, speakers are asked to limit their comments to three minutes.

BACKGROUND INFORMATION ON AGENDA ITEMS - is available in the Clerk’s office and complete copies of agenda material are located at the Orange County Library in Hillsborough and the Chapel Hill Library in Chapel Hill.

1. ADDITIONS OR CHANGES TO THE AGENDA

PUBLIC CHARGE
The Board of Commissioners pledges to the citizens of Orange County its respect. The Board asks its citizens to conduct themselves in a respectful, courteous manner, both with the Board and with fellow citizens.  At any time should any member of the Board or any citizen fail to observe this public charge, the Chair will ask the offending person to leave the meeting until that individual regains personal control.  Should decorum fail to be restored, the Chair will recess the meeting until such time that a genuine commitment to this public charge is observed.

2. CITIZEN & AUDIENCE COMMENTS
(We would appreciate you signing the pad ahead of time so that you are not overlooked.)
a. Matters not on the Printed Agenda
b. Matters on the Printed Agenda (These matters will be considered as the Board addresses the items on the agenda below.)

3. BOARD COMMENTS

4. COUNTY MANAGER'S REPORT

5. RESOLUTIONS/PROCLAMATIONS
a. Draft Interlocal Agreement with Chapel Hill-Carrboro City Schools Regarding Third High School Site and Project Budget
The Board will receive a report on a draft interlocal agreement between Orange County and the Chapel Hill-Carrboro City Schools (CHCCS) that would formally establish the upper limit of funding that the Board of County Commissioners is willing to earmark for the purchase and development of a site and construction of a proposed third high school; and to approve a resolution transmitting the draft agreement to the Chapel Hill - Carrboro School Board of Education for their comment and consideration.
b. Orange County Secondary Road Improvement Policy
The Board will consider adopting a policy for recommending secondary roads to be paved in the North Carolina Department of Transportation (NCDOT) proposed Secondary Road Improvement Program.
c. Resolution Protecting Civil Rights and Civil Liberties and Opposing Portions of the USA Patriot Act
The Board will consider a resolution to preserve and protect the civil rights and liberties of Orange County residents and to oppose those portions of the USA Patriot Act and any other related Executive Orders that fundamentally alter those rights and civil liberties and to authorize the Chair to sign the resolution.

6. SPECIAL PRESENTATIONS
a. Program Report on the Central Orange Adult Day Health Center Initiative
The Board will receive as information a Special Progress Report on the Central Orange Adult Day Health Center Initiative: Development and Operation.

7. PUBLIC HEARINGS
a . Proposed Orange County 2003-2004 Secondary Road Improvement Program
The Board will discuss and receive public comment on the Orange County 2003-2004 Secondary Road Improvement Program proposed by the North Carolina Department of Transportation (NCDOT).
b. Annual Public Housing Agency (PHA) Plan - Section 8 Housing Program
The Board will conduct a public hearing and approve submission of the Annual Public Housing Agency (PHA) Plan for the Orange County Housing Authority and to authorize the Chair to sign the Certification of Compliance/Board Resolution of behalf of the Board.

8. ITEMS FOR DECISION - CONSENT AGENDA
a. Minutes
The Board will consider approval and/or correction of minutes from the following meetings: March 5, 2003- Work Session with the Board of Health; April 1, 2003- Regular Meeting; and April 14, 2003 BOCC Joint Meeting with the School Boards.
b. Appointments
(1) Agricultural Preservation Board
The Board will consider the reappointment of three members of the Agricultural Preservation Board.
(2) Advisory Board on Aging
The Board will consider the reappointment of two members to the Advisory Board on Aging.
(3) OWASA- Orange Water and Sewer Authority
The Board will consider the reappointment of one member to OWASA.
c. Motor Vehicle Property Tax Refunds
The Board will consider the adoption of a refund resolution related to 102 requests for motor vehicle property tax refunds
d. Audit Contract for the June 30, 2003 Fiscal Year
The Board will consider awarding a contract to Cherry, Bekaert & Holland, Certified Public Accountants, for the provision of audit services for the fiscal year ending June 30, 2003, and authorize the Chair to sign the contract.
e. Child Support Attorney Contract
The Board will consider contracting with Coleman, Gledhill, Hargrave and Peek to provide legal representation for the Child Support Office, and to authorize the Chair to sign the contract.
f. Budget Amendment #12
The Board will consider approving the budget ordinance and capital project amendments for fiscal year 2002-2003.
g. Pyrotechnics Approval - Blue Cross Blue Shield Family Day
The Board will consider approving a pyrotechnics permit for Blue Cross/Blue Shield Family Day 2003, on Saturday, June 7, 2003, contingent upon final approval of the set up by the Emergency Management Director or his designee.
h. Approval of the Orange/Chatham Boundary
The Board will consider formal approval of a survey map and boundary description of the line between Orange County and Chatham County, as provided by the North Carolina Geodetic Survey, and authorize the staff to submit them for approval by the North Carolina General Assembly.
i. Decision on Proposal to Extend Annexation Time Limits in the Joint Planning Agreement
The Board will consider adoption of a proposal to extend annexation time limits in the Joint Planning Agreement.
j. Contract Renewal - The Peoples Channel
The Board will consider renewing an agreement with The People's Channel to videotape/telecast County Commissioner meetings for Fiscal Year 2003-2004 at a cost of $950 per meeting; and to authorize the Chair to sign the agreement on behalf of the Board.
k. Lease Renewal - Community School for People Under Six
The Board will consider approving a five-year lease renewal with the Community School for People Under Six, beginning July 1, 2003 through June 30, 2008; and to authorize the Chair to sign on behalf of the Board.
l. Lease Renewal - Alliance for Historic Hillsborough for Dickson House
The Board will consider a three-year renewal of the lease with the Alliance for Historic Hillsborough for the Dickson House and associated property and outbuildings for the purposes of continued operation of the Visitor's Center; and authorize the Chair to sign on behalf of the Board.
m. Lease Renewal - Carr Mill Mall
The Board will consider renewing the lease with Carr Mill Mall for a period from July 1, 2003 through June 30, 2008 for use by the Health Department Dental Clinic and the Public Defender's Office; and authorize the Chair to sign on behalf of the Board.
n. Lease Renewal - Walnut Grove Solid Waste Convenience Center
The Board will consider the renewal of the lease for the Solid Waste Convenience Center located on Walnut Grove Church Road for period of July 1, 2003 through June 30, 2008 at a cost of $300 per month; and to authorize the Chair to sign on behalf of the Board.
o. Petition for Addition of Subdivision Roads to the State Maintenance Program
The Board will consider petitions to add three (3) roads in Orange County subdivisions to the State-Maintained Secondary Road System.
p. Report from the Joint Orange Grove Road Transportation Group
The Board will consider approving recommendations of the Joint Orange Grove Road Transportation Group (JOGRTG) as stated in the JOGRTG Report and Access Management Plan; and to authorize staff to pursue actions to implement the recommendations.
q. Orange County/Hillsborough Courtesy Review Agreement
The Board will consider a revised courtesy review agreement with the Town of Hillsborough.
r. Stream Classification Amendments
The Board will consider closing the Public Hearing and will consider making a decision regarding the proposed Stream Classification Amendments to the Zoning Ordinance.
s. Whitted Human Services Center Renovation - Authorization to Contract for Environmental Remediation
The Board will consider authorizing the Manager and staff to approve change orders and execute additional contracts necessary to carry out the Whitted Human Services Center renovation project; and authorize the Purchasing Director and Public Works Director to negotiate and execute a contract and any related documents with Wildlife Nuisance Control, Inc. in the approximate amount of $50,000, to carry out environmental remediation work essential to completion of the Whitted Human Services Center renovation project; and, to authorize the Purchasing Director and Public Works Director to negotiate an appropriate reduction in the contract with Environmental Air Designs, Inc. to reflect a credit to the County for any of their contracted work that will instead be carried out by Wildlife Nuisance Control, Inc.; and, to authorize the Manager to approve and staff to execute any WHSC project change orders, not to exceed a cumulative total of $100,000, that may become necessary through August 19, 2003.

9. ITEMS FOR DECISION - REGULAR AGENDA
a. Housing Bond Program
The Board will consider awarding funding to the recommended affordable housing bond projects and to authorize the Manager to issue a Letter of Commitment to each funded agency detailing the conditions of the award.
b. Little River Park Interlocal Agreement
The Board will consider the proposed Interlocal Agreement between the Counties of Durham and Orange, for the Little River Regional Park and Natural Area.
c. Proposed Master Plan for Little River Regional Park
The Board will consider a proposed master plan for the Little River Regional Park and Natural Area.
d. Appointments
(1) Advisory Board on Aging
The Board will consider appointing one (1) member to the Advisory Board on Aging.
(2) Nursing Home Community Advisory Committee
The Board will consider making an appointment to the Nursing Home Community Advisory Committee (NHCAC)
(3) Recreation and Parks Advisory Council
The Board will consider the appointment of two (2) members to the Orange County Recreation and Parks Advisory Council (RPAC).

10. REPORTS
a. Status Report for Rogers Road Waterline Connections
The Board will receive a status report on the Rogers Road waterline connections project.

11. APPOINTMENTS

12. MINUTES

13. CLOSED SESSION

14. ADJOURNMENT