Orange County Board of Commissioners

Meeting Agenda
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Regular Meeting
Tuesday, April 13, 2004
7:30 p.m.
F. Gordon Battle Courtroom
106 East Margaret Lane
Hillsborough, NC
    

Note: Background Material on all abstracts available in the Clerk's Office

COMPLIANCE WITH THE "AMERICANS WITH DISABILITIES ACT" - interpreter services and/or special sound equipment are available with prior notice.  If you need this assistance, call the County Clerk's office at 732-8181, ext. 2130.  If you are disabled and need assistance, contact the ADA Coordinator at extension 2300 or TDD# 644-3045.  

ESTIMATED TIMES LISTED AFTER EACH ITEM - these are approximate times.  Citizens are encouraged to be at the meeting at the starting time.  The Board usually considers items in the order listed and proceeds at a steady pace.  As a courtesy to others, speakers are asked to limit their comments to three minutes.

BACKGROUND INFORMATION ON AGENDA ITEMS - is available in the Clerk's office and complete copies of agenda material are located at the Orange County Library in Hillsborough and the Chapel Hill Library in Chapel Hill.  

1.            Additions or Changes to the Agenda (7:30-7:35)

PUBLIC CHARGE

 

The Board of Commissioners pledges to the citizens of Orange County its respect. The Board asks its citizens to conduct themselves in a respectful, courteous manner, both with the Board and with fellow citizens.  At any time should any member of the Board or any citizen fail to observe this public charge, the Chair will ask the offending person to leave the meeting until that individual regains personal control. Should decorum fail to be restored, the Chair will recess the meeting until such time that a genuine commitment to this public charge is observed.

2.         Public Comments (7:35-7:45)

(We would appreciate you signing the pad ahead of time so that you are not overlooked.)

a.         Matters not on the Printed Agenda

b.         Matters on the Printed Agenda

(These matters will be considered when the Board addresses that item on the agenda below.)

3.         Board Comments (7:45-8:00)

4.         County Manager's Report (8:00-8:05)

5.         Items for Decision--Consent Agenda (8:05-8:15)

a.      Minutes

The Board will consider correction and/or approval of minutes as submitted by the Clerk to the Board for meetings on November 24, 2003, December 1, 2003, December 9, 2003 (6:00 and 7:30 meetings) and February 3, 2004. 

b.      Appointments

(1)      Arts Commission

The Board will consider reappointments to the Arts Commission. 

(2)      Orange County Planning Board

The Board will consider reappointments to the Orange County Planning Board. 

(3)      Recreation and Parks Advisory Council

The Board will consider one reappointment to the Recreation and Parks Advisory Council. 

(4)      Carrboro Board of Adjustment

The Board will consider one reappointment to the Carrboro Board of Adjustment. 

(5)      Carrboro Planning Board

The Board will consider two reappointments to the Carrboro Planning Board. 

c.       Motor Vehicle Property Tax Release/Refunds

The Board will consider adoption of a refund resolution related to 78 requests for motor vehicle property tax releases or funds in accordance with North Carolina General Statutes. 

d.      Property Tax Refunds

The Board will consider adoption of a refund resolution related to six (6) requests for property tax refunds in accordance with N.C. General Statute 105-381. 

e.      Property Tax Releases

The Board will consider adoption of a resolution to release property values related to seventeen (17) requests for property tax releases in accordance with N.C. General Statute 105-381. 

f.        Acceptance of HRSA Grant for Decontamination & Communication Equipment

The Board will consider accepting state-administered federal grant funding in the amount of $26,357 to purchase a portable decontamination shelter with related equipment and radio communication equipment.

g.      Youth Tobacco Prevention Project Year Two Grant Acceptance

The Board will consider accepting Year Two funds from the Health and Wellness Trust Fund in the amount of $94,473.13 for the Youth Tobacco Prevention Project and authorize the Board Chair to sign the grant agreement with the North Carolina Health and Wellness Trust Commission. 

h.      Renewal of Consolidated Agreement Between Department of Health and Human Services and the Health Department

The Board will consider approving the annual consolidated agreement between the NC Department of Health and Human Services and the Orange County Health Department, which provides State and Federal funds to the Health Department to partially support mandated services and authorize the Chair to sign the agreements and assurances pending county attorney review. 

i.        2003-2004 Small Business and Technology Development Center (SBTDC) Contract Renewal

The Board will consider renewal of a contract to continue support of small business development services for Orange County citizens, as stated in the Economic Development Strategic Plan adopted May 14, 1996, and reaffirmed by the Economic Development Commission in its strategic planning Session in August 2000 and authorize the Manager and the Clerk to the Board to execute the contract. 

j.        Lease Renewal - Bradshaw Quarry Road Solid Waste Convenience Center

The Board will consider the renewal of the lease for the Solid Waste Convenience Center located on Bradshaw Quarry Road for the period of July 1, 2004 through June 30, 2009 at a cost of $300 per month and authorize the Chair to sign on behalf of the Board. 

k.      Regulated Recyclable Material Ordinance Amendments - Second Reading

The Board will consider approving the second reading of suggested amendments to the Regulated Recyclable Material Ordinance to the Board of County Commissioners for consideration and approval. 

l.         Budget Amendment #10

The Board will consider approving the budget ordinance amendments for fiscal year 2003-04.

m.    Orange-Chatham Alternative Sentencing Funding Request

The Board will consider approving a $12,000 funding request from Orange-Chatham Alternative Sentencing for continuation of pre-trial release services from the Social Safety Net fund. 

n.      RFP Award: Address Geocoding From Field Verification

The Board will consider awarding a contract to Geographic Technologies Group of Goldsboro, N.C. to provide field verification of all physical addresses in Orange County. http://www.co.orange.nc.us/OCCLERKS/040401.htm

o.      Petition for Addition of Tanya Drive to the State Maintenance Program

The Board will consider a petition to add Tanya Drive to the State-maintained Secondary Road System. 

p.      Re-Establishment of the Intergovernmental Parks Work Group

The Board will receive a report on the three years of activity by the Intergovernmental Parks Work Group (IPWG), and consider a resolution proposing to re-establish the Work Group. 

6.            Resolutions or Proclamations (8:15-8:40)

a.      Resolution Recognizing John Robinson

The Board will consider recognizing Mr. John Robinson on his civic interest to ensure safe access on roads in Hydeaway Estates subdivision. 

b.      Resolution of Appreciation for Volunteers Serving on County Advisory Boards and Commissions

The Board will consider resolution of appreciation for the volunteers who serve on County advisory boards and commissions and authorize the Chair to sign. 

c.       Sexual Assault Awareness Month

The Board will consider proclaiming April as "Sexual Assault Awareness Month" in Orange County and authorize the Chair to sign. 

d.      Fair Housing Month

The Board will consider a proclamation recognizing April as Fair Housing Month and authorize the Chair to sign. 

e.      National Library Week

The Board will consider a proclamation to recognize the week of April 18 through 24, 2004 as National Library Week in Orange County and authorize the Chair to sign. 

7.         Special Presentations (8:40-8:50)

a.      Community Planning and Input Report:  Shaping Orange County's 21st Century Senior Centers

The Board will receive information on a new senior center planning report that includes the results of public forums held this past year and citizen and agency surveys that sought input on the programs, services and design features for possible incorporation into the new senior centers to be constructed in Chapel Hill/Carrboro and in Hillsborough and reference to the formal committees to be appointed for planning the Chapel Hill and Central/Northern Orange replacement senior centers. 

8.         Public Hearings (8:50-9:10)

a.      NCDOT Rural Operating Assistance Program (ROAP) Grant Funding

The Board will consider holding a public hearing and to approve a FY 2004/2005 Rural Operating Assistance Program (ROAP) fund application for $97,766 and authorize the Chair to sign the Certification Statement of Participation. 

b.      CDBG Program - Scattered Site Housing Rehabilitation Program

The Board will receive citizen comments prior to official close-out of the County's FY 2001 Scattered Site Housing Rehabilitation Program and consider authorization of the execution of the Certificate of Completion by the Chair on behalf of the Board of Commissioners. 

9.         Items for Decision--Regular Agenda

a.      Adoption of 2003-2013 Capital Investment Plan (CIP) (9:10-9:25)

The Board will consider formal adoption of Orange County's 2003-2013 Capital Investment Plan (CIP).

b.      Request for Property Tax Refund on Registered Motor Vehicle (9:25-9:35)

The Board will consider one request for refund of property taxes on a motor vehicle. 

c.       Proposed Waste Reduction, Reuse and Recycling Fee (9:35-9:55)

The Board will receive a report on a proposal to implement for FY 2004-05 a tiered Waste Reduction, Reuse, and Recycling Fee to be assessed on all improved Orange County property to finance recycling and waste reduction services/programs.

d.      Appointments (9:55-10:00)

(1)      Arts Commission

The Board will consider one appointment to the Arts Commission. 

(2)      Carrboro NTA Advisory Committee

The Board will consider an appointment to the Carrboro NTA (Northern Transition Area) Advisory Committee. 

(3)      Carrboro Planning Board

The Board will consider one appointment to the Carrboro Planning Board. 

(4)      Commission for Women

The Board will consider appointments to the Commission for Women (CFW). 

(5)      Human Services Advisory Commission

The Board will consider appointments to the Human Services Advisory Commission (HSAC). 

(6)      Transportation Services Board

The Board will consider appointments to the Transportation Services Board (TSB) that include a representative from the County Manager's Office and the Board of County Commissioners. 

10.            Reports

a.      Schools Adequate Public Facilities Ordinance (SAPFO) - Technical Advisory Committee Annual Report (10:00-10:15)

The Board will receive a preliminary report on the student membership and capacity of the Orange County Schools (OCS) and the Chapel Hill-Carrboro City Schools (CHCCS) as of November 15, 2003, and on related issues as outlined in the draft Annual Report of the SAPFO Technical Advisory Committee (SAPFOTAC).

b.      Staff Analysis of Proposed Addendum B to the Interlocal Agreement on CHCCS High School #3 (10:15-10:30)

The Board will discuss a requested staff analysis of a proposed addendum to the interlocal agreement that became effective on August 7, 2003 regarding the planned third Chapel Hill- Carrboro City Schools (CHCCS) high school.

11.       Closed Session (10:30 - )

a.      "To discuss the County's position and to instruct the County Manager and County Attorney on the negotiating position regarding the terms of a contract to purchase real property," NCGS 143-318.11(a)(5).  (Eubanks Road Properties)

b.      "To consult with the County Attorney in order to preserve the attorney-client privilege between the Board and the County Attorney regarding the State vs. Hoyle King, " (NCGS 143-318.11(a)(3)

12.            Adjournment

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