Regular Meeting
Monday, January 24, 2005
7:30 p.m. 
F. Gordon Battle Courtroom
106 East Margaret Lane 
Hillsborough, NC    

Note: Background Material on all abstracts available in the Clerk's Office

COMPLIANCE WITH THE "AMERICANS WITH DISABILITIES ACT" - interpreter services and/or special sound equipment are available with prior notice.  If you need this assistance, call the County Clerk's office at 732-8181, ext. 2130.  If you are disabled and need assistance, contact the ADA Coordinator at extension 2300 or TDD# 644-3045.  

ESTIMATED TIMES LISTED AFTER EACH ITEM - these are approximate times.  Citizens are encouraged to be at the meeting at the starting time.  The Board usually considers items in the order listed and proceeds at a steady pace.  As a courtesy to others, speakers are asked to limit their comments to three minutes.

BACKGROUND INFORMATION ON AGENDA ITEMS - is available in the Clerk's office and complete copies of agenda material are located at the Orange County Library in Hillsborough and the Chapel Hill Library in Chapel Hill.  

1.  Additions or Changes to the Agenda (7:30-7:35)

PUBLIC CHARGE

The Board of Commissioners pledges to the citizens of Orange County its respect. The Board asks its citizens to conduct themselves in a respectful, courteous manner, both with the Board and with fellow citizens.  At any time should any member of the Board or any citizen fail to observe this public charge, the Chair will ask the offending person to leave the meeting until that individual regains personal control. Should decorum fail to be restored, the Chair will recess the meeting until such time that a genuine commitment to this public charge is observed.

2.  Public Comments (7:35-7:45)

(We would appreciate you signing the pad ahead of time so that you are not overlooked.)

a.         Matters not on the Printed Agenda

b.         Matters on the Printed Agenda

(These matters will be considered when the Board addresses that item on the agenda below.)

3.  Board Comments (7:45-8:00)

4.  County Manager's Report (8:00-8:05)

5.  Items for Decision--Consent Agenda (8:05-8:15)

a.         Minutes APPROVED

The Board will consider correcting and/or approving the minutes as submitted by the Clerk to the Board for meetings on November 15, 16,22 (5:30 and 7:30), and December 6, 2004. 

b.         Appointments - None

c.         Motor Vehicle Property Tax Release/Refunds APPROVED

The Board will consider adoption of a refund resolution related to 152 requests for motor vehicle property tax releases or refunds in accordance with North Carolina General Statutes. 

d.         Property Value Changes APPROVED

The Board will consider approving value changes made in property values after the 2004 Board of Equalization and Review has adjourned. 

e.         Resolution Creating a Special Board of Equalization and Review APPROVED

The Board will consider a resolution providing for the appointment of a special board of equalization and review to carry out the statutory responsibilities of ensuring that tax lists and tax records comply with the provisions of the North Carolina Machinery Act and direct staff to recruit applicants for the E&R Board, with appointments to be made at a future Commissioners' meeting. 

f.          Budget Amendment #7 APPROVED

The Board will consider approving budget, grant project, and capital project ordinance amendments for fiscal year 2004-05. 

g.         Final Report on the Functions and Responsibilities of the Orange County Department of Human Rights and Relations APPROVED

The Board consider for approval, the final report on the functions, responsibilities, and staffing of the Department of Human Rights and Relations and amend the County's Classification and Pay Plan to add the new class of LEP (Limited English Proficiency) Coordinator effective February 1, 2005. 

h.         Petition for Addition of Subdivision Roads to the NC Secondary Road System APPROVED

The Board will consider a petition to add portions of two subdivision roads, Booth Road and Amber Wood Run, to the state-maintained Secondary Road System

i.           Refinancing BB&T Installment Purchase Agreements APPROVED

The Board will consider approving a modification agreement for installment purchase contracts entered into with BB&T to finance school facilities that will result in savings to the County, and authorize the Chair and Finance Director to sign. 

j.           Consultant Services - Consolidated Housing Plan 2005-2009 APPROVED

The Board will consider awarding a contract for consulting service to Training and Development Associates, Inc. for the development of a Consolidated Housing Plan and a Comprehensive Housing Strategy for Orange County and authorize the Chair to sign contingent upon final review by staff and the County Attorney. 

k.        Contract with Peterson, Raymond and Associates (PRA) to Conduct a Process Evaluation of TASC (Treatment Accountability for Safer Communities) for the Orange-Chatham Justice Partnership APPROVED

The Board will consider approving a letter of agreement for consultation services to assess and evaluate the Treatment Accountability for Safer Communities (TASC) Program (previously know as Treatment Alternatives to Street Crime) in order to advance and improve the overall work of the Orange-Chatham Justice Partnership (OCJP) and authorize the Chair to sign pending final review and approval by staff and the County Attorney. 

l.           Change in BOCC Regular Meeting Schedule APPROVED

The Board will consider one change in the County Commissioners' regular meeting Calendar for the year 2005 by adding a location for the Legislative Breakfast, on Monday, March 14, 2005, at 8:00 a.m. to be held at the Courtyard by Marriott, 100 Marriott Way, Hwy 54, Chapel Hill. 

m.       Approval of County's Cooperation in 1031 Tax Free Exchange of Real Property; Acknowledge the Donation of Two Acres of Land to Orange County APPROVED

The Board will consider authorizing Orange County's cooperation with the seller of the future Millhouse Road park property in a 1031 tax free exchange and to acknowledge a donation of two acres of land to Orange County. 

6.  Resolutions or Proclamations (8:15-8:45)

a.         Middle School #3 Capital Project Ordinance APPROVED

The Board will consider a resolution and a revised capital project ordinance regarding appropriation of additional funds for construction of Orange County Schools (OCS) Middle School #3. 

b.         Human Relations Month APPROVED

The Board will consider a proclamation recognizing the month of February as Human Relations Month and authorize the Chair to sign. 

c.         Resolution - Partnership to End Homelessness in Orange County ADOPTED

The Board will consider adoption of a resolution endorsing the establishment of a Partnership to End Homelessness in Orange County. 

7.  Special Presentations (8:45-9:05)

a.         Affordable Housing Performance Report REPORT RECEIVED

The Board will receive the Annual Affordable Housing Performance Report from the Orange County Affordable Housing Advisory Board. 

8.  Public Hearings

9.  Items for Decision--Regular Agenda

a.         Twin Creeks Park - Follow-up Report and Potential Decisions  (9:05-9:25)  OPTION 'B'  APPROVED (TIME LIMITED)

The Board will consider follow-up information of the Twin Creeks (Moniese Nomp*) Park and Educational Campus project, with possible decision points and provide direction to staff. 

b.         Orange County Public Transportation Community Transportation Improvement Plan (CTIP) (9:25-9:45)  APPROVED WITH CHANGES

The Board will consider approving the Community Transportation Improvement Plan (CTIP) for 2004-2009 and accompanying recommendations from the Transportation Services Board (TSB) and CTIP Steering Committee. 

c.         Siting Recommendations - CNG Joint Staff Work Group (9:45-10:05)  DEFERRED 

The Board will receive a report from a work group of County, Orange County Schools(OCS), and NCDOT staff regarding siting of the County's planned Compressed Natural Gas (CNG) alternative fuel system for vehicles and direct staff to identify a funding source to cover the County's share, $50,000, of the project. 

d.         Appointments (10:05-10:15)

(1)        Nursing Home Community Advisory Committee - Two New Appointments APPROVED

The Board will consider new appointments to the Nursing Home Community Advisory Committee. 

(2)        Commission for the Environment - One New Appointment DEFERRED

The Board will consider one new appointment to the Commission for the Environment. 

(3)        Efland/Mebane Small Area Plan Task Force - Three New Appointments APPROVED

The Board will consider new appointments to the Efland/Mebane Small Area Plan Task Force. 

(4)        Intergovernmental Parks (IP) Work Group - New Appointments/Reappointments DEFERRED

The Board will consider reappointments and new appointments to the Intergovernmental Parks Work Group (IPWG). 

(5)        Orange County/Chapel Hill Visitor's Bureau - One New Appointment DEFERRED

The Board will consider one new appointment to the Orange County/Chapel Hill Visitor's Bureau. 

(6)        Recreation and Parks Advisory Council - Three New Appointments DEFERRED

The Board will consider new appointments to the Recreation and Parks Advisory Council. 

(7)        Workforce Development Board Regional Partnership - One New Appointment DEFERRED

The Board will consider one new appointment to the Workforce Development Board. 

(8)        Arts Commission - Four New Appointments DEFERRED

The Board will consider new appointments to the Arts Commission. 

(9)        Economic Development Commission - Four New Appointments DEFERRED

The Board will consider new appointments to the Economic Development Commission. 

10.  Reports

11.  Closed Session (10:15- )

a.         "To discuss matters related to the location or expansion of industries or other businesses in the area served by the public body, including agreement on a tentative list of economic development incentives that may be offered by the public body in negotiations," NCGS § 143-318.11(a)(4).

12.  Adjournment