Orange County Board of Commissioners

Meeting Agenda
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Regular Meeting
Tuesday, April 19, 2005
7:30 p.m. 
Southern Human Services Center
2501 Homestead Road 
Chapel Hill, NC

Note: Background Material on all abstracts available in the Clerk's Office

COMPLIANCE WITH THE "AMERICANS WITH DISABILITIES ACT" - Interpreter services and/or special sound equipment are available with prior notice.  If you need this assistance, call the County Clerk's office at 732-8181, ext. 2130.  If you are disabled and need assistance, contact the ADA Coordinator at extension 2300 or TDD# 644-3045.  

ESTIMATED TIMES LISTED AFTER EACH ITEM - these are approximate times.  Citizens are encouraged to be at the meeting at the starting time.  The Board usually considers items in the order listed and proceeds at a steady pace.  As a courtesy to others, speakers are asked to limit their comments to three minutes.

BACKGROUND INFORMATION ON AGENDA ITEMS - is available in the Clerk's office and complete copies of agenda material are located at the Orange County Library in Hillsborough and the Chapel Hill Library in Chapel Hill.  

1.  Additions or Changes to the Agenda (7:30-7:35)


The Board of Commissioners pledges to the citizens of Orange County its respect. The Board asks its citizens to conduct themselves in a respectful, courteous manner, both with the Board and with fellow citizens.  At any time should any member of the Board or any citizen fail to observe this public charge, the Chair will ask the offending person to leave the meeting until that individual regains personal control. Should decorum fail to be restored, the Chair will recess the meeting until such time that a genuine commitment to this public charge is observed.  All electronic devices such as cell phones, pagers, and computers should please be turned off or set to silent/vibrate.

2.  Public Comments (7:35-7:45)

(We would appreciate you signing the pad ahead of time so that you are not overlooked.)

a.         Matters not on the Printed Agenda

b.         Matters on the Printed Agenda

(These matters will be considered when the Board addresses that item on the agenda below.)

3.  Board Comments (7:45-8:00)

4.  County Manager's Report (8:00-8:10)

5.  Items for Decision--Consent Agenda (8:10-8:20)

a.      Minutes

The Board will consider correcting and/or approving the minutes from March 1 and March 15 (5:30 Work Session and 7:30 Regular Meeting) as submitted by the Clerk to the Board. 

b.      Appointments - None

c.       Motor Vehicle Property Tax Release/Refunds

The Board will consider adoption of a refund resolution related to 100 requests for motor vehicle property tax releases or refunds in accordance with North Carolina General Statutes. 

d.      Property Tax Refund (Best vs. Orange County)

The Board will consider adoption of a refund resolution related to one (1) request for property tax refund in accordance with North Carolina General Statute 105-381. 

e.      Property Tax Release of Deferred Taxes (Best vs. Orange County)

The Board will consider adoption of a resolution to release property values related to one (1) request for property tax release on deferred taxes in accordance with North Carolina General Statute 105-381. 

f.        Bid Award: Contract Award - Piggy-back of Bid for a 40 Cubic Yard, Front Loader Refuse Truck

The Board will consider awarding a contract for the purchase of a 40 Cubic Yard High Compaction Body Front Loader Refuse Truck from Heil Environmental Industries of Chattanooga Tennessee at a cost of $164,726 and authorize the Purchasing Director to execute the necessary paperwork. 

g.      Update to Planning Board Rules of Procedure

The Board will consider revisions to the Planning Board Rules of Procedure to: 1) clarify the agenda setting process, 2) clarify when a member is officially separated from the Planning Board, 3) clarify Planning Board voting procedures; and other "cleanup". 

h.      Southern Human Services Center - Duke Power Right-of-Way

The Board will consider approving right-of-way requested by Duke Power for new pole locations on the Southern Human Services Center property; and contingent upon staff and Attorney review, authorize the Chair to sign. 

6.  Resolutions or Proclamations (8:20-8:40)

a.         Resolution of Recognition and Congratulations to the UNC Tar Heels on Winning the 2005 NCAA Men's Basketball Championship

The Board will consider a resolution to recognize and congratulate the University of North Carolina Tar Heels on winning the 2005 National Collegiate Athletic Association (NCAA) Men's Basketball Championship and authorize the Chair to sign. 

b.         Resolution of Appreciation for Volunteers Serving on County Advisory Boards and Commissions

The Board will consider a resolution of appreciation for the volunteers who serve on County advisory boards and commissions and authorize the Chair to sign. 

c.         Asian Pacific American History Month

The Board will consider proclaiming the month of May 2005 as Asian Pacific American History Month and authorize the Chair to sign. 

7.  Special Presentations (8:40-9:00)

a.         Presentation:  Cable Regulatory Update

The Board will receive a presentation from Bob Sepe, Action Audits, LLC, consultant to the Triangle J Council of Governments (COG) Cable Consortium and provide any direction or feedback as desired. 

8.  Public Hearings (9:00-9:15)

a.         Five-Year Public Housing Agency (PHA) Plan - Section 8 Housing Program

The Board will conduct a public hearing and approve submission of the Five-Year Public Housing Agency (PHA) Plan for the Orange County Housing Authority and authorize the Chair to sign the Certifications of Compliance/Board Resolution following completion by staff. 

9.  Items for Decision--Regular Agenda

a.         Contract with Robert S. Segal, CPA for School/County Efficiency Enhancements (9:15-9:30)

b.         Resolution on Participation in the Proposed Regional Transportation Development Plan (RTDP) (9:30-9:45)

The Board will consider participation in a study, fully funded by the North Carolina Department of Transportation (NCDOT), to prepare a Regional Community Transportation Development Plan (RTDP) that will examine opportunities to better coordinate and possibly consolidate community transportation programs such as Orange Public Transportation (OPT) across the three counties - Durham, Orange, and Wake. 

c.         Potential Maple View Soccer Field Project (9:45-10:05)

The Board will consider action regarding a proposed soccer field on land leased at Maple View Farm. 

d.         Contract Approval:  Solid Waste Administration Building Architect (10:05-10:25)

The Board will consider approving a contract with Dixon Weinstein Architects, not to exceed $124,800, for design services associated with the construction of a building in which to locate the administrative offices of the Solid Waste Management Department and authorize the Chair to sign, subject to final review by staff and the County Attorney. 

10.  Reports

11.  Closed Session (10:25- )

a.         "To discuss the County's position and to instruct the County Manager and County Attorney on the negotiating position regarding the terms of a contract to purchase real property," NCGS 143-318.11(a)(5).

12.  Adjournment

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