Orange County Board of Commissioners

Meeting Agenda
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Regular Meeting
Tuesday, May 17, 2005
7:30 p.m. 
Southern Human Services Center
2501 Homestead Road 
Chapel Hill, NC
    

Note: Background Material on all abstracts available in the Clerk's Office

COMPLIANCE WITH THE "AMERICANS WITH DISABILITIES ACT" - Interpreter services and/or special sound equipment are available with prior notice.  If you need this assistance, call the County Clerk's office at 732-8181, ext. 2130.  If you are disabled and need assistance, contact the ADA Coordinator at extension 2300 or TDD# 644-3045.  

ESTIMATED TIMES LISTED AFTER EACH ITEM - these are approximate times.  Citizens are encouraged to be at the meeting at the starting time.  The Board usually considers items in the order listed and proceeds at a steady pace.  As a courtesy to others, speakers are asked to limit their comments to three minutes.

BACKGROUND INFORMATION ON AGENDA ITEMS - is available in the Clerk's office and complete copies of agenda material are located at the Orange County Library in Hillsborough and the Chapel Hill Library in Chapel Hill.  

1.  Additions or Changes to the Agenda (7:30-7:35)

PUBLIC CHARGE

The Board of Commissioners pledges to the citizens of Orange County its respect. The Board asks its citizens to conduct themselves in a respectful, courteous manner, both with the Board and with fellow citizens.  At any time should any member of the Board or any citizen fail to observe this public charge, the Chair will ask the offending person to leave the meeting until that individual regains personal control. Should decorum fail to be restored, the Chair will recess the meeting until such time that a genuine commitment to this public charge is observed.  All electronic devices such as cell phones, pagers, and computers should please be turned off or set to silent/vibrate.

2.  Public Comments (7:35-7:45)

(We would appreciate you signing the pad ahead of time so that you are not overlooked.)

a.         Matters not on the Printed Agenda

b.         Matters on the Printed Agenda

(These matters will be considered when the Board addresses that item on the agenda below.)

3.  Board Comments (7:45-8:00)

4.  County Manager's Report (8:00-8:05)

5.  Items for Decision--Consent Agenda (8:05-8:15)

a.         Minutes

The Board will consider correcting and/or approving the minutes for the April 12 and 14 meetings as submitted by the Clerk to the Board. 

b.         Appointments

(1)         Board of Health - Reappointments

The Board will consider making reappointments to the Board of Health. 

c.         Motor Vehicle Property Tax Release/Refunds

The Board will consider adoption of a refund resolution related to 67 requests for motor vehicle property tax releases or refunds in accordance with North Carolina General Statutes. 

d.         Classification Plan Amendment - EMS Data Communications Positions

The Board will consider amending the Orange County Classification and Pay Plan by changing the salary grade of the existing class of Wireless Communications Coordinator from Salary Grade 12 to Salary Grade 14 with a range of $31,939 - $41,499 and changing the title and salary grade of the existing class of Communications Data Technician from Salary Grade 16 to Communications Data Manager at Salary Grade 17 with a range of $37,039 to $48,125. 

e.         Grant Application to NCACC for Employee Wellness Program Funding

The Board will consider endorsing the County's grant application to the North Carolina Association of County Commissioners (NCACC) Risk Management Pool for Employee Wellness Program funding. 

f.          Resolution for Acceptance of Grant for Proposed Scenic Easement Project

The Board will consider adopting a resolution authorizing the Manager to sign for the acceptance of $141,269 from the North Carolina Department of Transportation's Enhancement Program for acquisition of a scenic conservation easement along a portion of St. Mary's Road in Orange County.  The terms of the final agreement are subject to final review by staff and County Attorney. 

g.           Approve Grant Purchase of Radio Communications Equipment for Emergency Responders

The Board will consider authorizing purchase of one hundred and forty-seven (147) Motorola XTS 2500 Tier II 800 MHz portable radios for emergency response agencies within the county, with a cost not to exceed $471,000, utilizing Homeland Security grant funding; authorize the Purchasing Director to execute paperwork as may be appropriate; and direct staff to file for reimbursement pursuant to terms of the grant. 

h.         Authorize Application for U.S. Department of Justice, COPS Program Technology Grant and Accept Grant Award

The Board will consider authorizing the Department of Emergency Management to submit an application for earmarked funding from the U.S. Department of Justice Office of Community Policing Services (COPS) Technology grant program and accept the grant award once it is approved and execute all additional administrative and logistic actions related to fully carrying out the grant agreement. 

i.           Audit Contract for the June 30, 2005 Fiscal Year

The Board will consider awarding a contract to Cherry, Bekaert & Holland, Certified Public Accountants, for the provision of audit services for the Fiscal year ending June 30, 2005 and authorize the Chair to sign. 

j.           Child Support Attorney Contract

The Board will consider a contract with Coleman, Gledhill, Hargrave and Peek to provide legal representation for the Child Support office for FY 2005-2006 and authorize the Chair to sign. 

k.        Blue Cross Blue Shield of North Carolina Ambulance Service Contract

The Board will consider approving a contract to allow the direct payment of insurance reimbursements to Orange County from Blue Cross Blue Shield of North Carolina (BCBSNC) for Emergency Management ambulance services and authorize the County Manager to sign subject to final review by staff and the County Attorney. 

l.           Surveyor Services - Homestead Community Center Wastewater System Repair

The Board will consider authorizing the staff to enter into an agreement for surveying services associated with the connection of the Homestead Community Center by sewer extension to the Orange Water and Sewer Authority's sanitary sewer system; and authorize the staff to develop a scope of services and authorize the Manager to execute the agreement, subject to final review by staff and the County Attorney; and make the statutory determination to exempt this project from the selection process under the provisions of NCGS 143-64.32. 

m.       Contract Renewal:  The People's Channel

The Board will consider renewing an agreement with The People's Channel to telecast County Commissioner meetings for fiscal year 2005-2006 and authorize the Chair to sign. 

n.         Development Agreement Amendment - Habitat for Humanity

The Board will consider approval of an amendment to the Development Agreement between Orange County and Habitat for Humanity of Orange County, NC, Inc. dated February 23, 2003 for the acquisition of property on Sunrise Road in Chapel Hill and authorize the Manager to execute the amendment upon approval of the County Attorney. 

o.         Project Modification - EmPOWERment, Inc.

The Board will consider approval of request to modify a FY 2001 Housing Bond Project awarded to EmPOWERment, Inc. to allow sale of homes to persons earning up to 80% of area median income. 

p.         Budget Amendment #12

The Board will consider approving budget ordinance and capital project ordinance amendments for fiscal year 2004-05. 

q.         RFP Award - GIS Map Display Software System

 

r.          Bid Award - CNG Fueling Station

The Board will consider awarding a bid for a Fuelmaker Fast-Fill CNG Fueling Station from Oil Equipment Sales & Service Company of Chesapeake, VA at the County's planned site at Public Works at a cost of $96,465; and authorize the Purchasing Director to execute the necessary paperwork. 

s.         Bid Award:  Blasting Services for Landfill

The Board will consider awarding a contract for blasting at the Orange County Landfill from Mid South Drilling, Inc. of Mocksville, North Carolina at a cost of $23.30 per cubic yard (estimated total cost of $41,008) and authorize the Purchasing Director to execute the necessary paperwork. 

t.          Bid Award:  Self Propelled Front Mount Street Broom for Landfill

The Board will consider awarding a contract for the purchase of a Self Propelled Front Mount Street Broom from Interstate Equipment Company of Cary, North Carolina at a cost of $35,369, for use at the Orange County Landfill and authorize the Purchasing Director to execute the necessary paperwork. 

u.         Lease Renewal:  Moody Building - 103 Laurel Avenue, Carrboro

The Board will consider approving the renewal of a lease for the Moody Building at 103 Laurel Avenue, Carrboro, NC through June 30, 2008; and authorize the Chair to sign. 

v.         Lease Renewal:  Probation and Parole at 103 Laurel Ave., Carrboro

The Board will consider renewing a lease through June 30, 2008 with the State of North Carolina for its Intensive Probation and Parole function, located at 103 Laurel Avenue, Carrboro, NC; and authorize the Chair to sign. 

w.        Pyrotechnics Approval:  Blue Cross Blue Shield Family Day

The Board will consider approving a pyrotechnics permit for Blue Cross/Blue Shield Family Day 2005 on Saturday, June 4, 2005 contingent upon final approval of the set up by the Emergency Management Director or his designee. 

x.         Petitions for Addition of Jomali Drive (ext.), Zapata Lane and Tanya Drive (ext.) to the NC Secondary Road System

The Board will consider three petitions to add subdivision roads Jomali Drive (extension), Zapata Lane, and Tanya Drive (extension) to the state-maintained Secondary Road System. 

y.         Schools Adequate Public Facilities Ordinance (SAPFO) - Approval of 2005 SAPFOTAC Recommendations

The Board will consider approving student membership projections of the Orange County Schools (OCS) and Chapel Hill-Carrboro City Schools (CHCCS), as outlined in the 2005 Report of the SAPFO Technical Advisory Committee (SAPFOTAC). 

z.          Change in BOCC Regular Meeting Schedule

The Board will consider three changes in the County Commissioners' regular meeting calendar for the year 2005 by adding two public hearings; Wednesday, August 24, 2005 at the Southern Human Services Center and Wednesday, August 31, 2005 at the F. Gordon Battle Courtroom; and adding a special meeting (work session) on Monday, May 23, 2005 at 5:30 p.m. at the Government Services Center to discuss EMS/Fire/Rescue Squad issues and the county's position on proposals regarding development on the Jordan Lake watershed. 

6.  Resolutions or Proclamations (8:15-9:00)

a.         Resolution of Intent to Connect OWASA Public Water and Sewer Service to the Proposed New Solid Waste Operations Center

b.         Resolution Establishing the Orange County Unified Transportation Advisory Board

The Board will consider a resolution establishing a transportation advisory board for Orange County to study transportation issues on Orange County and, as appropriate, advise the BOCC. 

c.         Resolutions Providing Comments Regarding Draft 2006 - 2012 State Transportation Improvement Program (STIP)

d.         Resolution - Opposition to Proposed Budget Reductions to Criminal Justice Programs

The Board will consider approving a resolution in opposition to the proposed NC Senate budget reductions for Criminal Justice Programs with all BOCC members signing the resolution, and instruct the Clerk to forward copies to Orange County's legislative delegation. 

7.  Special Presentations (9:00-9:20)

a.         Prison Labor Report

The Board will receive a report on the County's use of prison labor and provide direction to staff on County use of prison labor. 

8.  Public Hearings

9.  Items for Decision--Regular Agenda

a.         RFP Award:  Needs Assessment for Replacement of Land Services Software (9:20-9:40)

b.         Contract for Engineering Services to Design Landfill Sewer Connection (9:40-10:00)

The Board will consider engaging the services of Philip Post & Associates to design a force main and gravity sewer to transport leachate from the onsite leachate storage lagoon at the Orange County Landfill to a proposed new manhole at the northeast corner of Eubanks Road and Millhouse Road and authorize the Chair to sign subject to final review by staff and the County Attorney. 

c.         Proposed County Noise Control Ordinance Revisions (10:00-10:15)

The Board will consider adoption of proposed revisions to the County noise control ordinance. 

d.         Appointments (10:15-10:20)

(1)      Affordable Housing Advisory Board (AHAB) - One New Appointment

The Board will consider making one new appointment to the Affordable Housing Advisory Board. 

(2)      Agricultural Preservation Board - One New Appointment

The Board will consider making one new appointment to the Agricultural Preservation Board. 

(3)      Board of Health - One New Appointment

The Board will consider making a new appointment to the Board of Health. 

(4)      Commission for Women - New Appointments

The Board will consider making appointments to the Commission for Women. 

(5)      Hillsborough Planning Board - One New Appointment

The Board will consider making one new appointment to the Hillsborough Planning Board. 

(6)      Human Relations Commission - New Appointments

The Board will consider making one new appointment to the Human Relations Commission. 

(7)      Human Services Advisory Commission (HSAC) - Three New Appointments

The Board will consider making new appointments to the Human Services Advisory Commission. 

10.  Reports

11.  Closed Session (10:20- )

a.         "To discuss the County's position and to instruct the County Manager and County Attorney on the negotiating position regarding the terms of a contract to purchase real property," NCGS 143-318.11(a)(5).  (SportsPlex)

12.  Adjournment

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