Orange County Board of Commissioners

Meeting Agenda
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Regular Meeting
Thursday, March 2, 2006
7:30 p.m. 
F. Gordon Battle Courtroom
106 East Margaret Lane 
Hillsborough, NC

Note: Background Material on all abstracts available in the Clerk's Office

COMPLIANCE WITH THE "AMERICANS WITH DISABILITIES ACT" - Interpreter services and/or special sound equipment are available with prior notice.  If you need this assistance, call the County Clerk's office at 732-8181, ext. 2130.  If you are disabled and need assistance, contact the ADA Coordinator at extension 2300 or TDD# 644-3045.  

ESTIMATED TIMES LISTED AFTER EACH ITEM - these are approximate times.  Citizens are encouraged to be at the meeting at the starting time.  The Board usually considers items in the order listed and proceeds at a steady pace.  As a courtesy to others, speakers are asked to limit their comments to three minutes.

BACKGROUND INFORMATION ON AGENDA ITEMS - is available in the Clerk's office and complete copies of agenda material are located at the Orange County Library in Hillsborough and the Chapel Hill Library in Chapel Hill.  

1.  Additions or Changes to the Agenda


The Board of Commissioners pledges to the citizens of Orange County its respect. The Board asks its citizens to conduct themselves in a respectful, courteous manner, both with the Board and with fellow citizens.  At any time should any member of the Board or any citizen fail to observe this public charge, the Chair will ask the offending person to leave the meeting until that individual regains personal control. Should decorum fail to be restored, the Chair will recess the meeting until such time that a genuine commitment to this public charge is observed.  All electronic devices such as cell phones, pagers, and computers should please be turned off or set to silent/vibrate.

2.  Public Comments

(We would appreciate you signing the pad ahead of time so that you are not overlooked.)

a.         Matters not on the Printed Agenda

b.         Matters on the Printed Agenda

(These matters will be considered when the Board addresses that item on the agenda below.)

3.  Board Comments

4.  County Manager's Report

5.  Items for Decision--Consent Agenda

a.      Minutes - None

b.      Appointments - None

c.       Property Tax Refund

The Board will consider adoption of a refund resolution related to one (1) request for property tax refund in accordance with N.C. General Statute 105-381. 

d.      Property Tax Releases

The Board will consider adoption of a resolution to release property values related to five (5) requests for property tax release in accordance with N.C. General Statute 105-381. 

e.      Property Value Change

The Board will consider approving a value change made in property value after the 2005 Board of Equalization and Review has adjourned. 

f.        Accept COPS Interoperable Communication Technology Grant Program Award

The Board will consider accepting a regional grant award in the amount of $1,014,870 from the United States Department of Justice, and to commit matching funds in the amount of $338,290 for the purchase of interoperable communications console equipment for the 9-1-1 Center and for portable 800MHz radios and approve the Contract with the City of Durham, pending final review by staff and the County Attorney, and authorize the Manager to sign and authorize the staff to administer paperwork and project reports as required by the grant guidelines. 

g.      Authorize Emergency Preparedness Grant Application to BlueCross/BlueShield of North Carolina Foundation

The Board will consider authorizing the Department of Emergency Management to submit a grant application to the Blue Cross/ Blue Shield of North Carolina Foundation for the purpose of implementing an emergency telephone notification system and approve the allocation of matching funds and authorize the Manager to sign. 

h.      Additional Funds for Public Health Preparedness

The Board will consider accepting additional funds for public health preparedness and authorize their expenditure for equipment. 

i.        Contract with Orange County Speedway - Emergency Medical Support Services

The Board will consider approving a contract with Orange County Raceway (OCR), Inc. to provide EMS coverage at events and races at the Orange County Speedway during 2006 and authorize the Chair to sign subject to final review  by staff and the County Attorney. 

j.        Budget Amendment #11

The Board will consider approving budget and grant project ordinance amendments for fiscal year 2005-06. 

k.      Petition for Addition of Subdivision Roads to the State Maintained System

The Board will consider a petition to add subdivision roads in Creek Wood subdivision to the State Maintained Secondary Road System. 

l.        Disposal of Surplus County Property

The Board will consider confirming the sale of property on Graham Street, Chapel Hill to Toben Properties, LLC and authorize the Attorney and Manager or his designees to complete all steps necessary to close the sale at the appropriate tine; and authorize the Chair and the Clerk to the Board to execute the non-warranty deed.   

m.        Change in the BOCC Regular Meeting Schedule

The Board will consider two changes in the meeting schedule.   

n.        Eno River Confluence

The Board will consider hosting a summit for the preservation and protection of the Eno River.   

6.  Resolutions or Proclamations

a.         Resolution To Recognize Sheriff Lindy Pendergrass for Expenditure Reductions Through Alternative Funding

The Board will consider a resolution recognizing Sheriff Lindy Pendergrass and the Orange County Sheriff's Department for implementing significant improvements in County law enforcement services without increasing costs to County taxpayers and authorize the Chair to sign. 

b.         Resolution to Recognize Bob Hall

The Board will consider a resolution recognizing Bob Hall for his volunteer work in Orange County  and his active role in campaign finance reform across the State of North Carolina. 

c.         Severe Weather Awareness Week

The Board will consider designating the week of March 13th through 17th, 2006 as Severe Weather Awareness Week in Orange County. 

7.  Special Presentations

a.         Receive Public Comments on Proposal 5 Along with Related Items for a November 2006 Referendum on District Elections for the Board of County Commissioners

The Board will receive public comment on the Board's plan to pursue Proposal 5 along with related items for a November 2006 referendum on district elections for the Board of County Commissioners; to provide the Board with an opportunity to consider the content of a Resolution calling for the referendum; and to give the Board the opportunity to provide comments, question and any further direction to staff. 

b.         Water and Sewer Capacity Implications of Increased Density in OWASA's Carrboro-Chapel Hill Service Area

The Board will receive information that is also being presented to the governing boards of Chapel Hill and Carrboro relative the relationship between increased development density in Chapel Hill and Carrboro and OWASA water and sewer capacity and direct staff to provide any additional information as the Board desires. 

8.  Public Hearings

a.         Proposed 2005-2006 Secondary Road Construction Program

The Board will discuss and receive comment on North Carolina Department of Transportation's Proposed 2005/2006 Secondary Roads Construction Program for Orange County. 

b.         Public Hearing and Resolutions for Alternative Financing for School and County Capital Projects

The Board will conduct a public hearing on the County's planned debt issuance using alternative financing, and to adopt the related "Findings Resolution" and the resolution approving the financing documents. 

     Associated Documentation for Item 8b - 

          Trust Agreement
          Lease Clean
          Deed of Trust Clean
          Contract Clean
          Agency Agreement
          Contract of Purchase
          Official Statement

9.  Items for Decision--Regular Agenda

a.         Master Plan Process - New Hope Park at Blackwood Farm

The Board will consider a process for the creation of a master plan for the New Hope Park at Blackwood Farm property and authorize the recruitment of citizens and members to serve on the proposed committee. 

b.         Proposed Memorandum of Understanding - Haw River Trail Corridor

The Board will consider entering into a memorandum of understanding (MOU) with the State of North Carolina (Division of Environment and Natural Resources) (NCDENR) and other local governments regarding planning for a Haw River Trail Corridor and authorize staff from ERCD and Recreation and Parks to participate in the subsequent discussions and planning efforts. 

c.         Approval of the Proposed Acquisition of Real Property (Penny Tract) from the Triangle Land Conservancy

The Board will consider approval of an agreement to acquire a 22.37-acre portion of the Penny property located in Orange County from the Triangle Land Conservancy (TLC) for an addition to the planned New Hope Preserve and instruct the County Attorney and staffs from ERCD and Finance to schedule and complete a closing on the property expected to occur on or before April 30, 2006. 

d.         Interlocal Agreement between Town of Hillsborough and Orange County for National Pollutant Discharge Elimination System Phase II Services

The Board will consider approval of an Interlocal Agreement for implementation of the Stormwater Program for the Town of Hillsborough by Planning & Inspections' Erosion Control Division. 

10.  Reports

a.         Efland-Mebane Small Area Plan

The Board will receive a report on the draft Efland-Mebane Small Area Plan.   

b.        Buckhorn Road EDD/Communnity Water/Sewer Project - Project Completion/Timing Issues

The Board will receive an update  on the utility project that will provide water and sewer service to the Gravelly Hill Middle School.     

11.  Closed Session

12.  Adjournment

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