Orange County Board of Commissioners

Meeting Agenda
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Regular Meeting
Tuesday, August 22, 2006
7:30 p.m. 
F. Gordon Battle Courtroom
106 East Margaret Lane 
Hillsborough, NC
    

Note: Background Material on all abstracts available in the Clerk's Office

COMPLIANCE WITH THE "AMERICANS WITH DISABILITIES ACT" - Interpreter services and/or special sound equipment are available with prior notice.  If you need this assistance, call the County Clerk's office at 732-8181, ext. 2130.  If you are disabled and need assistance, contact the ADA Coordinator at extension 2300 or TDD# 644-3045.  

ESTIMATED TIMES LISTED AFTER EACH ITEM - these are approximate times.  Citizens are encouraged to be at the meeting at the starting time.  The Board usually considers items in the order listed and proceeds at a steady pace.  As a courtesy to others, speakers are asked to limit their comments to three minutes.

BACKGROUND INFORMATION ON AGENDA ITEMS - is available in the Clerk's office and complete copies of agenda material are located at the Orange County Library in Hillsborough and the Chapel Hill Library in Chapel Hill.  

1.  Additions or Changes to the Agenda

PUBLIC CHARGE

The Board of Commissioners pledges to the citizens of Orange County its respect. The Board asks its citizens to conduct themselves in a respectful, courteous manner, both with the Board and with fellow citizens.  At any time should any member of the Board or any citizen fail to observe this public charge, the Chair will ask the offending person to leave the meeting until that individual regains personal control. Should decorum fail to be restored, the Chair will recess the meeting until such time that a genuine commitment to this public charge is observed.  All electronic devices such as cell phones, pagers, and computers should please be turned off or set to silent/vibrate.

2.  Public Comments

(We would appreciate you signing the pad ahead of time so that you are not overlooked.)

a.         Matters not on the Printed Agenda

b.         Matters on the Printed Agenda

(These matters will be considered when the Board addresses that item on the agenda below.)

3.  Board Comments

4.  County Manager's Report

5.  Items for Decision--Consent Agenda

a.      Minutes

The Board will consider correcting and/or approving the minutes of May 4, 18, 22, 25, and 30 of 2006 and June 1, 5, 13, and 19 of 2006 as submitted by the Clerk to the Board. 

b.      Appointments

(1)   Animal Services Advisory Board - Reappointment

The Board will consider making one reappointment to the Animal Services Advisory Board. 

c.       Motor Vehicle Property Tax Release/Refunds for June 2006

The Board will consider adoption of a refund resolution related to 90 requests for motor vehicle property tax releases or refunds in accordance with North Carolina General Statutes. 

d.      Motor Vehicle Property Tax Release/Refunds for July 2006

The Board will consider adoption of a refund resolution related to 53 requests for motor vehicle property tax releases or refunds in accordance with North Carolina General Statutes. 

e.      Property Tax Releases

The Board will consider adoption of a resolution to release property values related to one (1) request for property tax release in accordance with N.C. General Statute 105-381. 

f.        Property Value Changes

The Board will consider approving value changes made in property values after the 2006 Board of Equalization and Review has adjourned. 

g.      County Work First Designation and Establishment of Planning Committee

The Board will consider approving plans to continue operating a standard Work First program in Orange County and to appoint a committee to update the Work First Plan for 2007-2009. 

h.      Appointment of Three Deputy Tax Collectors

The Board will consider approving the appointments of Linda Strickland-Jaubert, Valerie Curry, and Bobbie Underwood as Deputy Tax Collectors for a one year term, effective July 1, 2006 through June 30, 2007. 

i.        Tax Abstract and Billing Contract

The Board will consider entering into a contract for the continued production of Tax Abstracts and Tax Billings for a period of one year and authorize the manager to enter into the contract after final review of the staff and County Attorney. 

j.        Continuation Grant Acceptance for Primary Care Services at Health Department

The Board will consider accepting the State continuation grant funds for primary care services at the Health Department for the period July 1, 2006 through June 30, 2007 and authorize the implementation of the grant. 

k.      Contract with UNC School of Dentistry and Health Department for Services of a Dentist

The Board will consider approving a contract for the provision of dental clinical services for the Health Department by a UNC School of Dentistry faculty member and authorize the Chair to sign. 

l.        Forest Service Contract for Fiscal Year 2006-07

The Board will consider approving the annual agreement between Orange County and the North Carolina Department of Environment and Natural Resources (DENR) for protection, development, reforestation, management, and improvement of forestlands located in the County subject to final review by staff and the County Attorney, and authorize the Chair to sign. 

m.    Bid Award: Construction of Concrete Wall and Slab at Landfill

The Board will consider awarding a bid to Jones Concrete Service Company of Hillsborough, North Carolina  for a total of $50,572 to extend a retaining wall and pour concrete slab at the Orange County Landfill and authorize the Purchasing Director to execute the necessary paperwork. 

n.      Duke Power Right of Way for Seymour Senior Center

The Board will consider approving a right of way agreement as requested by Duke Power for power lines to be installed for the Seymour Senior Center on the Human Services Campus on Homestead Road, Chapel Hill and authorize the Chair to sign. 

o.      Authorization to Close Property on Eubanks Road

The Board will consider authorizing the County Attorney to complete closing on the Eubanks Road property, acquired for siting the Animal Services Facility and authorize the County Attorney and the Finance Director to close on the purchase. 

p.      Housing Rehabilitation Contract Awards

The Board will consider awarding two housing rehabilitation contracts for the County's HOME Housing Rehabilitation Program.  

q.      Lease Renewal: Central Orange Senior Center Space at the Meadowlands

The Board will consider approving a lease renewal for space being used as the Central Orange Senior Center at the Meadowlands, Hillsborough, subject to final review by staff and the County Attorney and authorize the Chair to sign. 

r.       Orange Unified Transportation Board: Name Change and Rules of Procedure

The Board will consider approving a resolution to officially change the name of the Orange County Unified Transportation Advisory Board (OCUTAB) to the Orange Unified Transportation Board (OUTBOARD) and to consider a resolution approving Rules of Procedure for the Orange Unified Transportation Board. 

s.       Petition for Addition of Subdivision Roads to the State Maintained System

The Board will consider approving a recommendation regarding petitions to add Willow Oak Drive, Scarlet Oak Lane, and Boundbrook Drive to the State Maintained Secondary Road System. 

t.        Grant Agreements - 2005 Buffer Zone Protection Program (BZPP) Grant Funds

The Board will consider accepting grant funding, approving a memorandum of agreement between the County and State, and approving a subgrant agreement between the County and University for a State pass-through grant award of federal Homeland Security funds in the amount of $48,500 to reimburse the County for equipment purchased for improving the response to critical facilities and key resources in the County and authorize the Manage, Finance Director, and County Attorney to sign the agreement. 

u.      Interim County Manager Appointment Terms

The Board will consider confirming the terms of the appointment of the Interim County Manager. 

v.      Authorization to Enter into Technical Agreement to Support Livecasting BOCC Meetings from Southern

The Board will consider approval of entering into an agreement with David Guthrie, Systems Integration Specialist, in an amount not to exceed $21,674 to acquire, install, certify, and train County and The People's Channel representatives on technical equipment necessary to enhance capabilities and outputs in preparation for planned livecasting at Southern of BOCC meetings and authorize staff purchase of ancillary equipment and authorize the Manager to sign the agreement. 

w.     Special Request for Use of Forum 2006 Proceeds to Aid Low Income Seniors

The Board will consider granting permission to allow the Human Services Advisory Commission to donate registration proceeds from the 2006 Human Services Issues Forum to Senior Care of Orange County, Inc. to be used to provide emergency property tax assistance grants to elderly low-income home owners. 

x.      Jail HVAC System Replacement Analysis

The Board will consider authorizing the Purchasing Director to develop and execute a contract for professional services with Reece, Noland & McElrath, Inc. for preparation of an analysis of heating, ventilation and air conditioning (HVAC) system needs for the Orange County Jail (pre-1997 sectors), and identification of an appropriate energy-efficient replacement system; and to provide recommendations for addressing humidity concerns for the basement level of the Court Street Annex building. 

y.      Solid Waste Operations Center Project Update

The Board will receive a status report on progress toward design and construction of the Solid Waste Operations Center, including results of the cultural and archaeological survey of the property and provide additional direction as the Board may decide. 

z.       Reduced Sportsplex Membership Rates for Orange County Employees

The Board will consider approving reduced annual membership rates at the SportsPlex for permanent Orange County employees as an element of the employee pay and benefit package, effective September 1, 2006. 

aa.  Supplemental Cooperative Extension Memorandum of Agreement

The Board will consider approving a supplemental Memorandum of Agreement between Orange County and North Carolina Cooperative Extension/North Carolina State University (NCSU) to implement a new payment process for new Cooperative Extension employees and authorize the Chair to sign. 

bb.  Richard E. Whitted Human Services Center Parking Lot Paving Design Update Services

The Board will consider authorizing the Purchasing Director to execute a contract in the amount of $5,640 for professional services with Michael A. Neal & Associates, Inc. to update design and construction and bid specification documents for paving of the gravel parking lot adjacent to the east of Richard E. Whitted Human Services Center, subject to final approval by staff and the County Attorney. 

cc.   Budget Amendment #1

The Board will consider approving budget ordinance amendments for fiscal year 2006-07. 

6.  Resolutions or Proclamations

a.      Piedmont Electric Membership Corporation (EMC) Request for Special Public Hearing for Telecommunications Tower Application

The Board will consider a draft resolution providing direction to staff regarding a request by Piedmont EMC for expedited review of a Planned Development Zoning Atlas Amendment outside of the Quarterly Public Hearing schedule. 

7.  Special Presentations

a.      Tax Collector's Annual Settlement

The Board will receive the tax collector's annual settlement on current and delinquent taxes and approve the accounting thereof. 

8.  Public Hearings

9.  Items for Decision--Regular Agenda

a.      Request for Additional Childcare Subsidy Funding

The Board will consider approving a reallocation of $100,000 from anticipated Medicaid savings to serve families waiting for child care subsidies. 

b.      County-Funded Sustainable Design Elements for Community College Campus Building

The Board will consider authorizing the expenditure of funds for sustainable design elements in the Durham Technical Community College (DTCC), Satellite Campus Building One. 

c.      The Orchard - Preliminary Plan

The Board will consider the Preliminary Plan for The Orchard Subdivision. 

d.      Westhampton - Preliminary Plan

The Board will consider the Preliminary Plan for Westhampton Subdivision. 

e.      Appointments

(1)    NC Highway 57 Speedway Area Small Area Plan Task Force Appointments

The Board will consider appointing interested individuals to the NC Highway 57 Speedway Area Small Area Plan Task Force. 

(2)    Orange County Board of Adjustment - New Appointments

The Board will consider making appointments to the Orange County Board of Adjustment. 

(3)    Adult Care Home Community Advisory Committee - New Appointments

The Board will consider making appointments to the Adult Care Home Community Advisory Committee. 

(4)    Animal Services Advisory Board - New Appointments

The Board will consider making one new appointment to the Animal Services Advisory Board. 

(5)    Economic Development Commission - New Appointments

The Board will consider making appointments to the Economic Development Commission. 

(6)    Efland-Mebane SAP Implementation Task Force - Appointments

The Board will consider making appointments to the Economic Development Commission. 

(7)    Commission for the Environment - New Appointments

The Board will consider making appointments to the Commission for the Environment. 

(8)    Human Relations Commission - New Appointments

The Board will consider making appointments to the Human Relations Commission. 

(9)    Rural Transportation Advisory Board- BOCC Appointment

The Board will consider making one appointment to the Rural Transportation Advisory Board. 

(10)  Sportsplex Community Advisory Committee - Initial Appointments

The Board will consider making initial appointments to the Sportsplex Community Advisory Committee. 

(11)  Commission for Women - New Appointments

The Board will consider making appointments to the Commission for Women. 

10.  Reports

11.  Closed Session

12.  Adjournment


Orange County water supply reservoir water levels

Available information as of 10:00 AM, Thursday, August 17, 2006  

Lake Orange

        Water level is 8.5" below full (dropping at less than 0.5" per day for the time being).

        Water storage capacity remaining is 91.5% (435 million gallons)

        Approximately 131 days of water supply remaining (at Capacity Use specified release rate)

        Current Eno River flow at the Hillsborough gage is averaging approximately 3.0 cfs (1.94 million gallons per day).

        Eno flow levels are currently well below historical median flows (approximately 10 cfs) and have been for the last two weeks.  Controlled releases for instream flow from both  the Lake Orange and West Fork reservoirs are maintaining streamflow at the current level. 

        Eno River Capacity Use Restrictions at Stage 1 have been in effect since August 5, 2006.

West Fork Reservoir  

        Water level is at 2.5" below full

        Water storage capacity remaining is 99.3%  

        Approximately one year of water supply remaining (assuming Town's current daily demand and releases for streamflow augmentation)

 

OWASA Reservoirs                           

        Water level at Cane Creek Reservoir is 11.0" below full

        Water level at University Lake is 16.5" below full

        Total remaining water storage capacity is approximately 93.6%

        Approximately 300 days of water supply remaining (at current 7-day average daily demand [10.2 million gallons per day])

 

National Weather Service/NOAA Regional Precipitation data (inches above [+] or below [-] normal)

RDU                                                                                       Piedmont-Triad 

-6.34" for 2005                                                                      -9.94" for 2005

-1.29" since January 1, 2006                                               +1.80" since January 1, 2006

+5.34" since June 1, 2006                                                   +9.64" since June 1, 2006

Miscellaneous notes

The NC Drought Management Advisory Council drought map, updated August 8th, no longer shows any portion of Orange County to be affected by any drought or even "abnormally dry" condition.  

 

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