Orange County Board of Commissioners

Meeting Agenda
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Regular Meeting
Thursday, September 6, 2007
7:30 p.m. 
F. Gordon Battle Courtroom
106 East Margaret Lane    
Hillsborough, NC

Note: Background Material on all abstracts available in the Clerk's Office

COMPLIANCE WITH THE "AMERICANS WITH DISABILITIES ACT" - Interpreter services and/or special sound equipment are available with prior notice.  If you need this assistance, call the County Clerk's office at 732-8181, ext. 2130.  If you are disabled and need assistance, contact the ADA Coordinator at extension 2300 or TDD# 644-3045.  

BACKGROUND INFORMATION ON AGENDA ITEMS - is available in the Clerk's office and complete copies of agenda material are located at the Orange County Library in Hillsborough and the Chapel Hill Library in Chapel Hill.  

1.  Additions or Changes to the Agenda


The Board of Commissioners pledges to the citizens of Orange County its respect. The Board asks its citizens to conduct themselves in a respectful, courteous manner, both with the Board and with fellow citizens.  At any time should any member of the Board or any citizen fail to observe this public charge, the Chair will ask the offending person to leave the meeting until that individual regains personal control. Should decorum fail to be restored, the Chair will recess the meeting until such time that a genuine commitment to this public charge is observed.  All electronic devices such as cell phones, pagers, and computers should please be turned off or set to silent/vibrate.

2.  Public Comments

(We would appreciate you signing the pad ahead of time so that you are not overlooked.)

a.         Matters not on the Printed Agenda

b.         Matters on the Printed Agenda

(These matters will be considered when the Board addresses that item on the agenda below.)

3.  Proclamations/Resolutions/Special Presentations

a.      Resolution Recognizing North Carolina House Speaker Joe Hackney  APPROVED

The Board will consider a resolution recognizing Joe Hackney, North Carolina Speaker of the House, for his positive legislative work, which has been acknowledged at a national level, and authorize the Chair to sign. 

b.      Resolution of Approval - Conservation Easement for the Tate Farm APPROVED

The Board will consider a resolution to approve the purchase of and acceptance by Orange County of an agricultural conservation easement for the Tate family farm and authorize the Chair and the Clerk to sign, subject to final review by staff and the County Attorney. 

4.  Consent Agenda

a.      Minutes APPROVED

The Board will consider correcting and/or approving the minutes for June 7, 12, 14, and 18, 2007 as submitted by the Clerk to the Board. 

b.      Appointments - None

c.       Jail Inspection Report APPROVED

The Board will receive the jail inspection report for July 10, 2007 from the North Carolina Department of Health and Human Services. 

d.      Contract Between CHCCS, OCS, and Health Department for School Nurses APPROVED

The Board will consider approving the contracts between CHCCS, OCS and the Health Department for School Nurse Funding and authorize the Chair to sign. 

e.      Contract Renewal Between NC Dept of Insurance and Orange County for Seniors' Health Insurance Information Program (SHIIP) APPROVED

The Board will consider a contract renewal to receive $5,000 from the NC Department of Insurance for the Seniors' Health Insurance Information Program (SHIIP) administered by the Department on Aging for the period July1, 2007 - June 30, 2008 and authorize the County Manager to sign. 

f.        Selection and Contract for Legacy Research Associates, Inc. for a Cultural Resources (Cultural and Archaeological) Survey of the Hollow Rock Access Area and New Hope Preserve APPROVED

The Board will consider the selection and contract for Legacy Research Associates, Inc. for a Phase 1 Cultural Resources Survey of the 97-acre Hollow Rock Access Area scheduled for an upcoming joint master plan design and authorize the Chair to sign, subject to final review by staff and the County Attorney. 

g.      Resolution Endorsing Five NCDOT Projects to Enhance Safety and Improve Traffic Flow APPROVED

The Board will consider a resolution endorsing five transportation improvements proposed by the North Carolina Department of Transportation (NCDOT). 

h.      Memorandum of Understanding - Partnership for Development and Infrastructure APPROVED

The Board will consider becoming a sponsor of the Partnership for Development and Infrastructure, and authorize the Chair to sign the Memorandum of Understanding. 

i.        Letter of Agreement for Sales Tax Reallocation APPROVED

The Board will consider approving a Letter of Agreement with Robert S. Segal, CPA for consulting services related to the examination and analysis of refunds of sales and use tax for potential reallocation to the County and the municipalities and authorize the Chair to sign. 

j.        Classification and Pay Plan Amendment - Add Class of Housing Programs Coordinator APPROVED

The Board will consider amending the Orange County Classification and Pay Plan to add the new class of Housing Programs Coordinator at Salary Grade 17. 

5.  Public Hearings

6.  Regular Agenda

a.         Special Request to Use Forum 2007 Proceeds to Seed a Non Profit Community Initiative on Domestic Violence APPROVED

The Board will consider a request to allow the Human Services Advisory Commission to dedicate and donate registration proceeds from the 2007 Human Services Issues Forum to a charitable non profit community initiative that develops in response to the theme, "Domestic Violence Hurts the Whole Community". 

b.         Re-authorization of County Participation in the Triangle Area Water Supply Monitoring Project, Phase 6 APPROVED

The Board will consider a resolution that both amends the interlocal agreement governing the Triangle Area Water Supply Monitoring Project and reauthorizes continuing County participation in what is now Phase 6 of the project and direct the Manager to execute the agreement. 

7.  Reports

8.  Board Comments

9.  County Manager's Report

10.  Appointments

11.  Closed Session

"To discuss the County's position and to instruct the County Manager and County Attorney on the negotiating position regarding the terms of a contract to purchase real property," NCGS 143-318.11(a)(5).

"To discuss matters related to the location of businesses in the County," NCGS 143-318.11 (a)(4).

12.  Information Items

        Memo from County Engineer to County Manager Regarding Information about the Use and Permitting of Wells in the OWASA Service Area

        Letter from Occaneechi Band of the Saponi Nation, Inc. to Public Works Director Regarding the Partnering with Orange County and the Town of Hillsborough

        Letter from NCDOT to County Manager Regarding a Driveway Permit-Close File: D-10-26-05-0-1 "West Ten Road Pump Station" Located on SR 1114

        Letter from NCDOT to BOCC Chair Concerning Improvements to SR 1008, Mt. Carmel Church Road in Orange County

        8/3/07 Letter from County Manager to Mebane Town Manager Robert Wilson Regarding Agreement for Buckhorn Wastewater Infrastructure Improvements/Collaboration and 8/9/07 Confirmation Letter from Mebane Town Manager

13.  Adjournment

Orange County water supply reservoir water levels

Available information as of 1:00 pm, Thursday, August 30, 2007: 

Lake Orange

        Water level is approximately 48" below full.

        Water storage capacity remaining is approximately 63% (235 million gallons)

        Approximately 103 days of water supply remaining (at Capacity Use specified release rate)

        We are still in Stage 2 as defined by the Eno River Capacity Use Agreement

West Fork Reservoir  

        Water level is 30" below full.

        Water storage capacity remaining is approximately 88.6%.

        More than 232 days of water supply are remaining (assuming Town's current daily demand and releases for streamflow augmentation)

        As of this afternoon, Hillsborough's Town Engineer has increased its release amount from the reservoir from 2.7 cubic feet per second (cfs) to approximately 4.0 cfs.  This is four times their required release rate of 1.0 cfs for August.  This part of a continued effort to ameliorate the drought effects on Lake Orange.   

OWASA Reservoirs               

        Water level at Cane Creek Reservoir is 66.5" below full

        Water level at University Lake is 69.25" below full

        Total remaining water storage capacity is approximately 68.2%

        Approximately 210 days of water supply remaining (at current average weekly demand)

National Weather Service/NOAA Regional Precipitation data (inches above [+] or below [-] normal)

RDU                                                                                       Piedmont-Triad 

-0.92" since June 1                                                               -6.07" since June 1

-5.34" since Jan. 1                                                                -9.93" since Jan. 1   


Miscellaneous notes

1. The NC Drought Management Advisory Council drought map, dated August 28, 2007, shows Orange County and counties to the East, West and South to be in a severe drought condition.  Counties to the North are shown to be in moderate drought conditions. 

2. According to engineering staff records, Lake Orange has dropped lower than 48" below full 6 out of the past 9 years.  Three of those nine years, the lake dropped more than 5 feet (60").