Regular Meeting
Wednesday, September 19, 2007
7:30 p.m. 
Southern Human Services Center
2501 Homestead Road    
Chapel Hill, NC    

Note: Background Material on all abstracts available in the Clerk's Office

COMPLIANCE WITH THE "AMERICANS WITH DISABILITIES ACT" - Interpreter services and/or special sound equipment are available with prior notice.  If you need this assistance, call the County Clerk's office at 732-8181, ext. 2130.  If you are disabled and need assistance, contact the ADA Coordinator at extension 2300 or TDD# 644-3045.  

BACKGROUND INFORMATION ON AGENDA ITEMS - is available in the Clerk's office and complete copies of agenda material are located at the Orange County Library in Hillsborough and the Chapel Hill Library in Chapel Hill.  

1.  Additions or Changes to the Agenda

PUBLIC CHARGE

The Board of Commissioners pledges to the citizens of Orange County its respect. The Board asks its citizens to conduct themselves in a respectful, courteous manner, both with the Board and with fellow citizens.  At any time should any member of the Board or any citizen fail to observe this public charge, the Chair will ask the offending person to leave the meeting until that individual regains personal control. Should decorum fail to be restored, the Chair will recess the meeting until such time that a genuine commitment to this public charge is observed.  All electronic devices such as cell phones, pagers, and computers should please be turned off or set to silent/vibrate.

2.  Public Comments

(We would appreciate you signing the pad ahead of time so that you are not overlooked.)

a.         Matters not on the Printed Agenda

b.         Matters on the Printed Agenda

(These matters will be considered when the Board addresses that item on the agenda below.)

3.  Proclamations/Resolutions/Special Presentations  

a.         Smith Level Road Task Force Report and Recommendations

The Board will consider receiving a presentation from the Smith Level Road Task Force.

4.  Consent Agenda

a.      Minutes

The Board will consider correcting and/or approving the minutes from June 21, 26 and August 21, 27, 2007 as submitted by the Clerk to the Board. 

b.      Appointments

(1)   Human Service Advisory Commission - Reappointments

The Board will consider making reappointments to the Human Services Advisory Commission. 

c.       Motor Vehicle Property Tax Release/Refunds

The Board will consider adoption of a refund resolution related to 48 requests fro motor vehicle property tax release or refunds in accordance with North Carolina General Statutes. 

d.      Acceptance of 2007 Emergency Management Performance Grant (EMPG)

The Board will consider accepting the 2007 Emergency Management Performance Grant from the State Emergency Management Agency to help support the County emergency management programming and authorize the Manager to sign, pending final review by staff and the County Attorney. 

e.      Fiscal Year 2007-08 Budget Amendment #2

The Board will consider approving budget ordinance and capital project ordinance amendments for fiscal year 2007-08. 

f.        Approval of Financing Arrangement and Fund Balance Appropriation for Orange Rural Fire Department No. 1, Inc. to Purchase a Replacement Fire Rescue Truck

The Board will consider approving a request from Orange Rural Fire Department No. 1, Inc. to enter into a financing arrangement to purchase a fire rescue truck and authorize the Chair to sign the appropriate documents. 

g.      Forest Service Contract for Fiscal Year 2007-08

The Board will consider approving the annual agreement between Orange County and the North Carolina Department of Environment and Natural Resources (DENR) for protection, development, reforestation, management and improvement of forestlands located in the County and authorize the Chair to sign, subject to final review by staff and the County Attorney. 

h.      License Agreement between State University Railroad Company and Orange County for the Extension of Public Sewer to the Orange County Landfill

The Board will consider authorizing the County Manager to execute the License Agreement between State University Railroad Company and Orange County for the extension of public sewer to the Orange County Landfill, subject to final review by the County Attorney. 

i.        Legal Advertisement for Joint Planning Area Public Hearing - October 25, 2007

The Board will consider the legal advertisement for items to be presented at the Joint Planning Area Public Hearing scheduled for October 25, 2007

j.        Resolution Endorsing Congestion Mitigation and Air Quality (CMAQ) Grant Agreement with the NCDOT

The Board will consider a resolution to accept conditions set forth in a Congestion Mitigation and Air Quality (CMAQ) Agreement with the North Carolina Department of Transportation (NCDOT) and authorize the Manager to sign, subject to final review by staff and the County Attorney. 

5.  Public Hearings

6.  Regular Agenda

a.      Contract Award, Agreement for Construction Manager at Risk Services, Central Orange Senior Center and Sportsplex Renovation

Supplemental Documentation - Agreement  Appendix  Conditions

The Board will consider approval of an Agreement for Construction Manager at Risk Services, ("Agreement") with Resolute Building Company as Orange County's Construction Manager at Risk ("CMAR") for the construction of the Central Orange Senior Center and Sportsplex Renovation and authorize the Chair to sign. 

b.      Emergency Services/9-1-1 Center Upfit: Approval of Construction Manager at Risk

Supplemental Documentation - Agreement  Appendix  Conditions

The Board will consider approving a contract not to exceed $6,500 with Resolute Building Company ("RBC") for pre-construction services associated with Construction Manager at Risk for the upfit of a building on Meadowlands Drive, Hillsborough for use as the Emergency Services/9-1-1 Center. 

c.      Classification and Pay Plan Amendments - Add/Revise Various Classes

The Board will consider amending the Orange County Classification and Pay Plan to add, delete, or revise various classifications. 

d.      Pleasant Green Woods Phase 3 - Preliminary Plan

The Board will receive the Administration and Planning Board's recommendations and consider a decision on the Preliminary Plan for Pleasant Green Woods Phase 3 Subdivision. 

e.      Animal Services Facility - Chapel Hill Joint Planning Transition Area Zoning Atlas Amendment (JPA-CH-Z-2-07)

The Board will consider approval of the request to rezone a 5.48 acre site on the south side of Eubanks Road between the Orange County land fill and Millhouse Road. 

f.        Comprehensive Plan Update Phase I

Supplemental Documentation - County Profile (Data) Element - draft 

The Board will consider recognizing that the revised County Profile Element and draft goals, as recommended by the Planning Board, are acceptable and should be used during Phase II to guide the completion of the remaining Elements of the Comprehensive Plan.

g.      Lease Approval:  Solid Waste Administrative Offices

The Board will consider approving a lease for approximately 1,600 square feet of space at the Courtyard at Cedar Falls on Weaver Dairy Road to be used for Solid Waste Department administrative offices for approximately one year, beginning November 1, 2007 until completion of the new Solid Waste Operations Center and authorize the Manager to execute the lease, subject to final approval by the County Attorney. 

h.      Decision Points, Steps and Timelines Regarding a Possible May 6, 2008 Local Revenue Options Referendum

The Board will consider decision points, steps and timelines regarding a possible May 6, 2008 Local Revenue Options Referendum and provide direction to staff. 

i.        Fee Waiver Request for Tent Revival Event at Fairview Park

The Board will consider the request for park use fee waiver by Reverend Luther Brooks and the St. James Baptist Church. 

7.  Reports

8.  Board Comments

9.  County Manager's Report

10.  Appointments

a.      Orange County Board of Adjustment - One New Appointment

The Board will consider making one new appointment to the Board of Adjustment. 

b.      Human Relations Commission

The Board will consider making new appointments to the Human Relations Commission. 

c.       Human Services Advisory Commission - New Appointments

The Board will consider making new appointments to the Human Services Advisory Commission. 

d.      Sportsplex Community Advisory Committee - New Appointment

The Board will consider making one new appointment to the Sportsplex Community Advisory Committee. 

11.  Closed Session

12.  Information Items

13.  Adjournment

Orange County water supply reservoir water levels

Available information as of 11:00 AM, Thursday, September 13, 2007 

Lake Orange

• Water level 60" below spilling.
• Water storage capacity remaining is 55.7% (264 million gallons)
• Approximately 93 days of water supply remaining (at Capacity Use specified release rate)
• Current Eno River flow at the Hillsborough gage is averaging approximately 2.8 cfs (1,810,000 gallons per day), which is slightly below the median flow for this time of year..
• Phase 3 Eno River Capacity Use withdrawal restrictions have been in effect as of September 5^th.

West Fork Reservoir  (as of  9/7/07)

• Water level is 35" below spilling
• Water storage capacity remaining is 85.3%  
• Approximately 285 days of water supply remaining (assuming Town's current demand [averaging 1.4 mgd [2.2 cfs] over the last few weeks] and current releases for streamflow augmentation of 0.65 mgd  [1.0 cfs] minimum])
• Since 9/11/07, the Town has been releasing 2.2 mgd [3.4cfs] into the river for the last week (0.2 mgd [0.4 cfs] more than required for its own use and its minimum instream flow release) to help preserve Eno instream flow and water level in Lake Orange.

OWASA Reservoirs 

• Water level at Cane Creek Reservoir is 81.5" below full
• Water level at University Lake is 80.8" below full
• Total remaining water storage capacity is approximately 63.1%
• Approximately 186 days of water supply remaining (at current 7-day average daily demand [11.5 million gallons per day])
• OWASA declared a "Water Supply Advisory", a warning of the potential onset of mandatory water use restrictions on OWASA customers on August 23^rd.

National Weather Service/NOAA Regional Precipitation data

(inches above [+] or below [-] normal)

RDU                                                      Piedmont-Triad 

-1.56" since September 1, 2007              -1.56" since September 1, 2007

-7.16" since January 1, 2007                    -11.16" since January 1, 2007

        Miscellaneous notes

1.      The NC Drought Management Advisory Council drought map, updated September 13, 2007, shows all of Orange County to be in the area characterized as "extreme drought" in terms of climatic conditions.

2.      Given that Orange Alamance's withdrawals are now averaging well below historical levels; Piedmont Minerals withdraws are but a tiny fraction of its historical levels of withdrawal; and excess releases by Hillsborough, the water level at Lake Orange, though low, is well above historical expectations, given the current lack of rainfall