Orange County Board of Commissioners

Meeting Agenda
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Regular Meeting
Tuesday, April 15, 2008
7:30 p.m. 
Southern Human Services Center 
2501 Homestead Rd., Chapel Hill, NC
    

Note: Background Material on all abstracts available in the Clerk's Office

COMPLIANCE WITH THE "AMERICANS WITH DISABILITIES ACT" - Interpreter services and/or special sound equipment are available with prior notice.  If you need this assistance, call the County Clerk's office at 732-8181, ext. 2130.  If you are disabled and need assistance, contact the ADA Coordinator at extension 2300 or TDD# 644-3045.  

BACKGROUND INFORMATION ON AGENDA ITEMS - is available in the Clerk's office and complete copies of agenda material are located at the Orange County Library in Hillsborough and the Chapel Hill Library in Chapel Hill.  

1.  Additions or Changes to the Agenda

PUBLIC CHARGE

The Board of Commissioners pledges to the citizens of Orange County its respect. The Board asks its citizens to conduct themselves in a respectful, courteous manner, both with the Board and with fellow citizens.  At any time should any member of the Board or any citizen fail to observe this public charge, the Chair will ask the offending person to leave the meeting until that individual regains personal control. Should decorum fail to be restored, the Chair will recess the meeting until such time that a genuine commitment to this public charge is observed.  All electronic devices such as cell phones, pagers, and computers should please be turned off or set to silent/vibrate.

2.  Public Comments

(We would appreciate you signing the pad ahead of time so that you are not overlooked.)

a.         Matters not on the Printed Agenda

b.         Matters on the Printed Agenda

(These matters will be considered when the Board addresses that item on the agenda below.)

3.  Proclamations/ Resolutions/ Special Presentations

a.         National Safe Kids Week Proclamation APPROVED

The Board will consider a proclamation recognizing the week of April 26 - May 4, 2008 as SAFE KIDS Week in Orange County and authorize the Chair to sign. 

b.         Evans and Bond Award for Outstanding Toxicity Reduction Program PRESENTED

The Board will consider recognizing the Solid Waste Management Department for its efforts in reducing hazardous waste in Orange County and to commend the department for receiving the 2007 Bill Evans and Carol Bond Award for Outstanding Toxicity Reduction. 

c.          NCACC Outstanding County Program Awards Presentation PRESENTED

The Board will receive the North Carolina Association of County Commissioners (NCACC) Outstanding County Program Awards for Orange County's Spanish Language Assessment Tool and the Inspect Plus field computer initiative. 

d.         Presentation on Analysis of Impediments to Fair Housing Report APPROVED

The Board will receive a report from Donald B. Eager & Associates, LLC on the Analysis of Impediments to Fair Housing Choice study commissioned by the BOCC on May 16, 2006. 

4.  Consent Agenda

a.      Minutes APPROVED

The Board will consider correcting and/or approving the minutes from February 12 (5:30 and 7:30 p.m.), 19 (5:30 and 7:30 p.m.) and March 18 (5:30 p.m.), 2008 as submitted by the Clerk to the Board. 

b.      Appointments

(1)   Arts Commission - Reappointment APPROVED

The Board will consider making reappointments to the Arts Commission. 

(2)   Carrboro Planning Board - Reappointment APPROVED

The Board will consider making a reappointment to the Carrboro Planning Board. 

(3)   Historic Preservation Commission - Reappointment APPROVED

The Board will consider making a reappointment to the Historic Preservation Commission. 

(4)   Recreation and Parks Advisory Council - Reappointments APPROVED

The Board will consider making reappointments to the Recreation and Parks Advisory Council. 

c.       Motor Vehicle Property Tax Release/Refunds APPROVED

The Board will consider adoption of a refund resolution related to 37 requests for motor vehicle property tax releases or refunds in accordance with North Carolina General Statutes. 

d.     NC Criminal Justice Partnership Program (CJPP) Continuation Grant Application APPROVED

The Board will consider approving the state grant application for the continuation of program services provided through the NC Criminal Justice Partnership Program (CJPP) for FY 2008-2009 and authorize the Chair to sign contingent upon final review by staff and the County Attorney.   

e.      Renewal of Visitors Bureau Contract with Jennings Advertising APPROVED

The Board will consider approval of contract renewals for the Orange County Visitors Bureau with Jennings Advertising of Chapel Hill to provide tourism marketing materials in the for of advertising, website design and management, promotions and collateral materials used to grow tourism in Orange County and authorize the Chair to sign. 

f.        2008 Audit Contract APPROVED

The Board will consider approving the contract to perform the annual County audit for the fiscal year ending June 30, 2008 and authorize the chair to sign. 

g.     2008 Statement Preparation Contract APPROVED

The Board will consider approving a contract for the preparation of the Schedule of State and Federal Financial Assistance for the fiscal year ending June 30, 2008 and authorize the chair to sign. 

h.      Contract for Documentation of Orange County Fiscal Processes APPROVED

The Board will consider approving a contract to the firm of Cherry, Bekaert & Holland for the provision of accounting services to document the County's major systems in preparation for the audit and authorize the Chair to sign. 

i.       Orange County Speedway 2008 EMS Coverage Contract APPROVED

The Board will consider approving a contract between the Orange County Emergency Services Department and the Orange County Speedway management that provides for Emergency Medical Services coverage at Speedway public events and authorize the Chair to sign. 

j.        Bid Award: One (1) Recycling Truck for Recycling Operations to Serve Multi-Family Residential Units APPROVED

The Board will consider awarding a bid to Triad Freightliner of Greensboro, North Carolina for one recycling truck for recycling operations to serve multi-family residential units at a delivered cost of $132,403; and authorize the Purchasing Director to execute the necessary paperwork. 

k.      Fiscal Year 2007-08 Budget Amendment #9 APPROVED

The Board will consider approving budget, capital and grant project ordinance amendments for fiscal year 2007-08. 

l.        Adoption of Reimbursement Resolution for the Office Building and Library APPROVED

The Board will consider adopting a reimbursement resolution authorizing the County to reimburse itself for non-general obligation bond project expenditures incurred for the Office Building and Library capital project prior to the actual issuance of debt. 

m.    Change in BOCC Regular Meeting Schedule for 2008 APPROVED

The Board will consider one change in the County Commissioners' regular meeting calendar for the year 2008. 

5.  Public Hearings

6.  Regular Agenda

a.      Potential UNC Landfill Gas Project - Update and Request to Proceed APPROVED

The Board will receive an update from the County and UNC teams - the third and final report as specified under the Memorandum of Understanding dated January 17, 2008 - on the development feasibility of a landfill gas to energy project on Eubanks Road to benefit Carolina North, and to request BOCC authorization to proceed towards final contract negotiations. 

b.      Water Conservation Priorities and Initiatives APPROVED

The Board will receive the "Collaborative Water Conservation Strategies for Joint Consideration by Carrboro, Chapel Hill and Orange County," approve the resolution regarding general support for interlocal water conservation strategies, including OWASA's pursuit of water use efficiency conditions of service and authorize the Chair to sign, and to direct staff to continue collaborative work on these water conservation initiatives. 

c.      Summer Day Camp Proposal To be brought back

The Board will consider appropriating funds for sponsorships for certain summer day camp programs in lieu of continuing the County's summer day camp program. 

d.     Draft Interim Solid Waste Plan APPROVED

The Board will consider accepting, as information only, the Draft Interim Solid Waste Plan as reviewed by Solid Waste Advisory Board (SWAB) at its April 3, 2008 meeting; to authorize the Solid Waste Management Department with SEAB to establish the May 1, 2008 SWAB meeting as a public meeting for input to the Plan; and further to authorize staff to set meetings with all three towns to present the draft plan that includes the public input from May 1. 

e.      Swallow's Ridge - Preliminary Plan To be brought back

The Board will receive the Administration and Planning Board recommendations on the Preliminary Plan for Swallow's Ridge. 

7.  Reports

8.  Board Comments (Three Minute Limit Per Commissioner)

9.  County Manager's Report

10.  Appointments  

a.      Affordable Housing Advisory Board - New Appointment APPROVED

The Board will consider making a new appointment to the Affordable Housing Advisory Board. 

b.      Arts Commission - New Appointment APPROVED

The Board will consider making a new appointment to the Arts Commission. 

c.     Human Services Advisory Commission - New Appointment APPROVED

The Board will consider making a new appointment to the Human Services Advisory Commission. 

11.  Information Items

12.  Closed Session

13.  Adjournment

Orange County water supply reservoir water levels

Available information as of 1:00 PM, Thursday, April 10, 2008 

Lake Orange 

  • The lake is full and spilling.  As of midnight April 6th, the Eno Capacity Use restrictions were rescinded as the instream flow in the Eno had risen above the flow target of 10 cfs average for 7 consecutive days. 
  • Water storage capacity is at 100% (424 million gallons)
  • Approximately 141 days of water supply remaining (at Capacity Use specified release rate).  In accordance with provisions of the County's Water Conservation Ordinance and in light of the increased water level in Lake Orange, the BOCC may elect to curtail the County's Water Conservation Ordinance Stage I Voluntary provisions for individual water users, or, given the ongoing drought, may also elect to keep Water Conservation Ordinance voluntary provisions in force.
  • The Hillsborough gage indicates that the latest Eno River flows are at approximately 39 cfs (approximately 25 mgd).  This flow represents a level that is approximately 10 cfs below the historical median flow for this time of year. 
  • Orange Alamance continues to operate its water plant with average withdrawals of 300,000 gallons per day, each Monday, Tuesday and Wednesday.

West Fork Reservoir  (as of 04/10/2008 [last available update])

  • Water level is 18" below spilling
  • Water storage capacity remaining is 94.5%  
  • Approximately 369 days of water supply remaining (assuming Town's current release rate of 2.2 cfs (1.4 mgd)). 
  • The Town is currently releasing its minimum required instream flow release (2.2 cfs).
  • The Town's water customers have remained in Stage I - voluntary water restrictions since October, 2007.

OWASA Reservoirs

  • Water level at Cane Creek Reservoir is 7'-8" below full
  • Water level at University Lake is 0' - 1/4" below full
  • Total remaining water storage capacity is approximately 70.0 %
  • Approximately 403 days of water supply remain (at the current 30-day average daily demand [6.2 million gallons per day])
  • On February 28, 2008, the OWASA Board voted to implement OWASA's Stage III Water Shortage restrictions, effective March 1. The local governments having civil jurisdiction over OWASA customers implemented those restrictions by proclamation on February 29.  The OWASA board has since reaffirmed its decisions on Stage III water restrictions and tier rates.

National Weather Service/NOAA Regional Precipitation data (through 3/30/2008)

(inches above [+] or below [-] normal)

RDU                                                      Piedmont-Triad 

+1.94" since March 1, 2008                    +1.54" since March 1, 2008

-8.37" since January 1, 2007                   -13.17" since January 1, 2007

-1.13" since January 1, 2008                   -1.50" since January 1, 2008

Miscellaneous notes

The NC Drought Management Advisory Council drought map, last updated April 8, 2008, indicates that the entirety of Orange County has been upgraded to "severe drought", the third severity level of their rating system.  We had previously been rated "exceptional drought", which is the fifth and most dry rating.