Orange County Board of Commissioners

Meeting Agenda
Click on the links below to view agenda items in Adobe
.pdf format

Download Acrobat Reader

Print-friendly version

Regular Meeting
Tuesday, June 24, 2008
7:30 p.m. 
Southern Human Services Center 
2501 Homestead Rd., Chapel Hill, NC
    

Note: Background Material on all abstracts available in the Clerk's Office

COMPLIANCE WITH THE "AMERICANS WITH DISABILITIES ACT" - Interpreter services and/or special sound equipment are available with prior notice.  If you need this assistance, call the County Clerk's office at 732-8181, ext. 2130.  If you are disabled and need assistance, contact the ADA Coordinator at extension 2300 or TDD# 644-3045.  

BACKGROUND INFORMATION ON AGENDA ITEMS - is available in the Clerk's office and complete copies of agenda material are located at the Orange County Library in Hillsborough and the Chapel Hill Library in Chapel Hill.  

1.  Additions or Changes to the Agenda

PUBLIC CHARGE

The Board of Commissioners pledges to the citizens of Orange County its respect. The Board asks its citizens to conduct themselves in a respectful, courteous manner, both with the Board and with fellow citizens.  At any time should any member of the Board or any citizen fail to observe this public charge, the Chair will ask the offending person to leave the meeting until that individual regains personal control. Should decorum fail to be restored, the Chair will recess the meeting until such time that a genuine commitment to this public charge is observed.  All electronic devices such as cell phones, pagers, and computers should please be turned off or set to silent/vibrate.

2.  Public Comments

(We would appreciate you signing the pad ahead of time so that you are not overlooked.)

a.         Matters not on the Printed Agenda

b.         Matters on the Printed Agenda

(These matters will be considered when the Board addresses that item on the agenda below.)

3.  Proclamations/ Resolutions/ Special Presentations

4.  Consent Agenda

a.      Minutes

The Board will consider correcting and/or approving the minutes from February 8, March 18, 31, April 8, and May 20, 2008 as submitted by the Clerk to the Board. 

b.      Appointments

(1)   Affordable Housing Advisory Board - Reappointment

The Board will consider making a reappointment to the Affordable Housing Advisory Board. 

(2)   Commission for Women - Reappointments

The Board will consider making reappointments to the Commission for Women. 

(3)   Hillsborough Board of Adjustment - Reappointment

The Board will consider a reappointment to the Hillsborough Board of Adjustment. 

c.       Motor Vehicle Property Tax Release/Refunds

The Board will consider adoption of a refund resolution related to 53 requests for motor vehicle property tax releases or refunds in accordance with North Carolina General Statutes. 

d.      Property Tax Releases

The Board will consider adoption of a resolution to release property values related to two (2) requests fro property tax release in accordance with N.C. General Statute 105-381. 

e.      Property Tax Refunds

The Board will consider adoption of a refund resolution related to one (1) request for property tax refund in accordance with N.C. General Statute 105-381.   

f.        Establish a Public Hearing Date and Submit the 2009 Schedule of Values

The Board will consider scheduling a public hearing on and submit the proposed "Schedule of Values" for the 2009 real property revaluation for August 19, 2008 at 7:30 p.m. in the F. Gordon Battle Courtroom in Hillsborough.

g.      Proposed Financing for Animal Shelter and Solid Waste Equipment

The Board will consider adopting a resolution required by the Local Government Commission (LGC) for approval of the acquisition of financing needed for construction of the Animal Services Facilities and to reimburse the County for Solid Waste equipment that has been recently purchased. 

h.      Actuarial Report for Other Post Employment Benefits

The Board will consider participating in the North Carolina Association of County commissioners contract with Cavanaugh McDonald for preparation of the actuarial report for the County's Other Post Employment Benefits liability for the benefit year ended December 31, 2007. 

i.        Amendment to Article IV, Section 7.2.4 of the Orange County Personnel Ordinance Eliminating the Dependent Health Care Subsidy for Retiring Employees Hired After July 1, 2008

The Board will consider adopting an amendment to Article IV, Section 7.2.4 of the Orange County Personnel Ordinance eliminating the dependent health care subsidy for retirees hired after July 1, 2008. 

j.        Minute Preparer Agreement

The Board will consider an agreement between Orange County and Becky Butler for the transcription of minutes and authorize the Chair to sign. 

k.      RFP Award - Smartcard and Camera Security System for County Buildings

The Board will consider awarding a Request for Proposal for a smartcard and camera security system for County buildings to Pronet Systems, Inc. of Raleigh, NC, and authorize the Chair to sign, subject to final review by staff and the County Attorney. 

l.        RFP Award and Contract Approval - Electronic Document Management System for Social Services

The Board will consider awarding a Request for Proposals and approving a contract for an Electronic Document Management System for the Orange County Department of Social Services to Northwoods Consulting Partners, Inc. of Dublin, Ohio and authorize the Chair to sign, subject to final review by staff and the County Attorney.   

m.    Bid Award: Transportable Bleachers

The Board will consider awarding a bid for a pair of transportable bleachers for the West Ten Soccer Complex to Charron Sports of Liberty, South Carolina for a total cost of $33,656 and authorize the Purchasing Director to execute the necessary paperwork. 

n.      Authorization to Award Bid: Construction of Leachate Sewer Line from MSW Landfill on Eubanks Road to Existing Sewer Line on Mill House Road

The Board will consider authorizing the Purchasing and Central Services Director to award a bid for the construction of a sewer line during the Board's summer break and to report the outcome in August 2008. 

o.      Authorization to Purchase Office Furniture and Telephone System for New 911 Center through NC State Contract

The Board will consider authorizing the Purchasing Director to effect furniture purchases and the purchase of a new telephone system for the new Emergency Services offices located at the Meadowlands. 

p.      Authorization for the Manager to Award Contracts to Expedite Repairs on the Cate Buildings at the Future Twin Creeks (Moniese Nomp) District Park

The Board will consider authorizing the Manager to award contracts to expedite repairs on the Cate buildings at the future Twin Creeks (Moniese Nomp) Park, and to transfer needed additional funds form existing 2001 bond proceeds for this purpose. 

q.      Web Template Contract

The Board will consider signing a contract with Kelly Marcom of Sanford, NC to develop templates for the Orange County website and authorize the County Manager to execute the contract, pending final review by staff and the County Attorney. 

r.       Modify 2005 COPS Interoperable Communications Grant Contract With the City of Durham

The Board will consider amending the grant contract with the City of Durham for the 2005 US Department of Justice COPS Interoperable Communications grant approved by the Board on March 2, 2006 and previously amended December 4, 2006 and authorize the Manager to sign pending final review and acceptance by the County Attorney. 

s.       Contract Renewal - The Peoples Channel for Live Casting, Video Taping, and Cable Casting Orange County Board of Commissioner Meetings

The Board will consider approving a contract renewal with The People's Channel for live casting, videotaping and cable casting regular Board of County Commissioner meetings and authorize the Chair to sign. 

t.        Renewal of Food and Organic Waste Collection and Composting Contract

The Board will consider renewing the contract that enables the County Solid Waste Management Department to provide collection and composting services for separated food waste, organic material and animal bedding to commercial and institutional establishments throughout Orange, including UNC-Chapel Hill and authorize the Chair to sign, subject to final review by staff and the County Attorney. 

u.      EMS Medical Director Contract Renewal

The Board will consider renewing a contract between Orange County and the University of North Carolina (UNC) Department of Emergency Medicine concerning the medical direction of Orange County's Emergency Medical Services (EMS) program and authorize the Chair to sign. 

v.      Little River Regional Park Interlocal Agreement Renewal

The Board will consider renewal of the Interlocal Agreement between the counties of Orange and Durham and authorize the Manager to sign.  . 

w.     Dedication of Sewer Utilities to OWASA-Lake Hogan Farms Sewer Extension

The Board will consider approving a dedication of water and sewer lines built to service the Homestead Community Center to the Orange Water and Sewer Authority, and authorize the Chair to sign, contingent upon final review by the County Attorney. 

x.      Dedication of Sewer Utilities to OWASA- Morris Grove Elementary School

The Board will consider approving a dedication of water and sewer lines built to service Morris Grove Elementary School to the Orange Water and Sewer Authority, and authorize the Chair to sign, upon final review by the County Attorney. 

y.      Justice Facility Site Lighting Utilities Right of Way Agreement with Duke Energy

The Board will consider approving a Right of Way Agreement for the installation and maintenance of electrical site lighting utilities built to service the Orange County Justice Facility, and authorize the Chair to sign; and approving the Service Agreement between Duke Energy and Orange County for Leased Site Lighting for the Orange County Justice Facility and authorize the Purchasing and Central Services Director to sign. 

z.       Pyrotechnics Permit - Orange County Speedway

The Board will consider approving a pyrotechnics permit for Orange County Speedway for July 5, 2008 and authorize the staff to execute permits as needed. 

aa.  Releasing of Budgeted Funds for Rent to the NC Department of Motor Vehicles

The Board will consider releasing funds to the NC Department of Motor Vehicles (DMV) for a portion of the rent at the DMV site at Carrboro Plaza and authorize the Chair to sign. 

bb.  Approval of Solid Waste Operations Center Change Order

The Board will consider approving a change order for soils remediation associated with construction of the Solid Waste Operations Center and authorize the Manager to sign. 

cc.   UNC Landfill Gas Project - Engagement of Specialized Legal Counsel and Conflict of Interest Waiver

The Board will consider approving the engagement of the law firm of Alston& Bird, LLP, and attorney avid M. Meezan, and his associate, Timothy Wang, to assist the County with the final negotiation and drafting of an agreement for a landfill gas recover project with UNC, and to approve the County's execution of a conflict of interest waiver due to Alston & Bird's representation of UNC in unrelated legal matters and authorize the Chair to execute appropriate letters. 

dd.  Orange Public Transportation Doing Business as The Orange Bus

The Board will consider authorizing Orange Public Transportation (OPT) to do business as "The Orange Bus" with the re-design of the web site, vehicle color change, and marketing towards this transition. 

ee.  Contract Amendment - Comprehensive Plan Update

The Board will consider amending the Agreement for Professional Services with Clarion Associates to provide services during Phase II of the Comprehensive Plan Update process and authorize the Chair to sign. 

ff.     Legal Advertisement for Quarterly Public Hearing - August 25, 2008

The Board will consider the legal advertisement for items to be presented at the Board of County Commissioners/Planning Board Quarterly Public Hearing scheduled for August 25, 2008. 

gg.  Schools Adequate Public Facilities Ordinance (SAPFO) - Approval of Annual 2008 Report

The Board will consider approving the 2008 SAPFOTAC Report related to various aspects of Orange County Schools (OCS) and Chapel Hill-Carrboro City Schools (CHCCS), as outlined in the draft Annual Report of the SAPFO Technical Advisory Committee and the incorporated forms. 

hh.  Resolution Endorsing Two NCDOT Projects to Enhance Safety and Improve Traffic Flow

The Board will consider a resolution endorsing two transportation improvements proposed by the North Carolina Department of Transportation. 

ii.      Recommendation to NCDOT Concerning the Addition of Subdivision Roads in Cameron Estates Subdivision to the State Maintained Road System

The Board will consider making a recommendation to the North Carolina Department of Transportation concerning a petition to add subdivision roads in Cameron Estates to the State Maintained Secondary Road System. 

jj.      Recommendation to NCDOT Concerning the Addition of North Scotswood Boulevard in Churton Grove Subdivision to the State Maintained Road System

The Board will consider making a recommendation to the North Carolina Department of Transportation concerning a petition to add North Scotswood Blvd. in Churton Grove Subdivision to the State Maintained Secondary Road System. 

kk. Recommendation to NCDOT Concerning the Addition of Subdivision Roads Within the New Hope Springs Subdivision to the State Maintained Road System

The Board will consider making a recommendation to the North Carolina Department of Transportation concerning a petition to add roads within the New Hope Springs Subdivision to the State Maintained Secondary Road System. 

ll.      Orange County Occupancy Tax Levy

The Board will consider approving a resolution to increase the Orange County Occupancy Tax Levy and authorize the Chair to sign. 

mm.    Fiscal Year 2007-08 Budget Amendment #11

The Board will consider approving budget, grant and capital project ordinance amendments for fiscal year 2007-08. 

nn.  Technical Amendment to Gateway Lease and Courtesy Review of Storm Sewer System and Gray Water System Maintenance Agreements

The Board will consider technical amendments to the Gateway Center Lease for Suites 200 and 300 as recommended by the County Attorney and the attorney for the developer; and to receive information regarding the terms of easements and maintenance agreements for on site storm sewer and the gray water systems; and authorize the Chair to sign. 

5.  Public Hearings

a.      Review of Class A Special Use Permit Proposing the Development of a Private School

The Board will consider reviewing a Class A Special Use Permit application proposing the development of a Private Montessori Farm School at 711 Terry Road in accordance with the provisions of Article Eight (8) Special Uses and Section 8.8.30 Elementary, Middle, and Secondary of the Orange County zoning Ordinance. 

6.  Regular Agenda

a.      Approval of Fiscal Year 2008-09 Budget Ordinance, Capital Project Ordinances, and Grant Project Ordinances

b.      Proposed Final Draft Eno EDD Area Small Area Plan

The Board will consider adoption of the Eno EDD Area Small Area Plan. 

c.      Adoption of Final Technical and Community-Specific Criteria in the Transfer Station Siting Process

The Board will consider formal approval of Technical and "Community-Specific Criteria as recommended by , Olver, Inc., based upon public comment received and direction provided by the BOCC during the Transfer Station Siting work session on June 16, 2008. 

d.      To Approve Selection of an Executive Search Consultant for the County Attorney Position

The Board will consider approving a process for the review and selection of an Executive Search Consultant for the County Attorney position. 

e.      Discussion on a Potential One-Quarter Cent Sales Tax Increase Referendum

The Board will consider a potential referendum on a one-quarter cent additional sales tax in Orange County and provide any comments and direction to staff. 

e2.      Report and Resolution Regarding the Progress Energy Proposal and Permitting of Two Additional Nuclear Reactors at the Shearon Harris Nuclear Power Plant

 

f.       BOCC Goals and Initiatives

The Board will consider reviewing and approving the Goals and Initiatives of the Board as initially expressed by the Board, in conjunction with staff, at the February 8, 2008 BOCC Retreat. 

g.      Initial Review of Proposed Chatham/Orange Task Forces

The Board will consider reviewing potential processes, including proposed charge and composition, to establish three new Chatham/Orange Task Forces and following any revisions; authorize staff to forward the task force proposals to the other jurisdictions for approval and respective appointments. 

7.  Reports

8.  Board Comments (Three Minute Limit Per Commissioner)

9.  County Manager's Report

10.  Appointments

a.      Advisory Board on Aging - New Appointments

The Board will consider making new appointments to the Advisory Board on Aging. 

b.      Commission for Women - New Appointments

The Board will consider making new appointments to the Commission for Women. 

c.       Interlocal Agreement Committee for the Hillsborough Area-Orange County Strategic Growth Plan Phase II - New Appointment

The Board will consider making one appointment to the Interlocal Agreement Committee for the Hillsborough Area-Orange County Strategic Growth Plan Phase II. 

d.      Nursing Home Community Advisory Committee - New Appointment

The Board will consider making one new appointment ot the Nursing home Community Advisory Committee. 

e.      Orange Water & Sewer Authority Board of Directors (OWASA) - New Appointment

The Board will consider making a new appointment to the Orange water & Sewer Authority Board of Directors. 

11.  Information Items

        Status Report on Waste Processing Technology Alternative Study

        Worker's Compensation Administration Rules and Regulation

        Report on Major Technology Accomplishments

12.  Closed Session

13.  Adjournment

 

Orange County water supply reservoir water levels

 

Available information as of 2:00 PM, Friday, June 20, 2008 

 

Lake Orange

  • Water level is 13.5" below full.  The Eno Capacity Use restrictions have been reinstated, effective at 12:01 AM June 10th.
  • Water storage capacity is at 88% (417 million gallons)
  • Approximately 130 days of water supply remaining (at Capacity Use specified release rate).
  • The Hillsborough gage indicates that the latest Eno River flows are at approximately 3.3 cfs (approximately 2.1 mgd).  This flow represents a level that is 1/6 the historical median flow levels (18 cfs) for this time of year.
  • Orange Alamance continues to operate its water plant with average withdrawals of 300,000 gallons per day, each Tuesday, Wednesday, and Thursday.

West Fork Reservoir  (as of 6/13/2008 [last available update])

  • Water level is 1" below spilling
  • Water storage capacity remaining is 99.6%  
  • Approximately 371 days of water supply remaining (assuming Town's current release rate (2.3 cfs, 1. 42 mgd). 
  • The Town is currently releasing 2.3 cfs (0.50 cfs or 0.32 mgd) above its minimum required instream flow release of 1.8 cfs (1.16 mgd) for June.
  • The Hillsborough Town Board lifted voluntary water use restrictions on Monday, April 14, 2008. 

OWASA Reservoirs

  • Water level at Cane Creek Reservoir is 3'-11" below full
  • Water level at University Lake is 3' - 4" below full
  • Total remaining water storage capacity is approximately 79.0 %
  • Approximately 330 days of water supply remain (at the current 30-day average daily demand [8.4 million gallons per day])
  • At the OWASA Board of Directors meeting on May 22nd, the OWASA Board of Directors adopted a Resolution Rescinding Stage One Water Shortage Restrictions and Water Rate Surcharges and Reinstating a Water Supply Advisory.

 

National Weather Service/NOAA Regional Precipitation data (through 6/2/2008)

(inches above [+] or below [-] normal)

RDU                                                                         Piedmont-Triad 

-1.46" since June 1, 2008                             -1.82" since June 1, 2008

-2.58" since January 1, 2008                        -4.73" since January 1, 2008

 

Miscellaneous notes

The NC Drought Management Advisory Council drought map, last updated June 19, 2008, indicates that all of Orange County lies within the area characterized as experiencing "severe drought" (the third severity level out of five in their rating system).