Orange County Board of Commissioners
Meeting Agenda
Click on the links below to view agenda items in Adobe® .pdf format
Orange County Board of Commissioners
Meeting Agenda
Click on the links below to view agenda items in Adobe® .pdf format
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Regular
Meeting Note: Background Material on all abstracts available in the Clerk's Office COMPLIANCE WITH THE "AMERICANS
WITH DISABILITIES ACT" - Interpreter services and/or
special sound equipment are available with prior notice. If you need this assistance, call
the County Clerk's office at 732-8181, ext. 2130. If you are disabled and need
assistance, contact the ADA Coordinator at extension 2300 or TDD#
644-3045. BACKGROUND INFORMATION ON AGENDA
ITEMS - is
available in the Clerk's office and complete copies of agenda material are
located at the Orange County Library in Hillsborough and the Chapel Hill
Library in Chapel Hill. 1.
Additions or Changes to the Agenda PUBLIC
CHARGE The Board of Commissioners pledges to the
citizens of Orange County its respect. The Board asks its citizens to
conduct themselves in a respectful, courteous manner, both with the Board
and with fellow citizens. At
any time should any member of the Board or any citizen fail to observe
this public charge, the Chair will ask the offending person to leave the
meeting until that individual regains personal control. Should decorum
fail to be restored, the Chair will recess the meeting until such time
that a genuine commitment to this public charge is observed.
All electronic devices such as cell phones, pagers, and computers should
please be turned off or set to silent/vibrate. 2.
Public Comments (We would appreciate you signing the pad ahead of time so that you are not overlooked.) a. Matters not on the Printed Agenda b. Matters on the Printed Agenda (These matters will be
considered when the Board addresses that item on the agenda below.) 3.
Proclamations/ Resolutions/ Special Presentations 4.
Consent Agenda a.
Minutes The Board will consider correcting and/or approving the minutes from February 8, March 18, 31, April 8, and May 20, 2008 as submitted by the Clerk to the Board. b.
Appointments (1)
Affordable Housing Advisory Board -
Reappointment The Board will consider making a reappointment to the Affordable Housing Advisory Board. (2)
Commission for Women - Reappointments The Board will consider making reappointments to the Commission for Women. (3)
Hillsborough Board of Adjustment -
Reappointment The Board will consider a reappointment to the Hillsborough Board of Adjustment. c.
Motor Vehicle Property Tax
Release/Refunds The Board will consider adoption of a refund resolution related to 53 requests for motor vehicle property tax releases or refunds in accordance with North Carolina General Statutes. The Board will consider adoption of a resolution to release property values related to two (2) requests fro property tax release in accordance with N.C. General Statute 105-381. The Board will consider adoption of a refund resolution related to one (1) request for property tax refund in accordance with N.C. General Statute 105-381. f.
Establish a Public Hearing Date and
Submit the 2009 Schedule of Values The Board will consider scheduling a public hearing on and submit the proposed "Schedule of Values" for the 2009 real property revaluation for August 19, 2008 at 7:30 p.m. in the F. Gordon Battle Courtroom in Hillsborough. g.
Proposed Financing for Animal Shelter and
Solid Waste Equipment The Board will consider adopting a resolution required by the Local Government Commission (LGC) for approval of the acquisition of financing needed for construction of the Animal Services Facilities and to reimburse the County for Solid Waste equipment that has been recently purchased. h.
Actuarial Report for Other Post
Employment Benefits The Board will consider participating in the North Carolina Association of County commissioners contract with Cavanaugh McDonald for preparation of the actuarial report for the County's Other Post Employment Benefits liability for the benefit year ended December 31, 2007. The Board will consider adopting an amendment to Article IV, Section 7.2.4 of the Orange County Personnel Ordinance eliminating the dependent health care subsidy for retirees hired after July 1, 2008. The Board will consider an agreement between Orange County and Becky Butler for the transcription of minutes and authorize the Chair to sign. k.
RFP Award - Smartcard and Camera
Security System for County Buildings The Board will consider awarding a Request for Proposal for a smartcard and camera security system for County buildings to Pronet Systems, Inc. of Raleigh, NC, and authorize the Chair to sign, subject to final review by staff and the County Attorney. l.
RFP Award and Contract Approval -
Electronic Document Management System for Social Services The Board will consider awarding a Request for Proposals and approving a contract for an Electronic Document Management System for the Orange County Department of Social Services to Northwoods Consulting Partners, Inc. of Dublin, Ohio and authorize the Chair to sign, subject to final review by staff and the County Attorney. m.
Bid Award: Transportable Bleachers The Board will consider awarding a bid for a pair of transportable bleachers for the West Ten Soccer Complex to Charron Sports of Liberty, South Carolina for a total cost of $33,656 and authorize the Purchasing Director to execute the necessary paperwork. The Board will consider authorizing the Purchasing and Central Services Director to award a bid for the construction of a sewer line during the Board's summer break and to report the outcome in August 2008. The Board will consider authorizing the Purchasing Director to effect furniture purchases and the purchase of a new telephone system for the new Emergency Services offices located at the Meadowlands. The Board will consider authorizing the Manager to award contracts to expedite repairs on the Cate buildings at the future Twin Creeks (Moniese Nomp) Park, and to transfer needed additional funds form existing 2001 bond proceeds for this purpose. The Board will consider signing a contract with Kelly Marcom of Sanford, NC to develop templates for the Orange County website and authorize the County Manager to execute the contract, pending final review by staff and the County Attorney. r.
Modify 2005 COPS Interoperable
Communications Grant Contract With the City of Durham The Board will consider amending the grant contract with the City of Durham for the 2005 US Department of Justice COPS Interoperable Communications grant approved by the Board on March 2, 2006 and previously amended December 4, 2006 and authorize the Manager to sign pending final review and acceptance by the County Attorney. The Board will consider approving a contract renewal with The People's Channel for live casting, videotaping and cable casting regular Board of County Commissioner meetings and authorize the Chair to sign. t.
Renewal of Food and Organic Waste
Collection and Composting Contract The Board will consider renewing the contract that enables the County Solid Waste Management Department to provide collection and composting services for separated food waste, organic material and animal bedding to commercial and institutional establishments throughout Orange, including UNC-Chapel Hill and authorize the Chair to sign, subject to final review by staff and the County Attorney. u.
EMS Medical Director Contract Renewal The Board will consider renewing a contract between Orange County and the University of North Carolina (UNC) Department of Emergency Medicine concerning the medical direction of Orange County's Emergency Medical Services (EMS) program and authorize the Chair to sign. v.
Little River Regional Park Interlocal
Agreement Renewal The Board will consider renewal of the Interlocal Agreement between the counties of Orange and Durham and authorize the Manager to sign. . w.
Dedication of Sewer Utilities to
OWASA-Lake Hogan Farms Sewer Extension The Board will consider approving a dedication of water and sewer lines built to service the Homestead Community Center to the Orange Water and Sewer Authority, and authorize the Chair to sign, contingent upon final review by the County Attorney. x.
Dedication of Sewer Utilities to OWASA-
Morris Grove Elementary School The Board will consider approving a dedication of water and sewer lines built to service Morris Grove Elementary School to the Orange Water and Sewer Authority, and authorize the Chair to sign, upon final review by the County Attorney. y.
Justice Facility Site Lighting Utilities
Right of Way Agreement with Duke Energy The Board will consider approving a Right of Way Agreement for the installation and maintenance of electrical site lighting utilities built to service the Orange County Justice Facility, and authorize the Chair to sign; and approving the Service Agreement between Duke Energy and Orange County for Leased Site Lighting for the Orange County Justice Facility and authorize the Purchasing and Central Services Director to sign. z.
Pyrotechnics Permit - Orange County
Speedway The Board will consider approving a pyrotechnics permit for Orange County Speedway for July 5, 2008 and authorize the staff to execute permits as needed. aa.
Releasing of Budgeted Funds for Rent to
the NC Department of Motor Vehicles The Board will consider releasing funds to the NC Department of Motor Vehicles (DMV) for a portion of the rent at the DMV site at Carrboro Plaza and authorize the Chair to sign. bb.
Approval of Solid Waste Operations
Center Change Order The Board will consider approving a change order for soils remediation associated with construction of the Solid Waste Operations Center and authorize the Manager to sign. cc.
UNC Landfill Gas Project - Engagement
of Specialized Legal Counsel and Conflict of Interest Waiver The Board will consider approving the engagement of the law firm of Alston& Bird, LLP, and attorney avid M. Meezan, and his associate, Timothy Wang, to assist the County with the final negotiation and drafting of an agreement for a landfill gas recover project with UNC, and to approve the County's execution of a conflict of interest waiver due to Alston & Bird's representation of UNC in unrelated legal matters and authorize the Chair to execute appropriate letters. dd.
Orange Public Transportation Doing
Business as The Orange Bus The Board will consider authorizing Orange Public Transportation (OPT) to do business as "The Orange Bus" with the re-design of the web site, vehicle color change, and marketing towards this transition. ee.
Contract Amendment - Comprehensive Plan
Update The Board will consider amending the Agreement for Professional Services with Clarion Associates to provide services during Phase II of the Comprehensive Plan Update process and authorize the Chair to sign. ff.
Legal Advertisement for Quarterly Public
Hearing - August 25, 2008 The Board will consider the legal advertisement for items to be presented at the Board of County Commissioners/Planning Board Quarterly Public Hearing scheduled for August 25, 2008. gg.
Schools Adequate Public Facilities
Ordinance (SAPFO) - Approval of Annual 2008 Report The Board will consider approving the 2008 SAPFOTAC Report related to various aspects of Orange County Schools (OCS) and Chapel Hill-Carrboro City Schools (CHCCS), as outlined in the draft Annual Report of the SAPFO Technical Advisory Committee and the incorporated forms. hh.
Resolution Endorsing Two NCDOT Projects
to Enhance Safety and Improve Traffic Flow The Board will consider a resolution endorsing two transportation improvements proposed by the North Carolina Department of Transportation. The Board will consider making a recommendation to the North Carolina Department of Transportation concerning a petition to add subdivision roads in Cameron Estates to the State Maintained Secondary Road System. The Board will consider making a recommendation to the North Carolina Department of Transportation concerning a petition to add North Scotswood Blvd. in Churton Grove Subdivision to the State Maintained Secondary Road System. The Board will consider making a recommendation to the North Carolina Department of Transportation concerning a petition to add roads within the New Hope Springs Subdivision to the State Maintained Secondary Road System. ll.
Orange County Occupancy Tax Levy The Board will consider approving a resolution to increase the Orange County Occupancy Tax Levy and authorize the Chair to sign. mm.
Fiscal Year 2007-08 Budget Amendment #11 The Board will consider approving budget, grant and capital project ordinance amendments for fiscal year 2007-08. The Board will consider
technical amendments to the Gateway Center Lease for Suites 200 and 300 as
recommended by the County Attorney and the attorney for the developer; and
to receive information regarding the terms of easements and maintenance
agreements for on site storm sewer and the gray water systems; and
authorize the Chair to sign. 5.
Public Hearings a.
Review of Class A Special Use Permit
Proposing the Development of a Private School The Board will consider
reviewing a Class A Special Use Permit application proposing the
development of a Private Montessori Farm School at 711 Terry Road in
accordance with the provisions of Article Eight (8) Special Uses and
Section 8.8.30 Elementary, Middle, and Secondary of the Orange County
zoning Ordinance. 6.
Regular Agenda b.
Proposed Final Draft Eno EDD Area Small
Area Plan The Board will consider adoption of the Eno EDD Area Small Area Plan. c.
Adoption of Final Technical and
Community-Specific Criteria in the Transfer Station Siting Process The Board will consider formal approval of Technical and "Community-Specific Criteria as recommended by , Olver, Inc., based upon public comment received and direction provided by the BOCC during the Transfer Station Siting work session on June 16, 2008. d.
To Approve Selection of an Executive
Search Consultant for the County Attorney Position The Board will consider approving a process for the review and selection of an Executive Search Consultant for the County Attorney position. e.
Discussion on a Potential One-Quarter
Cent Sales Tax Increase Referendum The Board will consider a potential referendum on a one-quarter cent additional sales tax in Orange County and provide any comments and direction to staff.
The Board will consider reviewing and approving the Goals and Initiatives of the Board as initially expressed by the Board, in conjunction with staff, at the February 8, 2008 BOCC Retreat. g.
Initial Review of Proposed Chatham/Orange
Task Forces The Board will consider
reviewing potential processes, including proposed charge and composition,
to establish three new Chatham/Orange Task Forces and following any
revisions; authorize staff to forward the task force proposals to the
other jurisdictions for approval and respective appointments. 7.
Reports 8.
Board Comments (Three Minute Limit Per Commissioner) 9.
County Manager's Report 10.
Appointments a.
Advisory Board on Aging - New
Appointments The Board will consider making new appointments to the Advisory Board on Aging. b.
Commission for Women - New
Appointments The Board will consider making new appointments to the Commission for Women. The Board will consider making one appointment to the Interlocal Agreement Committee for the Hillsborough Area-Orange County Strategic Growth Plan Phase II. d.
Nursing Home Community Advisory
Committee - New Appointment The Board will consider making one new appointment ot the Nursing home Community Advisory Committee. e.
Orange Water & Sewer Authority Board
of Directors (OWASA) - New Appointment The Board will consider
making a new appointment to the Orange water & Sewer Authority Board
of Directors. 11.
Information Items · Status Report on Waste Processing Technology Alternative Study · Worker's Compensation Administration Rules and Regulation ·
Report on Major Technology
Accomplishments 12.
Closed Session 13. Adjournment |
Orange County water supply reservoir water levels Available
information as of 2:00 PM, Friday, June 20, 2008 Lake
Orange
West
Fork Reservoir (as of
6/13/2008 [last available update])
OWASA
Reservoirs
National Weather Service/NOAA
Regional Precipitation data (through
6/2/2008) (inches above [+] or below [-]
normal) RDU
Piedmont-Triad
-1.46"
since June 1, 2008
-1.82" since June 1, 2008
-2.58"
since January 1, 2008
-4.73" since January 1, 2008
Miscellaneous notesThe NC Drought Management
Advisory Council drought map, last updated June 19, 2008, indicates that
all of Orange County lies within the area characterized as experiencing
"severe drought" (the third severity level out of five in their rating
system). |
