Orange County Board of Commissioners

Meeting Agenda
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Regular Meeting
Tuesday, September 2, 2008
7:30 p.m. 
F. Gordon Battle Courtroom 
106 E. Margaret Ln., Hillsborough, NC

Note: Background Material on all abstracts available in the Clerk’s Office

COMPLIANCE WITH THE “AMERICANS WITH DISABILITIES ACT” - Interpreter services and/or special sound equipment are available with prior notice.  If you need this assistance, call the County Clerk’s office at 732-8181, ext. 2130.  If you are disabled and need assistance, contact the ADA Coordinator at extension 2300 or TDD# 644-3045.  

BACKGROUND INFORMATION ON AGENDA ITEMS - is available in the Clerk’s office and complete copies of agenda material are located at the Orange County Library in Hillsborough and the Chapel Hill Library in Chapel Hill.  

1.  Additions or Changes to the Agenda


The Board of Commissioners pledges to the citizens of Orange County its respect. The Board asks its citizens to conduct themselves in a respectful, courteous manner, both with the Board and with fellow citizens.  At any time should any member of the Board or any citizen fail to observe this public charge, the Chair will ask the offending person to leave the meeting until that individual regains personal control. Should decorum fail to be restored, the Chair will recess the meeting until such time that a genuine commitment to this public charge is observed.  All electronic devices such as cell phones, pagers, and computers should please be turned off or set to silent/vibrate.

2.  Public Comments

(We would appreciate you signing the pad ahead of time so that you are not overlooked.)

a.         Matters not on the Printed Agenda

b.         Matters on the Printed Agenda

(These matters will be considered when the Board addresses that item on the agenda below.)

3.  Proclamations/ Resolutions/ Special Presentations

a.      NCACC 2007-08 Ralph W. Ketner Employee Productivity Award for Inspect Plus Software – On Site Field Inspections

The Board will consider recognizing the Planning and Inspections Department and specifically Permit Systems Analyst Dan Bruce as a recipient of the North Carolina Association of County commissioners 2007-08 Ralph W. Ketner Employee Productivity Award. 

b.      Proclamation for Library Grant Award – Big Read

The Board will consider approving a proclamation designating October 2008 as Big Read month and to promote a community-wide literacy program featuring The Grapes of Wrath by John Steinbeck and authorize the Chair to sign. 

c.       Special Transit Advisory Commission Final Report – Regional Transit Vision Plan (RTVP)

The Board will consider receiving a presentation on the Regional Transit Vision Plan: Recommendations for North Carolina’s Research Triangle Region. 

4.  Consent Agenda

a.      Minutes

b.      Appointments

1)         SportsPlex Community Advisory Committee – Reappointments

The Board will consider making reappointments to the Sportsplex Community Advisory committee. 

c.       Property Tax Release

The Board will consider adoption of a resolution to release property value related to one (1) request for property tax release in accordance with N.C. General Statute 105-381. 

d.      Application for Property Tax Exemption/Exclusion

The Board will consider a resolution for one (1) untimely application for exemption/exclusion from ad valorem taxation for the 2008 tax year. 

e.      Adoption of Schedule of Values for 2009 Revaluation

The Board will consider adoption of the schedule of values, standards, and rules to be used in appraising real property in Orange County effective January 1, 2009 and direct the Assessor to observe all statutory requirements related to public notice about the schedule of values. 

f.        Housing Rehabilitation Contract Award

The Board will consider awarding a housing rehabilitation contract for the Orange County HOME Program Housing Rehabilitation Program to Wheeler Contracting in the amount of $46,683. 

g.      Housing Rehabilitation Program – N.C. Housing Finance Agency

The Board will consider adopting Assistance, Procurement, and Disbursement Policies for the 2008 Single Family Housing Rehabilitation Program funded by the N.C. Housing Finance Agency. 

h.      Contract for Custodial Services at New Emergency Services Center on Meadowlands Drive

The Board will consider approving a contract with OE Enterprises for custodial services at the new Emergency Services Center on Meadowlands Drive, subject to final review by staff and the County Attorney, and authorize the Manager to sign. 

i.        Bid Award: Compact Wheel Loader for Solid Waste

The Board will consider awarding a bid to Gegory Poole of Raleigh, NC, for a total cost not to exceed $80,000, for the purchase of a Compact Wheel Loader for the Recycling Division of the Department of Solid Waste Management, and authorize the Purchasing Director to execute the necessary paperwork, subject to final review by staff and the County Attorney. 

5.  Public Hearings

a.      Buckhorn Village PD/SUP (Rezoning/Special Use Permit) Receipt of Zoning Items

The Board will consider receiving comments and recommendations by the Zoning Officer and the Planning Board concerning the review of the Buckhorn Village Planned Development rezoning and Class A Special Use A Permit application(s) proposing the development of a parcel of property within the Buckhorn Road/I-85 Economic Development District. 

6.  Regular Agenda

a.      Chapel Hill Carrboro City Schools’ Request to Use Northside Site for Elementary #11

The Board will consider allowing the Northside Human Services Center property for use as the site for Chapel Hill-Carrboro City Schools’ Elementary #11; and request the Board of Education, as well as School and County staff, continue to work with the current occupants in their relocation efforts. 

b.      Fairview Park, Phase 1 – Status and Options

The Board will receive a status report on the Fairview Park Phase 1 project, consider whether to re-apply for a PARTF grant, and provide direction on a potential condition of approval from the Town of Hillsborough Board of Adjustment. 

c.       Petition for Funding Assistance from Botanical Garden Foundation

The Board will consider responding to a petition from the Botanical Garden Foundation for funding assistance from the County’s Lands Legacy Program toward the purchase of property to expand th Foundation’s Stillhouse Bottom Nature Preserve. 

d.      Cabe Crossing (formerly Bramco Partners) Subdivision – Preliminary Plat

The Board will consider taking action on the Cabe Crossing Subdivision Preliminary Plat

e.      Initial Review of Proposed Chatham/Orange Task Forces

The Board will consider reviewing potential processes, including proposed charge and composition, to establish three new Chatham/Orange Task Forces and, following any revisions, authorize staff to forward the task force proposals to the other jurisdictions for approval and respective appointments. 

7.  Reports

a.      Solid Waste Process Technology Assessment

The Board will consider receiving an assessment of solid waste processing technologies as alternatives to landfilling as a primary means of waste disposal. 

8.  Board Comments (Three Minute Limit Per Commissioner)

9.  County Manager’s Report

10.  Appointments

a.      Adult Care Home Community Advisory Committee – New Appointment

The Board will consider making a new appointment to the Adult Care Home Community Advisory Committee. 

b.      Advisory Board on Aging – New Appointments

The Board will consider making new appointments to the Advisory Board on Aging. 

c.       Commission for Women – New Appointments

The Board will consider making new appointments to the Commission for Women. 

d.      Hyconeechee Regional Library – New Appointment

The Board will consider making a new appointment to the Hyconeechee Regional Library. 

e.      Joint Orange Chatham Community Action (JOCCA) – New Appointment

The Board will consider making one appointment to Joint Orange Chatham Community Action. 

f.        Nursing Home Community Advisory Committee – New Appointment

The Board will consider making one new appointment to the Nursing Home community Advisory Committee. 

11.  Information Items

        Movable Bleachers for West Ten Follow-up

12.  Closed Session

Pursuant to G.S. 143-318.11(a)(3) “to consult with an attorney retained by the Board in order to preserve the attorney-client privilege between the attorney and the Board, concerning the case of Housing Discrimination Complaint:  DHUD Case Name:  Campbell, Robert, Minister vs. Orange County, et al.; DHUD Case Number: 05-08-0589-8.”

13.  Adjournment


Orange County water supply reservoir water levels

Available information as of 4:00 PM, Tuesday, August 28, 2008

Lake Orange 

  • Water level is 23.5” below full.  The water level has risen over 12” as a result of the rainfall over the last two days and is expected to continue rising, though not nearly as significantly.  Releases from Lake Orange have been curtailed significantly.  Stage II Eno Capacity Use restrictions have been rescinded, effective at 12:01 PM, August 28th .
  • Water storage capacity is at 80.3% (380 million gallons)
  • Approximately 123 days of water supply remaining (at Capacity Use specified release rate).    
  • The Hillsborough gage indicates that the latest Eno River flows are at approximately 77 cfs (approximately 50 mgd  This flow represents a level that is 700% of  the historical median flow levels (10 cfs- 6.5 mgd) for this time of year.
  • Orange Alamance continues to operate its water plant with average withdrawals of 300,000 gallons per day, each Tuesday, Wednesday and Thursday.

West Fork Reservoir  (as of 8/21/2008 [last available update])

  • Water level is 17” below spilling
  • Water storage capacity remaining is 94.9%  
  • Approximately 301 days of water supply remaining (assuming Town’s current release rate (2.0 cfs, 1. 29 mgd). 
  • The Town has been releasing 1.0 cfs or 0.65 mgd above its minimum required instream flow release of 1.0 cfs (0.65 mgd) for August.
  • The Town of Hillsborough Town Board currently has no water use restrictions on its customers in effect. 

OWASA Reservoirs

  • Water level at Cane Creek Reservoir is 5’-1” below full
  • Water level at University Lake is full and spilling
  • Total remaining water storage capacity is approximately 79.1 %
  • Approximately 307 days of water supply remain (at the current 30-day average daily demand [9.2 million gallons per day])
  • OWASA’s year-round water conservation requirements are in effect during the current water supply advisory.


National Weather Service/NOAA Regional Precipitation data (through 8/11/2008)

(inches above [+] or below [-] normal)


RDU                                                      Piedmont-Triad 

+1.49” since August 1, 2008              +3.21” since August 1, 2008

+2.70” since January 1, 2008             -3.23” since January 1, 2008


Miscellaneous notes

The NC Drought Management Advisory Council drought map, last updated August 26, 2008, indicates that all of Orange County lies within the area characterized as experiencing “severe drought” (the middle severity level of their five point rating system).