Orange County Board of Commissioners
Click on the links below to view agenda items in Adobe® .pdf format
December 11, 2008
Note: Background Material on all abstracts available in the Clerk’s Office
COMPLIANCE WITH THE “AMERICANS
WITH DISABILITIES ACT” - Interpreter services and/or
special sound equipment are available with prior notice. If you need this assistance, call
the County Clerk’s office at 732-8181, ext. 2130. If you are disabled and need
assistance, contact the ADA Coordinator at extension 2300 or TDD#
BACKGROUND INFORMATION ON AGENDA
ITEMS - is
available in the Clerk’s office and complete copies of agenda material are
located at the Orange County Library in Hillsborough and the Chapel Hill
Library in Chapel Hill.
If any items scheduled for the Reconvened Meeting are not addressed due to time constraints, they will be discussed during the Board of County Commissioners’ Regular Meeting beginning at 7:30 p.m.
1. Additions or Changes to the Agenda
The Board of Commissioners pledges to the citizens of Orange County its respect. The Board asks its citizens to conduct themselves in a respectful, courteous manner, both with the Board and with fellow citizens. At any time should any member of the Board or any citizen fail to observe this public charge, the Chair will ask the offending person to leave the meeting until that individual regains personal control. Should decorum fail to be restored, the Chair will recess the meeting until such time that a genuine commitment to this public charge is observed. All electronic devices such as cell phones, pagers, and computers should please be turned off or set to silent/vibrate.
2. Public Comments
(We would appreciate you signing the pad ahead of time so that you are not overlooked.)
(These matters will be considered when the Board addresses that item on the agenda below.)
(NOTE: Any Public Comments for Matters NOT on the Printed agenda can be made during the Board’s 7:30 p.m. Regular Meeting.)
3. Proclamations/ Resolutions/ Special Presentations
a. UNC/Orange County Landfill Gas Recovery Agreement INFORMATION PRESENTED
The Board will receive, review and comment on a presentation on the proposed agreement for the joint UNC/Orange County Landfill Gas Recovery Project.
4. Consent Agenda
a. Minutes APPROVED
The Board will consider correcting and/or approving the minutes from November 18, 2008 as submitted by the Clerk to the Board.
b. Appointments – None
c. Motor Vehicle Property Tax Release/Refunds APPROVED
The Board will consider adopting a refund resolution related to 40 requests for motor vehicle property tax releases or refunds in accordance with North Carolina General Statutes.
d. Property Tax Releases APPROVED
The Board will consider adoption of a resolution to release property values related to three (3) requests for property tax release, in accordance with N.C. General Statute 105-381.
e. Property Tax Refund APPROVED
The Board will consider adoption of a refund resolution related to one (1) request fro property tax refund in accordance with N.C. General Statute 105-381.
The Board will consider three (3) untimely applications for exemption/exclusion from ad valorem taxation for the 2008 tax year.
g. Amendment of Audit Contract APPROVED
The Board will consider amending the contract with McGladrey and Pullen extending the date for completion of the county audit and compensating for additional services to be performed and authorizing the Chair to sign.
h. Capital Project Funding DEFERRED
The Board will consider approving a plan addressing additional funding needs related to the School and County Capital Project Funds by appropriating fund balance of $3.5 million in FY 08-09 and $2.4 million in FY 2009-10.
The Board will consider approval of November 14, 2008 membership and capacity numbers for both school dist5icts (Orange County and Chapel Hill-Carrboro City Schools) which will be used in developing 10-year student membership projections and the 2009 SAPFO Technical Advisory Committee Report.
The Board will consider a resolution authorizing Orange County to grant a conservation easement to the Triangle Land Conservancy for the future Northeast District Park (former Kirby property) and authorize the Chair and Clerk to sign, subject to final review by staff and the County Attorney.
The Board will consider approving applications to the North Carolina Department of Public Instruction to release funds from Orange County’s Public School Building Capital Fund and NC Education Lottery account and authorize the Chair to sign.
The Board will consider approving, in accordance with Section 147 of the Internal Revenue Code of 1986, requests from Cedar Grove, Caldwell (Little River) and Orange Rural Volunteer Fire Departments to enter into financing arrangements to purchase fire trucks and authorize the Chair to sign.
m. Fiscal Year 2008-09 Budget Amendment #4 APPROVED
The Board will consider approving budget and grant project ordinance amendments for fiscal year 2008-09.
The Board will consider approving an agreement to provide yearly services and maintenance for the Motorola 911 radio equipment for the 911 center and authorize the Chair to sign.
The Board will consider approving a performance agreement for FY 2008-2009, between the Town of Chapel Hill and the Visitors Bureau and authorize the Manager to sign.
The Board will consider renewing a contract with OE Enterprises, Inc. for courier and mail processing services effective December 1, 2008 through November 30, 2011 and authorize the Chair to sign.
The Board will consider approving an agreement with Corley Redfoot Zack architects fro the upfit of space leased by the County at the Hillsborough Commons Shopping Center for use as office space by the Department of Social Services and authorize the Chair to sign, contingent upon Attorney review.
The Board will consider approval of Amendment #1 to a contract with Resolute Building Company for Phase I upfit of the space leased for the Department of Social Services at Hillsborough Commons, subject to final review and approval of the County Attorney; and authorize the Chair to sign.
The Board will consider approval of a Deed of Easement and utility dedication for the sewer line constructed to serve the Homestead Community Center, subject to final review by the County Attorney; and authorize the Chair to sign.
The Board will consider approval of a professional services contract amendment for Coulter Jewell Thames Engineers for the Northern Park Septic Project contingent upon County Attorney Review; and authorize the Manager to sign.
The Board will consider approving a change order not-to-exceed $180,000 for replacement of the roof over the ice rink and needed repairs in the central common area and the area over the pools at the Triangle Sportsplex; and authorize the Manager to execute the change order. .
The Board will consider granting an easement and water line dedication to the Orange Cater and Sewer Authority (OWASA) for water and sewer utilities constructed to serve the Animal Services Facility and to approve an easement for future construction of a water line to serve residents south of the County’s facility along Genestu Drive, contingent upon County Attorney review; and authorize the Chair to sign.
5. Public Hearings
6. Regular Agenda
The Board will consider a second reading of an amendment to the Orange County Personnel Ordinance Article IX, section 4d(1) providing for a third party presence at pre-disciplinary conferences prior to demotion, suspension or termination of an employee and a staff request that the Board not amend Article IX, Section 4d(1) or at best consider one of the proposed alternatives to the language approved in the first reading.
The Board will consider reviewing potential processes, including proposed charge and composition, to establish one new Chatham/Orange Joint Planning Task Force with internal workgroups and, following any revisions, authorize staff to forward the task force proposal to the other jurisdictions for approval and respective appointments.