Orange County Board of Commissioners

Meeting Agenda
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Regular Meeting
Tuesday, April 7, 2009
7:00 p.m. 
Central Orange Senior Center (Adjoining Triangle Sportsplex)
103 Meadowlands Dr., Hillsborough, NC

Note: Background Material on all abstracts available in the Clerk’s Office

COMPLIANCE WITH THE “AMERICANS WITH DISABILITIES ACT” - Interpreter services and/or special sound equipment are available with prior notice.  If you need this assistance, call the County Clerk’s office at 732-8181, ext. 2130.  If you are disabled and need assistance, contact the ADA Coordinator at extension 2300 or TDD# 644-3045.  

BACKGROUND INFORMATION ON AGENDA ITEMS - is available in the Clerk’s office and complete copies of agenda material are located at the Orange County Library in Hillsborough and the Chapel Hill Library in Chapel Hill.  

1.  Additions or Changes to the Agenda


The Board of Commissioners pledges to the citizens of Orange County its respect. The Board asks its citizens to conduct themselves in a respectful, courteous manner, both with the Board and with fellow citizens.  At any time should any member of the Board or any citizen fail to observe this public charge, the Chair will ask the offending person to leave the meeting until that individual regains personal control. Should decorum fail to be restored, the Chair will recess the meeting until such time that a genuine commitment to this public charge is observed.  All electronic devices such as cell phones, pagers, and computers should please be turned off or set to silent/vibrate.

2.  Public Comments

(We would appreciate you signing the pad ahead of time so that you are not overlooked.)

a.         Matters not on the Printed Agenda

b.         Matters on the Printed Agenda

(These matters will be considered when the Board addresses that item on the agenda below.)

3.  Proclamations/ Resolutions/ Special Presentations

a.      Orange County Schools Presentation – C.W. Stanford Middle School Eco-Classroom Project  PRESENTED

The Board will receive a presentation from Orange County Schools (OCS) Superintendent Patrick Rhodes, OCS Board member Debbie Piscitelli, Principal Anne Purcell and Teacher Eric McDuffie regarding the C.W. Stanford Middle School Eco-Classroom Project. 

b.      Appointment and Terms of Appointment of John Roberts as Orange County Attorney APPROVED

The Board will consider appointing John Roberts to the position of Orange County Attorney effective April 23, 2009 and to confirm the terms of the appointment. 

c.       Distinguished Budget Presentation Award PRESENTED

The Board will recognize the staff of the Orange County Budget Office for earning the Government Finance Officers’ Association Distinguished Budget Presentation Award for the 2008-2009 fiscal year budget document. 

4.  Consent Agenda

a.      Minutes APPROVED

The Board will consider correcting and/or approving the minutes from the February 12, 17 and 19, 2009 meetings as submitted by the Clerk to the Board. 

b.      Appointments

(1)   Adult Care Home Community Advisory Committee – Reappointments APPROVED

The Board will consider making reappointments to the Adult Care Home Community Advisory Committee. 

(2)   Sportsplex Community Advisory Committee – Reappointment APPROVED

The Board will consider making a reappointment to the Sportsplex Community Advisory Committee. 

c.       Resolution Prescribing County Appointments to the OPC Area Authority Board APPROVED

The Board will consider approving a proposed resolution that prescribes the manner in which the members of the Area Authority Board of the Orange-Person-Chatham Mental Health, Developmental Disabilities and Substance Abuse Authority shall be appointed. 

d.      Public Safety Telecommunications Week APPROVED

The Board will consider proclaiming the week of April 12 through 18, 2009 as Public Safety Telecommunications Week in Orange County and authorize the Chair to sign. 

e.      Naming of Cedar Grove Park  APPROVED

The Board will consider a resolution to officially name the soon-to-open Northern Park (working title) on NC 86 North as Cedar Grove Park and authorize the Chair to sign. 

f.        Orange County Speedway 2009 EMS Coverage Contract APPROVED

The Board will consider approving a contract with Orange County Speedway Management for the provision of Emergency Medical coverage at public events and authorize the Chair to sign. 

g.      Authorization to Sell Certain Surplus Property by Private Sale APPROVED

The Board will consider declaring an Andela Products Glass Crusher model GP-05 purchased in November of 2004 surplus; and adopt a resolution authorizing the Director of Purchasing and Central Services to sell the Glass Crusher via private sale to Wilkes County, North Carolina for a sum of $5,000 and authorize the Clerk to publish a notice summarizing the Resolution pursuant to G.S. 160A-267. 

h.      Authorization of Time-Limited Staff at Social Services APPROVED

The Board will consider establishing two time-limited income maintenance positions utilizing stimulus funds to assist with the increased workload in Food and Nutrition Services and to consider extending time-limited positions employed through the Work First Demonstration Grant dependent on receiving funds to support these positions. 

i.        Impact Fee Reimbursement – Orange Community Housing and Land Trust APPROVED

The Board will consider approving an impact fee reimbursement request from Orange Community Housing and Land Trust in the amount of $4,407 for a recently built home in Carrboro. 

j.        Development Agreement Amendment – OCHLT/EmPOWERment APPROVED

The Board will consider approval of an amendment to the Development Agreement between Orange County and Orange Community Housing and Land Trust and EmPOWERment, Inc. dated October 25, 2004 for homes built in the Northside neighborhood in the Town of Chapel Hill and authorize the Manager to execute the amendment upon approval of the County Attorney. 

k.      Development Agreement Amendment – Habitat for Humanity, Inc. APPROVED

The Board will consider approval of an amendment to the Develoopment Agreement between Orange County and Habitat for Humanity of Orange County, NC, Inc. dated February 24, 2003 to revise the completion date from December 31, 2010 to December 31, 2015 for the acquisition and development of property on Sunrise Road in Chapel Hill and authorize the Manager to execute the amendment upon approval of the County Attorney. 

l.        Bid Award: Data and Telephone Wiring Project, Orange County Office Building APPROVED

The Board will consider awarding a bid to Integrated Communication Services of Raleigh, NC at a not to exceed cost of $80,440 to furnish and install data and telephone connectivity wiring at the new Office Building; and authorize the Purchasing Director to execute the necessary paperwork. 

5.  Public Hearings

a.      Orange County’s Proposed 2009 Legislative Agenda APPROVED with CHANGES

The Board will hold a public hearing on Orange County’s potential legislative items for the 2009 North Carolina General Assembly Session; Review and discuss potential items for inclusion and consider three to five specific items to highlight for priority. 

6.  Regular Agenda

a.      Twin Creeks (Moniese Nomp) Linear Park/Greenway Trail APPROVED

The Board will consider three actions toward the construction of a linear park/greenway trail at the future Twin Creeks (Moniese Nomp) Park and education Campus site and authorize the County Attorney and staff to begin working with colleagues from the Town of Carrboro to develop a draft agreement. 

b.      County Campus 1.) Purchase and Sale Contract Amendment and 2.) Long-Term Lease of 200 Spaces on Parking Deck  APPROVED

The Board will consider approval of Omnibus Contract Amendments to the Purchase and Sale Agreements for the office building and the library and the Construction Manager at Risk Agreement which will incorporate all previous amendments and necessary reconciliation activities to align with closing documents for the anticipated closing of the transaction later this year; and to consider approving a 40-year lease agreement for 200 spaces on the parking deck associated with the Campus project and authorize the Chair to sign subject to final County Attorney review and approval. 

c.       Divestiture of County Properties APPROVED with CHANGES

The Board will consider which County-owned properties shall be subject to divestiture and direct staff regarding the procedure. 

7.  Reports

8.  Board Comments (Three  Minute Time Limit Per Commissioner)

9.  County Manager’s Report

10.  Appointments

a.      Economic Development Commission – New Appointment APPROVED

The Board will consider making new appointments to he Economic Development Commission.

b.      Orange County Board of Adjustment – New Appointment APPROVED

The Board will consider making new appointments to the Orange County Board of Adjustment. 

c.      Recreation and Parks Advisory Council – New Appointments APPROVED

The Board will consider making new appointments to the Recreation and Parks Advisory Council. 

11.  Information Items

        Memo Regarding Citizen Complaints – Hunters “Dogging Deer”

        Fire Rescue Study Update

        Update on the NC Room/Heritage Center

12.  Closed Session

“Pursuant to G.S. 143-318.11(a)(3) "to consult with an attorney retained by the Board in order to preserve the attorney-client privilege between the attorney and the Board.”

13.  Adjournment



Orange County water supply reservoir water levels

Available information as of 11:00 AM, Thursday, April 2, 2009

Lake Orange 

  • Water level is full and spilling
  • Water storage capacity is at 100% (475 million gallons)
  • Approximately 141 days of water supply remaining (at Capacity Use specified release rate).   
  • The Hillsborough gage indicates that current Eno River flows are at approximately 65 cfs (42  mgd).  This flow represents a level that is approximately at the historical median flow level (60 cfs) for this day of the year.
  • Orange Alamance continues the operation of its water plant five days a week (Monday-Friday) with average withdrawals of 300,000 gallons per day.

West Fork Reservoir  (as reported 2/27/2009)

  • Water level is full and  spilling
  • Water storage capacity remaining is 100 %  
  • Approximately 366 days of water supply remaining (assuming Town’s current 30 day average water consumption rate (1.124 mgd). 

OWASA Reservoirs

  • Water level at Cane Creek Reservoir is full.
  • Water level at University Lake is full.
  • Total remaining water storage capacity is approximately 100 %
  • Approximately 473 days of water supply remain with no additional rainfall (at the current 30-day average daily demand [7.54 million gallons per day])
  • OWASA’s year-round water conservation requirements are in effect


National Weather Service/NOAA Regional Precipitation data (through 3/2/2009)

(inches above [+] or below [-] normal)

RDU                                                      Piedmont-Triad 

+ 2.70” since March 1, 2009                   + 0.70” since March 1, 2009

-0.61” since January 1, 2009                   -1.78” since January 1, 2009

Miscellaneous notes

The NC Drought Management Advisory Council drought map, last updated March 31, 2009,  indicates that all of Orange (and all surrounding counties) County lies within the area of the state characterized as experiencing no dry weather or drought conditions.