Orange County Board of Commissioners
Click on the links below to view agenda items in Adobe® .pdf format
Note: Background Material on all abstracts available in the Clerk’s Office
COMPLIANCE WITH THE “AMERICANS
WITH DISABILITIES ACT” - Interpreter services and/or
special sound equipment are available with prior notice. If you need this assistance, call
the County Clerk’s office at 732-8181, ext. 2130. If you are disabled and need
assistance, contact the ADA Coordinator at extension 2300 or TDD#
BACKGROUND INFORMATION ON AGENDA
ITEMS - is
available in the Clerk’s office and complete copies of agenda material are
located at the Orange County Library in Hillsborough and the Chapel Hill
Library in Chapel Hill.
1. Additions or Changes to the Agenda
The Board of Commissioners pledges to the citizens of Orange County its respect. The Board asks its citizens to conduct themselves in a respectful, courteous manner, both with the Board and with fellow citizens. At any time should any member of the Board or any citizen fail to observe this public charge, the Chair will ask the offending person to leave the meeting until that individual regains personal control. Should decorum fail to be restored, the Chair will recess the meeting until such time that a genuine commitment to this public charge is observed. All electronic devices such as cell phones, pagers, and computers should please be turned off or set to silent/vibrate.
2. Public Comments
(We would appreciate you signing the pad ahead of time so that you are not overlooked.)
a. Matters not on the Printed Agenda
b. Matters on the Printed Agenda
(These matters will be considered when the Board addresses that item on the agenda below.)
3. Proclamations/ Resolutions/ Special Presentations
4. Consent Agenda
a. Minutes APPROVED with CHANGES
The Board will consider correcting and/or approving the minutes from the Quarterly Public Hearing on February 23, 2009 as submitted by the Clerk to the Board.
(1) Arts Commission – Reappointments APPROVED
The Board will consider making reappointments to the Arts Commission.
(2) Transportation Services Board – Reappointments APPROVED
The Board will consider making reappointments to the Transportation Services Board.
c. Motor Vehicle Property Tax Release/Refunds APPROVED
The Board will consider adoption of a refund resolution related to 67 requests for motor vehicle property tax releases or refunds in accordance with North Carolina General Statutes.
d. Property Tax Refunds APPROVED
The Board will consider adoption of a refund resolution related to three requests for property tax refunds in accordance with N.C. General Statute 105-381.
e. Property Tax Releases APPROVED
The Board will consider adoption of a resolution to release property values related to thirteen requests for property tax release in accordance the N.C. General Statute 105-381.
The Board will consider nine untimely applications for exemption/exclusion from ad valorem taxation for the 2008 tax year.
g. Fair Housing Month APPROVED
The Board will consider a proclamation recognizing Fair Housing Month and authorize the Chair to sign.
h. Drug Court Month APPROVED
The Board will consider a proclamation declaring May 2009 as “Drug Court Month” and authorize the Chair to sign.
i. 2009 Audit Contract APPROVED
The Board will consider approving the contract with McGladrey and Pullen to perform the annual County audit for the fiscal year ending June 30, 2009 and authorize the Chair to sign.
The Board will consider awarding the contract with Cherry Bekeart & Holland for preparation of the Schedule of State and Federal Financial Assistance for the fiscal year ending June 30, 2009 and authorize the Manager to sign.
The Board will consider approval of an agreement between Orange County and Figure 8 Films for the production of a program entitled “Pick of the Litter,” that would involve puppies placed from Orange County Animal Services and authorize the Chair to sign subject to final review by staff and the County Attorney.
The Board will consider an amendment to the conservation easement that was approved previously by the Board for the future Northeast District Park (former Kirby property), subject to final review by staff and the County Attorney.
m. Fiscal Year 2008-09 Budget Amendment # 7 APPROVED
The Board will consider approving budget, grant, and capital project ordinance amendments for FY 2008-09.
The Board will consider adopting an Identity Theft Prevention Program Policy to comply with the federal Fair and Accurate Credit Transactions Act of 2003 (“FACTA”) Red Flags Rules.
The Board will consider purchasing Smartcard and camera security systems for the new office building and Library from ProNet Systems, Inc., Raleigh, NC in the amount of $73,896.81 and authorize the Director of Purchasing to execute the paperwork.
The Board will consider awarding a bid to Paddock Construction Co., Inc. of Rock Hill, South Carolina in the amount of $108,151 to re-plaster and install new drains in the pools at the Triangle Sportsplex and authorize the Purchasing Director to execute the paperwork..
The Board will consider the legal advertisement for items to be presented at the joint Board of County Commissioners/Planning Board Quarterly Public Hearing scheduled for May 18, 2009.
The Board will consider approving a contract amendment in the amount of $2,781,457 with Resolute Building Company, the Construction Manager at Risk for the upfit of space leased at Hillsborough commons as offices for the Department of Social Services and authorize the Chair to sign subject to final review and approval by the County Attorney.
The Board will consider releasing Orange County’s $33,558 unused portion of 2006 – 2012 CMAQ funds from the Triangle Area Rural Planning Organization for use by Chatham County.
5. Public Hearings
The Board will receive the Planning Board recommendation and consider approval of proposed amendments to Article 2 of the Zoning Ordinance to clarify the language and clearly articulate the procedures for amendments to the adopted Comprehensive Plan.
The Board will consider recommendations from the Planning Board on proposed amendments to Orange County Flood Damage Prevention Ordinance, Subdivision Regulations, Zoning Ordinance and Zoning Atlas.
6. Regular Agenda
a. Transfer Station Site Search Follow-up Report REPORT RECEIVED
The Board will receive follow up information on the solid waste transfer station site search and associated parallel track process as directed by the Board of County Commissioners on January 22, 2009 and provide feedback and directions for the next steps.
Associated Materials -
Olver website with documents including color maps and photographs referenced below.
Attachments listed under Separate Cover (subdivided due to size)
Attachment B (6M)
Attachments C - F (4M)
8. Board Comment (Three Minute Time Limit Per Commissioner)
9. County Manager’s Report
a. Arts Commission – New Appointments APPROVED
The Board will consider making new appointments to the Arts Commission.
b. Hyconeechee Regional Library – New Appointment APPROVED
The Board will consider making a new appointment to the Hyconeechee Regional Library.
The Board will consider making new appointments to the Orange Unified Transportation Board.
d. Transportation Services Board – New Appointment APPROVED
The Board will consider making a new appointment to the Transportation Services Board.
11. Information Items
12. Closed Session HELD
Orange County water supply reservoir water levels
Available information as of 1:00 PM, Thursday, April 16, 2009
West Fork Reservoir (as reported 2/27/2009)
National Weather Service/NOAA Regional Precipitation data (through 4/15/2009)
(inches above [+] or below [-] normal)
-0.08” since April 1, 2009 + 0.70” since April 1, 2009
-0.59” since January 1, 2009 -1.04” since January 1, 2009
The NC Drought Management Advisory Council drought map, last updated April 14, 2009, indicates that all of Orange (and all surrounding counties) County lies within the area of the state characterized as experiencing no abnormally dry weather or drought conditions.