Orange County Board of Commissioners

Meeting Agenda
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Regular Meeting
Tuesday, May 5, 2009
7:00 p.m. 
Central Orange Senior Center
103 Meadowlands Dr., Hillsborough, NC
    

Note: Background Material on all abstracts available in the Clerk’s Office

COMPLIANCE WITH THE “AMERICANS WITH DISABILITIES ACT” - Interpreter services and/or special sound equipment are available with prior notice.  If you need this assistance, call the County Clerk’s office at 732-8181, ext. 2130.  If you are disabled and need assistance, contact the ADA Coordinator at extension 2300 or TDD# 644-3045.  

BACKGROUND INFORMATION ON AGENDA ITEMS - is available in the Clerk’s office and complete copies of agenda material are located at the Orange County Library in Hillsborough and the Chapel Hill Library in Chapel Hill.  

1.  Additions or Changes to the Agenda

PUBLIC CHARGE

The Board of Commissioners pledges to the citizens of Orange County its respect. The Board asks its citizens to conduct themselves in a respectful, courteous manner, both with the Board and with fellow citizens.  At any time should any member of the Board or any citizen fail to observe this public charge, the Chair will ask the offending person to leave the meeting until that individual regains personal control. Should decorum fail to be restored, the Chair will recess the meeting until such time that a genuine commitment to this public charge is observed.  All electronic devices such as cell phones, pagers, and computers should please be turned off or set to silent/vibrate.

2.  Public Comments

(We would appreciate you signing the pad ahead of time so that you are not overlooked.)

a.         Matters not on the Printed Agenda

b.         Matters on the Printed Agenda

(These matters will be considered when the Board addresses that item on the agenda below.)

3.  Proclamations/ Resolutions/ Special Presentations

a.         Award to Orange County for Best Community Paper Recycling Program PRESENTATION RECEIVED

The Board will consider accepting the 2009 award given to Orange County by the American Forest and Paper Association (AF&PA) for best community paper recycling program, along with a check for $2,000. 

b.         Presentation by EDC Chair Anita Badrock on the Economic Development Commission’s White Paper on Developing a Solar Cluster in Orange County PRESENTATION RECEIVED

The Board will receive information on the development of a solar cluster in Orange County in preparation for moving ahead with investigating the need for incentives and appropriate infrastructure build out in the Mebane (Buckhorn Village) economic development district.

4.  Consent Agenda

a.      Minutes APPROVED

The Board will consider correcting and/or approving the minutes from March 3, 30, April 13, 14 and 16, 2009 as submitted by the Clerk to the Board. 

b.      Appointments – None

c.       Reappointment of Tax Assessor  APPROVED with CHANGES

The Board will consider reappointing John Smith, Jr. as Orange County Tax Assessor for a four-year term effective July 1, 2009. 

d.      Reappointment of Tax Collector APPROVED

The Board will consider reappointing Jo Roberson as Orange County Tax Collector for a four-year term effective July 1, 2009. 

e.      National Historic Preservation Month APPROVED

The Board will consider proclaiming May as National Historic Preservation Month.

f.        Proclamation Recognizing Children’s Mental Health Awareness Day APPROVED

The Board will consider approving a proclamation recognizing May 7, 2009 as Children’s Mental Health Awareness Day in Orange County and authorize the Chair to sign. 

g.      National Travel and Tourism Week  APPROVED

The Board will consider a proclamation recognizing the week of May 9 through 17, 2009 as National Travel and Tourism Week in Orange County and authorize the Chair to sign. 

h.      Older Americans Month Proclamation APPROVED

The Board will consider designating the month of May as Older Americans Month as a time to honor older citizens for their contributions to society and to Orange County and authorize the Chair to sign the proclamation. 

i.        Lease Approval: Efland Rescue Building APPROVED

The Board will consider approving a $1 per term lease for the Efland Rescue Building, Efland, NC for use by the Emergency Services Department from May 6, 2009 through May 5, 2019 and authorize the Chair to sign. 

j.        Child Support Attorney Contract APPROVED

The Board will consider a contract with Coleman, Gledhill, Hargrave and Peek to provide legal representation for Child Support Enforcement and authorize the Chair to sign. 

k.      Consolidated Housing Plan Annual Update/HOME Program APPROVED with REVISIONS

The Board will consider adopting housing resolutions and authorizing the Manager to implement the HOME Program as approved by the BOCC. 

l.        Adoption/Incorporation of OWASA’s Proposed Revisions to its Water Conservation Standards in the Section of Orange County’s Water Conservation Ordinance Affecting the OWASA Service Area APPROVED

The Board will consider a resolution effectively revising the portion of the County’s Water Conservation Ordinance that applies to OWASA utility customers. 

m.    Schools Adequate Public Facilities Ordinance – Approval and Certification of Annual 2009 Report APPROVED

The Board will consider approving the 2009 Schools Adequate Public Facilities Ordinance Technical Advisory Committee Report and certify portions of the Report as listed. 

n.      Census 2010 Complete Count Committee TABLED

The Board will consider approving the creation of a Complete Count Committee and approve a partnership resolution to promote the 2010 Census to ensure that every resident in the County is counted and authorize the Chair to sign. 

o.      Eno River Farmers’ Market License Agreement Approval and Appropriation to the Eno River Farmers’ Market, Inc. APPROVED

The Board will consider approving 1) a License Agreement between the County and the Eno River Farmers’ Market, Inc., a non-profit corporation; 2) the waiver of the annual license fee of one dollar per year for the initial three-year term; and 3) a one-time appropriation of $5,000 to the Eno River Farmers’ Market, Inc. for the initial cost of a Market Manager. 

p.      Approval of FY 2009-19 Recommended County Capital Investment Plan (CIP) APPROVED with CHANGES

The Board will consider approval of the FY 2009-19 County Capital Investment Plan (CIP). 

q.      Resolution Opposing House Bill 1252 and Senate Bill 1004 APPROVED

The Board will consider approval of a resolution opposing House Bill 1252 and Senate Bill 1004 and any other similar legislation authorize the Chair to sign the resolution, and direct the Clerk to the Board to   forward the signed resolution to Orange County’s legislative delegation and members of the House Public Utilities Committee of the North Carolina General Assembly. 

r.       Resolution Supporting the Orange County ABC Board’s Operation of ABC Stores and Opposing “Agency Stores” APPROVED

The Board will consider approval of a resolution requested by the Orange County ABC Board supporting the Orange County ABC Board’s operation of ABC stores and opposing “Agency Stores” and authorize the Chair to sign. 

s.       Professional Services Agreement for Hyconeechee Regional Library System Executive Director APPROVED

The Board will consider approving a proposed agreement between the Hyconeechee Regional Library System and Orange County to provide the professional services of the Orange County Library Services Director to the Hyconeechee Regional Library System and authorize the Chair to sign. 

t.        Amendment to Agreement for County Manager Search APPROVED

The Board will consider a proposed amendment to an Agreement between The Mercer Group, Inc. and Orange County to conduct an Executive Search for the County Manager position. 

5.  Public Hearings

a.      Public Hearing and Application for American Recovery and Reinvestment Act Transit Funds APPROVED with CHANGES

The Board will consider holding a required public hearing and approval submitting an application for American Recovery and Reinvestment Act funds for rural transit projects and authorize the Chair to sign. 

6.  Regular Agenda

a.      Orange County Library North Carolina Room (Local History Collection) APPROVED with CHANGES

The Board will consider receiving an Executive Report on the Local History Collection currently located in the North Carolina Room of the Whitted Library to illustrate the future placement of a core collection in the new library facility on West Margaret Lane, to begin a dialogue on how best to use money left to the Library from Miss Rebecca Wall to sustain a core collection, and to initiate the formal process for naming a meeting room in the new library for Miss Wall. 

b.      Reorganization of Asset Acquisition, Development and Management Functions APPROVED

The Board will consider approving the Manager’s recommendations for reorganization of County departments whose function encompasses the acquisition, management and care of County assets. 

7.  Reports

a.      Domestic Violence: A Background Report on Question of Need for a Shelter in Orange County RECEIVED REPORT DIRECTION GIVEN

The Board will consider receiving a background report on the incidence and alternatives to persons experiencing domestic violence in Orange County along with a proposal for helping to facilitate a community response. 

b.      Emergency Services Annual Report: Performance Update and Recommendations for Continuous Improvement RECEIVED REPORT

The Board will consider receiving a report of changes made within the Emergency Services Department to improve performance and enhance safety throughout Orange County along with projected costs to support and sustain continuous improvement. 

8.  Board Comments (Three  Minute Time Limit Per Commissioner)

9.  County Manager’s Report

10.  Appointments

11.  Information Items

        Update on 2035 Long Range Transportation Plan and Conformity Analysis and Determination Report

12.  Closed Session

13.  Adjournment

 

A summary of the Board’s actions from this meeting will be available on the County’s website the day after the meeting.

 

 

Orange County water supply reservoir water levels

Available information as of 10:00 AM, Thursday, April 30, 2009

Lake Orange 

  • Water level is full and spilling
  • Water storage capacity is at 100% (475 million gallons)
  • Approximately 141 days of water supply remaining (at Capacity Use specified release rate).   
  • The Hillsborough gage indicates that current Eno River flows are at approximately 12 cfs (.8 mgd).  This flow represents a level that is well below the historical median flow level (40 cfs) for this day of the year.
  • Orange Alamance continues the operation of its water plant five days a week (Monday-Friday) with average withdrawals of 300,000 gallons per day.

West Fork Reservoir  (as last reported 2/27/2009)

  • Water level is full and  spilling
  • Water storage capacity remaining is 100 %  
  • Approximately 366 days of water supply remaining (assuming Town’s current 30 day average water consumption rate (1.124 mgd). 

OWASA Reservoirs   (as last reported 04/29/2009)

  • Water level at Cane Creek Reservoir is full.
  • Water level at University Lake is full.
  • Total remaining water storage capacity is approximately 100 %
  • Approximately 457 days of water supply remain with no additional rainfall (at the current 30-day average daily demand [7.8 million gallons per day])
  • OWASA’s year-round water conservation requirements are in effect

National Weather Service/NOAA Regional Precipitation data (through 4/30/2009)

(inches above [+] or below [-] normal)

RDU                                                      Piedmont-Triad 

-1.01” since April 1, 2009                       -0.30” since April 1, 2009

-1.52” since January 1, 2009                   -2.04” since January 1, 2009

Miscellaneous notes

The NC Drought Management Advisory Council drought map, last updated April 21, 2009,  indicates that all of Orange (and all surrounding counties) County lies within the area of the state characterized as experiencing no abnormally dry weather or drought conditions.