Orange County Board of Commissioners

Meeting Agenda
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Regular Meeting
Tuesday, June 2, 2009
7:00 p.m. 
Central Orange Senior Center
103 Meadowlands Dr., Hillsborough, NC
    

Note: Background Material on all abstracts available in the Clerk’s Office

COMPLIANCE WITH THE “AMERICANS WITH DISABILITIES ACT” - Interpreter services and/or special sound equipment are available with prior notice.  If you need this assistance, call the County Clerk’s office at 732-8181, ext. 2130.  If you are disabled and need assistance, contact the ADA Coordinator at extension 2300 or TDD# 644-3045.  

BACKGROUND INFORMATION ON AGENDA ITEMS - is available in the Clerk’s office and complete copies of agenda material are located at the Orange County Library in Hillsborough and the Chapel Hill Library in Chapel Hill.  

1.  Additions or Changes to the Agenda

PUBLIC CHARGE

The Board of Commissioners pledges to the citizens of Orange County its respect. The Board asks its citizens to conduct themselves in a respectful, courteous manner, both with the Board and with fellow citizens.  At any time should any member of the Board or any citizen fail to observe this public charge, the Chair will ask the offending person to leave the meeting until that individual regains personal control. Should decorum fail to be restored, the Chair will recess the meeting until such time that a genuine commitment to this public charge is observed.  All electronic devices such as cell phones, pagers, and computers should please be turned off or set to silent/vibrate.

2.  Public Comments

(We would appreciate you signing the pad ahead of time so that you are not overlooked.)

a.         Matters not on the Printed Agenda

b.         Matters on the Printed Agenda

(These matters will be considered when the Board addresses that item on the agenda below.)

3.  Proclamations/ Resolutions/ Special Presentations

4.  Consent Agenda

a.      Minutes

The Board will consider correcting and/or approving the minutes from March 5, 17, and 24, 2009 as submitted by the Clerk to the Board. 

b.      Appointments

(1)   Agricultural Preservation Board – Reappointments

The Board will consider making reappointments to the Agricultural Preservation Board. 

(2)   Board of Health – Reappointment

The Board will consider making a reappointment to the Board of Health. 

(3)   Commission for Women – Reappointments

The Board will consider making reappointments to the Commission for Women. 

(4)   Orange County Board of Adjustment – Reappointments

The Board will consider making reappointments to the Orange County Board of Adjustment. 

(5)   Workforce Development Board-Regional Partnership – Reappointments

The Board will consider making reappointments to the Workforce Development Board. 

c.       Mural Painting by Michael Brown for Visitor Bureau Breezeway Entrance

The Board will consider approving a mural design by Michael Brown at a cost of $6,500 for the Bentley building, an Orange County building in Chapel Hill that houses the Visitors Bureau and other departments.

d.      Murphey School National Register Nomination, HP-1-09

The Board will consider the Historic Preservation Commission’s recommendation that Murphey School be submitted for listing in the National Register of Historic Places and authorize the Chair to sign. 

e.      Soil and Water District / ERCD Partnership

 

f.        Voluntary Agricultural District Designation: Quarry Dog Farm

The Board will consider an application from Luther Livermon and Karen Bley to certify their farm as qualifying farmland within the Cane Creek/Buckhorn Voluntary Agricultural District. 

g.      Contract Renewal with Dr. James Miller, DVM, DBA North Churton Street Animal Hospital, for Spay/Neuter Services with the Animal Services Department

The Board will consider approving a contract renewal with Dr. James Miller, DVM, to provide spay/neuter surgery services for the Orange County’s Animal Services Department at the unit price of $63 per animal during FY 2009-10 and authorize the Chair to sign, pending final review by the County Attorney. 

h.      Contract Renewal with Dr. Marat Dubrovsky, DVM, DBA Nicks Road Veterinary Clinic, for Spay/Neuter Surgery Services with the Animal Services Department

The Board will consider approving a contract with Dr. Marat Dubrovsky, DVM, to provide spay/neuter surgery services for Orange County’s Animal Services Department at the unit price of $63 per animal during FY 2009-10 and authorize the Chair to sign, pending final review by the County Attorney. 

i.        Contract Renewal with Town of Chapel Hill for County Provision of Animal Control and Emergency After-hour Services and for Pet License Fees Collection

The Board will consider approving a contract renewal that provides the Town of Chapel Hill with animal control and emergency after-hour  animal services during FY 2009-10 and identifies ho pet licenses fees for Chapel Hill residents will be collected and authorize the Chair to sign pending final review by staff and the County Attorney. 

j.        Contract Renewal with Town of Carrboro for County Provision of Emergency After Hour Animal Services and for Pet License Fees Collection

The Board will consider approving a contract renewal that provides the Town of Carrboro with emergency after hour animal services during FY 2009-2010 and identifies how pet licenses fees for Town of Carrboro residents will be collected and authorize the Chair to sign pending final review by staff and the County Attorney. 

k.      Contract Renewal with Town of Hillsborough for Animal Control and Emergency Animal After Hours Call Services

The Board will consider approving a contract renewal to provide the Town of Hillsborough with animal control and emergency animal after hour call services for FY 2009-10 and authorize the Chair to sign subject to final review and approval of the County Attorney. 

l.        Renewal of Animal Services Community Spay/ Neuter Agreement with AnimalKind

The Board will consider approving an agreement renewal between Orange County and AnimalKind in the amount of $15,000 that would be expended in FY 2009-10 for the spay and neuter of pets belonging to low income Orange County residents, both those who are clients of the Department of Social Services and those who are not and authorize the Chair to sign subject to final review by staff. 

m.    Orange County Preparedness Agreement Renewal with Person County Health Department

The Board will consider a renewal agreement with Person County Health Department for the provision of public health preparedness services for Orange County and authorize the Chair to sign. 

n.      Contract Renewal Between UNC Family Medicine and the Health Department for Physician Services

The Board will consider renewing a contract between UNC Family Medicine and the Health Department for Physician Services and authorize the Chair to sign. 

o.      Contract Renewal with Dr. Robert E. Dupuis for Pharmacy Services for Health Department

The Board will consider approving the contract renewal with Dr. Robert E. Dupuis for pharmacy services fro the Health Department and authorize the Chair to sign. 

p.      Renewal Agreement Between Chapel Hill Training and Outreach, Inc. and the Health Department for Family Service Coordination

The Board will consider approving an agreement renewal between Chapel Hill Training Outreach, Inc. and the Health Department for the support of a Social Worker II position to provide coordinated family services to families enrolled in the Head Start Program and authorize the Chair to sign subject to final review by the County Attorney. 

q.      Renewal Agreement with Chapel Hill Training and Outreach, Inc. and Health Department for Dental Services for Head Start

The Board will consider approving a renewal agreement for Health Department provision of dental services for the Head Start Program offered by Chapel Hill Training and Outreach, Inc. in northern Orange County and authorize the Chair to sign subject to County Attorney review. 

r.       Resolution Recognizing The Peoples Channel for Ten Years of Community Service

The Board will consider a resolution recognizing The Peoples Channel which is celebrating ten years of service to the Orange County community. 

s.       Contract Renewal: The People’s Channel

The Board will consider approving a month-to-month contract with The People’s Channel to continue to telecast Board of County Commissioners’ meetings and authorize the Chair to sign. 

t.        Orange County Custodial Services Contract

The Board will consider approving a contract with Orange Enterprises (OE Enterprises, Inc.) for custodial services at several Orange County buildings including the Orange County Animal Services Center, Orange county Emergency Services Center, Central Orange Senior Center, County occupied portions of the Gateway Center, and Orange County Office Building and authorize the Manager to sign. 

u.      Renewal of Contract for Household Hazardous Waste Collection Services

The Board will consider renewing the contract with ECOFLO Inc. for Household Hazardous Waste and conditionally exempt Small Quantity Generator Waste Collection and Disposal Services and authorize the Chair to sign. 

v.      Lease Renewal – Bradshaw Quarry Solid Waste Convenience Center

The Board will consider the renewal of the lease for the Solid Waste Convenience Center located on Bradshaw Quarry Road at a cost of $400 per month and authorize the Chair to sign subject to final review by staff and the County Attorney. 

w.     Lease Renewal: Community School for People Under Six

The Board will consider renewing a lease through June 30, 2010 for space used as a daycare by Community School for People Under Six at the Northside Center in Chapel Hill and authorize the Chair to sign. 

x.      Hyconeechee Regional Library Contract Agreement Renewal and Renewal of Term for Professional Services of Hyconeechee Regional Library System Director

The Board will consider renewing the annual contract with the Hyconeechee Regional Library System that establishes operational and financial responsibilities for coordinating library services and provide the professional services of a Director among the Counties of Caswell, Orange and Person and authorize the Chair to sign. 

y.      Board of Commissioners Meeting Calendar for Year 2009

The Board will consider changing the location of Board of Commissioners’ meetings from the F. Gordon Battle Courtroom to the Central Orange Senior Center, starting August 18, 2009 through December 2009. 

z.       Smartcard And Camera Security System for Hillsborough Commons Department of Social Services

The Board will consider purchasing Smartcard and camera security system for the Hillsborough Commons DSS offices from ProNet Systems, Inc. of Raleigh, North Carolina in the amount of $45,172.86; and authorize the Purchasing Director to execute the contract. 

aa.  Authorization to Purchase Office Furniture for New County Facilities through NC State and/or GSA Contract

The Board will consider authorizing the Purchasing Director to effect  furniture purchases for three new facilities: Office Building, Library and Hillsborough Commons – DSS offices and authorize the Purchasing Director to exceed the $20,000 purchase order signature limit as may be required to complete the acquisitions. 

bb.  Bid Award: Data and Telephone Wiring Project, Hillsborough Commons

The Board will consider awarding a bid to NC Communications, Inc. of Raleigh, North Carolina to furnish and install data and telephone connectivity wiring at the new Hillsborough Commons Building at a total cost of $51,669.95; and authorize the Purchasing Director to execute the necessary paperwork. 

cc.   RFP Award – Telephone System Replacement and Network Upgrade

 

dd.  Repair of Ice Surface at Triangle Sportsplex

The Board will consider authorizing the Purchasing Director to exceed the signature limit of $20,000 in order to repair the ice surface at the Triangle Sportsplex and to direct staff to present a budget amendment in the amount of $47,000to provide funds for ice repairs and expected operational expenses. 

ee.  Authorization to Pursue Stimulus Funding for a Pre-disaster Mitigation Grant

The Board will consider authorizing County staff members to pursue Stimulus Funding for a Pre-disaster Mitigation Grant and other appropriate grant programs to purchase a single-family residential structure and relocate the building for an affordable housing opportunity. 

ff.     Resolution Opposing Section 10.26 of Senate Bill 202 – “Public Health Improvement Plan”

The Board will consider approving a Resolution Opposing Section 10.26 of Senate Bill 202, “Public Health Improvement Plan” and authorize the Chair to sign and forwarding the resolution to Orange County’s legislative delegation. 

gg.  Efland Sewer Resolution Amendment – Rate Increase Schedule

The Board will consider amending the existing Efland Sewer Resolution by replacing the current rate structure  with a new rate structure and a four year schedule of rate increases. 

hh.  Approval of School and County Capital Project Ordinances

 

5.  Public Hearings

a.      Zoning Ordinance Amendment Establishing Regulations for Drive-thru Facilities

The Board will receive the Planning Board recommendation and consider taking action on a staff initiated Zoning Ordinance Text Amendment to Article Six (6) Application of Dimensional Requirements to establish regulations governing the development of drive-thru facilities with the County. 

b.      Hillsborough – Orange County Strategic Growth Plan – Phase II (Interlocal Agreement Initiative)

The Board will consider receiving public comment on the proposed Interlocal Agreement between Orange County and Town of Hillsborough pertaining to the jointly prepared Strategic Growth Plan; to consider staff comments regarding language proposed and to take action as determined on the Agreement. 

6.  Regular Agenda

a.      Space Allocation for Board of Elections

The Board will consider the permanent allocation of space at the Government Services Center Annex to the Board of Elections at such time it is vacated; and to approve funding reallocation to allow office renovation work at the Link Center. 

b.      Transfer of Chrysalis Properties

The Board will consider approving the transfer of 17 properties currently owned by the Chrysalis Foundation for Mental Health, Inc. to Community Alternatives for Supportive Abodes (CASA); to approve the transfer of one triplex to Cross Disability Services, Inc. (XDS); to authorize the appropriation of $145,290 from Community Development Program Income to finance the transfer and stabilization of these units; and to authorize the County Attorney’s Office to prepare the necessary documents and authorize the Chair to sign. 

c.      Rogers Road Small Area Plan Task Force Report

The Board will receive the Rogers Road Small Area Plan Task Force Report, in relation to the Historic Rogers Road community Enhancement Plan Development Monitoring Task Force Report and consider submitting comments to the Town of Chapel Hill. 

7.  Reports

8.  Board Comments (Three Minute Time Limit Per Commissioner)

9.  County Manager’s Report

10.  Appointments

a.      Carrboro Northern Transition Area Advisory Committee – New Appointment

The Board will consider making a new appointment to the Carrboro Northern Transition Area Advisory Committee. 

b.      Commission for Women – New Appointment

The Board will consider making one new appointment to the Commission for Women. 

11.  Information Items

        History of County Campus Acquisition

        Fire/Rescue /ES Study Update

12.  Closed Session

13.  Adjournment

A summary of the Board’s actions from this meeting will be available on the County’s website the day after the meeting.

 

 

Orange County water supply reservoir water levels

Available information as of 9:00 AM, Thursday, May 28, 2009

Lake Orange 

  • Water level is full and spilling
  • Water storage capacity is at 100% (475 million gallons)
  • Approximately 141 days of water supply remaining (at Capacity Use specified release rate).   
  • The Hillsborough gage indicates that current Eno River flows are at approximately 12 cfs (7.76 mgd).  This flow represents a level that is approximately 60% of the historical median flow level (21 cfs) for this day of the year.
  • At this time of year, seasonal rains have ended and there is very little base flow to the Eno.  How late in the year Capacity Use restrictions and manual releases from the reservoirs are initiated is based on the hit or miss nature of the thunderstorms which break up the 7-day low flow (below 10 cfs daily average) period that triggers the maximum withdrawal and minimum stream flow requirements
  • Orange Alamance continues the operation of its water plant five days a week (Monday-Friday) with average withdrawals of 300,000 gallons per day.

West Fork Reservoir  (as last reported 5/26/2009)

  • Water level is full and  spilling
  • Water storage capacity remaining is 100 %  
  • Approximately 378 days of water supply remaining (assuming Town’s current 30 day average water consumption rate (1.07 mgd). 

OWASA Reservoirs   (as last reported 5/27/2009)

        Water level at Cane Creek Reservoir is 2.25” below full

  • Water level at University Lake is 1” below full.
  • Total remaining water storage capacity is approximately 99.1 % (3.53 billion gallons)
  • Approximately 427 days of water supply remain with no additional rainfall (at the current 30-day average daily demand [8.3 million gallons per day])
  • OWASA’s year-round water conservation requirements are in effect

National Weather Service/NOAA Regional Precipitation data (through 4/30/2009)

(inches above [+] or below [-] normal)

RDU                                                      Piedmont-Triad 

+0.17” since May 1, 2009                       -0.29” since May 1, 2009

-1.45” since January 1, 2009                   -2.44” since January 1, 2009

Miscellaneous notes

The NC Drought Management Advisory Council drought map, last updated May 26, 2009,  indicates that all of Orange (and all surrounding counties) County lies within the area of the state characterized as experiencing no abnormally dry weather or drought conditions.