Orange County Board of Commissioners

Meeting Agenda
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Regular Meeting
Tuesday, September 15, 2009
7:00 p.m. 
Southern Human Services Center
2501 Homestead Road, Chapel Hill, NC
    

Note: Background Material on all abstracts available in the Clerk’s Office

COMPLIANCE WITH THE “AMERICANS WITH DISABILITIES ACT” - Interpreter services and/or special sound equipment are available with prior notice.  If you need this assistance, call the County Clerk’s office at 732-8181, ext. 2130.  If you are disabled and need assistance, contact the ADA Coordinator at extension 2300 or TDD# 644-3045.  

BACKGROUND INFORMATION ON AGENDA ITEMS - is available in the Clerk’s office and complete copies of agenda material are located at the Orange County Library in Hillsborough and the Chapel Hill Library in Chapel Hill.  

1.  Additions or Changes to the Agenda

PUBLIC CHARGE

The Board of Commissioners pledges to the citizens of Orange County its respect. The Board asks its citizens to conduct themselves in a respectful, courteous manner, both with the Board and with fellow citizens.  At any time should any member of the Board or any citizen fail to observe this public charge, the Chair will ask the offending person to leave the meeting until that individual regains personal control. Should decorum fail to be restored, the Chair will recess the meeting until such time that a genuine commitment to this public charge is observed.  All electronic devices such as cell phones, pagers, and computers should please be turned off or set to silent/vibrate.

2.  Public Comments

(We would appreciate you signing the pad ahead of time so that you are not overlooked.)

a.         Matters not on the Printed Agenda

b.         Matters on the Printed Agenda

(These matters will be considered when the Board addresses that item on the agenda below.)

3.  Proclamations/ Resolutions/ Special Presentations

a.      Orange County Arts Grant Recipients

The Board will present checks to local organizations receiving 2009 Orange County Arts Grants. 

b.      Recognition of Pink Campaign Sponsors

The Board will recognize local business partners who were major contributors with donations of money, good, or services to promote Breast Cancer Awareness through the Emergency Services Pink Campaign. 

c.      Orange County Comprehensive Transportation Plan

The Board will receive a presentation from North Carolina Department of Transportation (NCDOT) Transportation Planning staff, Triangle Area Rural Planning Organization staff and Durham-Chapel Hill-Carrboro Metropolitan Planning Organization staff on the Orange County Comprehensive Transportation Plan and consider approving the timeline for the process. 

d.      New County Website

The Board will receive a presentation on the new Orange County website. 

4.  Consent Agenda

a.      Minutes

The Board will consider correcting and/or approving the minutes from August 18 and 20, 2009 as submitted by the Clerk to the Board. 

b.      Appointments

(1)   Economic Development Commission – Reappointment

The Board will consider making one reappointment to the Economic Development Commission. 

(2)   Human Relations Commission – Reappointments

The Board will consider making reappointments to the Human Relations Commission. 

(3)   Jury Commission – Reappointment

The Board will consider making one reappointment to the Jury Commission. 

(4)   Sportsplex Community Advisory Committee – Reappointments & Reassignment

The Board will consider making reappointments to the Sportsplex Community Advisory Committee. 

c.       Motor Vehicle Property Tax Release/Refunds

The Board will consider adoption of a refund resolution related to 39 requests for motor vehicle property tax releases or refunds in accordance with the NCGS. 

d.      Property Tax Refund

The Board will consider adoption of a refund resolution related to one (1) request for property tax refund in accordance with N.C. General Statute 105-381. 

e.      Property Tax Releases

The Board will consider adoption of a resolution to release property values related to eight requests for property tax release in accordance with N.C. General Statute 105-381. 

f.        Applications for Property Tax Exemption/ Exclusion

The Board will consider six untimely applications for exemption/exclusion from ad valorem taxation for the 2009 tax year. 

g.      Inclusion of 3R Fees in the North Carolina Debt Setoff Program

The Board will consider authorizing the Revenue Director/Tax Collector to begin the inclusion of 3R fees in the North Carolina Debt Setoff Program. 

h.      Redaction Software Acquisition

The Board will consider authorizing the Interim Manager to sign an agreement in the amount of $36,000 with AmCad to install software to redact specific personal information from the Register of Deeds website. 

i.        Resolution Supporting the North Carolina Department of Transportation’s Application for Funding for the Southeast High Speed Rail Corridor

The Board will consider approving a resolution supporting the application by the North Carolina Department of Transportation (NCDOT) for funding from both the American Recover and Reinvestment Act as well as from annual federal budgetary appropriations to implement the Southeast High Speed Rail Corridor. 

j.        Contract Between the Appalachian Sustainable Agriculture Project and Orange County Cooperative Extension

The Board will consider approving a contract with and accept a $50,000 Strong Roots grant from the Appalachian Sustainable Agriculture Project to plan and execute a local food project to be determined by a team of local farm and food system professionals and authorize the Chair to sign. 

k.      Change in BOCC Regular Meeting Schedule for 2009

The Board will consider one change in the County Commissioners’ regular meeting calendar for year 2009. 

l.        Authorization to Contract for Demolition, Electrical and Painting for Phase I Link Center Renovation through Informal Bidding Procedures

The Board will consider authorizing the County Manager to exceed the position’s current signature authority of $25,000 to contract with multiple contractors for Phase I renovation of the John M. Link Center. 

m.    Agenda Abstract Writing Training

The Board will consider approving a contract with Keith Hayes Writers to develop a style guide for the writing of agenda abstracts. 

n.      Adoption of BOCC Goals and Priorities – FY2009-10

The Board will consider formal adoption of BOCC Goals and Priorities for FY 2009-10. 

o.      Approval of the Preliminary Steps Necessary to Seek Qualified School Construction Bond Financing for the Carrboro High Cultural Arts Wing

The Board will consider approving the preliminary steps necessary to seek Qualified School Construction Bond Financing for the Carrboro High Cultural Arts Wing and authorize the Finance Officer to proceed with an application for financing. 

p.      Fiscal Year 2009-10 Budget Amendment #2

The Board will consider approving budget, capital and grant project ordinance amendments for fiscal year 2009-10. 

q.      Grant Application for Special Appropriations Project for Waste Water Projects

The Board will consider submitting an application to the Special Appropriations Project Division in the U.S. Environmental Protection Agency’s Office for sewer grant funds in the Efland-Buckhorn area and authorize the Chair and Interim Manager to sign. 

5.  Public Hearings

a.      CDBG Program – IDA Program

The Board will consider receiving public comments prior to official close-out of the County’s FY 2005 Individual Development Account Program and authorize execution of the Certificate of Completion by the Chair.

b.      North Carolina Department of Transportation, Rural Operating Assistance Program (ROAP) and Supplemental ROAP Grant Application for FY 2009/2010

The Board will conduct a public hearing for the NCDOT Rural Operating Assistance Program (ROAP) and to approve the annual FY 2009/2010 ROAP grant application and budget amendment. 

6.  Regular Agenda

a.      Groundwater Observation Well Network

The Board will consider receiving an update regarding the establishment of the Groundwater Observation Well Network (Orange Well Net), authorize execution of Memoranda of Agreement with three entities, authorize the Chair to sign, and receive feedback from the Board on the project. 

b.      Reorganization of Revenue and Assessor’s Office

The Board will consider proposed plans related to the merging of the Assessor’s Office and Revenue into one department to allow for a smooth and efficient transition while working to maintain the same levels in quality service currently provide to the public. 

c.       Employee Benefits Recommendation and Update

The Board will consider approving the County Manager’s 2010 employee benefits recommendations becoming effective January 1, 2010, and to provide the Board with an update on employee benefits. 

7.  Reports

8.  Board Comments (Three Minute Time Limit Per Commissioner)

9.  County Manager’s Report

10.  Appointments

a.      Animal Services Advisory Board – New Appointments

The Board will consider making new appointments to the Animal Services Advisory Board. 

b.      Arts Commission – New Appointment

The Board will consider making one new appointment to the Arts Commission. 

c.       Human Relations Commission – New Appointment

The Board will consider making one new appointment to the Human Relations Commission. 

d.      Information Technology Advisory Committee – New Appointment

The Board will consider one new appointment to the Information Technology Advisory committee. 

11.  Information Items

12.  Closed Session

13.  Adjournment

 A summary of the Board’s actions from this meeting will be available on the County’s website the day after the meeting.

 

 

Orange County water supply reservoir water levels

Available information as of 10:00 AM, Thursday, September 10, 2009

Lake Orange 

  • Water level is 12” below spilling
  • Water storage capacity is at 89.5% (467 million gallons)
  • Approximately 131 days of water supply remaining (at Capacity Use specified release rate).   
  • The Hillsborough gage indicates that current Eno River flows are at approximately 2.8 cfs (1.81 mgd) and supplemental flow from Lake Orange supplemental flow from Lake Orange has increased slightly over the last two weeks.  This flow represents a level that is approximately 33% of the historical median flow level (8.5 cfs) for this day of the year.
  • At this time of year, seasonal rains have ended and there is very little base flow to the Eno.  We have experienced little thunderstorm activity over the last two weeks, so the remaining storage in both Lake Orange and the West Fork Reservoir are dropping faster over this period than has been the case for most of the summer.  Stage I Capacity Use restrictions on withdrawals and requirements for minimum instream flow have been in effect for approximately two months. 
  • Orange Alamance continues the operation of its water plant five days a week (Monday-Friday) with average withdrawals of 350,000 gallons per day, an increase of 50,000 gpd since last year.

 

West Fork Reservoir  (as last reported 9/1/2009)

  • Water level is 9” below full
  • Water storage capacity remaining is approximately 97.1 %  
  • Approximately 293 days of water supply remaining, assuming Town’s current 30 day average water consumption rate (1.25 mgd). 
  • Hillsborough’s minimum release for instream flow is 1.0 cfs (0.64 mgd), though the Town has been releasing 2.4 cfs to less the impact of releases on Lake Orange.

 

OWASA Reservoirs   (as last reported 9/9/2009)

        Water level at Cane Creek Reservoir is 4’-3” below full.

  • Water level at University Lake is 2’-1” below full.
  • Total remaining water storage capacity is approximately 79.3% (2.83 billion gallons)
  • Approximately 308 days of water supply remain with no additional rainfall (at the current 30-day average daily demand [9.17 million gallons per day])
  • OWASA’s year-round water conservation requirements are in effect

 

National Weather Service/NOAA Regional Precipitation data (through 9/9/2009)

(inches above [+] or below [-] normal)

 

RDU                                                      Piedmont-Triad 

-0.69” since September 1, 2009              -1.26” since September 1, 2009

-7.31” since January 1, 2009                   -5.55” since January 1, 2009

Miscellaneous notes

The NC Drought Management Advisory Council drought map, last updated September 8, 2009,  indicates that all of Orange County lies within the area of the state categorized as experiencing moderate drought conditions.