Orange County Board of Commissioners

Meeting Agenda
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Regular Meeting
Tuesday, October 20, 2009
7:00 p.m. 
Southern Human Services Center
2501 Homestead Rd, Chapel Hill, NC
    

Note: Background Material on all abstracts available in the Clerk’s Office

COMPLIANCE WITH THE “AMERICANS WITH DISABILITIES ACT” - Interpreter services and/or special sound equipment are available with prior notice.  If you need this assistance, call the County Clerk’s office at 732-8181, ext. 2130.  If you are disabled and need assistance, contact the ADA Coordinator at extension 2300 or TDD# 644-3045.  

BACKGROUND INFORMATION ON AGENDA ITEMS - is available in the Clerk’s office and complete copies of agenda material are located at the Orange County Library in Hillsborough and the Chapel Hill Library in Chapel Hill.  

1.  Additions or Changes to the Agenda

PUBLIC CHARGE

The Board of Commissioners pledges to the citizens of Orange County its respect. The Board asks its citizens to conduct themselves in a respectful, courteous manner, both with the Board and with fellow citizens.  At any time should any member of the Board or any citizen fail to observe this public charge, the Chair will ask the offending person to leave the meeting until that individual regains personal control. Should decorum fail to be restored, the Chair will recess the meeting until such time that a genuine commitment to this public charge is observed.  All electronic devices such as cell phones, pagers, and computers should please be turned off or set to silent/vibrate.

2.  Public Comments

(We would appreciate you signing the pad ahead of time so that you are not overlooked.)

a.         Matters not on the Printed Agenda

b.         Matters on the Printed Agenda

(These matters will be considered when the Board addresses that item on the agenda below.)

3.  Proclamations/ Resolutions/ Special Presentations

4.  Consent Agenda

a.      Minutes

The Board will consider correcting and/or approving the minutes from September 15 and 22, 2009 as submitted by the Clerk to the Board. 

b.      Appointments – None

c.       Motor Vehicle Property Tax Release/Refunds

The Board will consider adoption of a refund resolution related to 73 requests for motor vehicle property tax releases or refunds in accordance with NCGS. 

d.      Grant Application to North Carolina Association of County Commissioners for Wellness Program

The Board will consider authorizing the submission of the County’s wellness grant application to the North Carolina Association of County Commissioners Risk Management Pool for Employee Wellness Program funding; to accept any funds awarded; and to establish a grant project ordinance to monitor expenditures per the grantor’s request. 

e.      Receipt of Funds for H1N1 Influenza Response Phase I and II and Approval of Fees for Providing H1N1 Vaccinations

The Board will consider accepting funds in the amount of $80,000 for H1N1 Influenza Response Phase I and II and approval of fees for providing H1N1 vaccinations. 

f.        Resolution Providing for Active Service in the Retirement System During a Furlough Period

The Board will consider approving a resolution providing that the furlough of an Orange County employee who is a member of the local governmental Employees’ Retirement System shall not diminish the employee’s status in the retirement system in accordance with Senate Bill 658, which was approved by the NC General Assembly on July 31, 2009 and authorize the Chair to sign. 

g.      N.C. Forest Service Contract for FY 2009-10

The Board will consider approving the annual agreement between Orange County and the North Carolina Department of Environment and Natural Resources Division of Forest Resources for protection, development, reforestation, management and improvement of forestlands in Orange County; and to receive information about Forest Service accomplishments in 2008-09 and planned collaboration with County resource conservation activities in 2009-10 and authorize the Chair to sign. 

h.      Addendum to Existing Inter-local Agreement for Tax Collections

The Board will consider allowing the Towns of Chapel Hill, Carrboro, and Hillsborough’s participation in the cost acquisition and yearly maintenance costs of the Property Information Management Systems (PIMS), and to establish a reserve account to allow for the preparation for enhancements, improvements and law-driven changes to the software in coming years and authorize the Chair to sign the addendum. 

i.        Professional Services Agreement – Marketing by Jennings & Company for the Visitors Bureau

The Board will consider approving a professional services agreement for marketing communications management with Jennings & Company for the Visitors Bureau and authorize the Chair to sign. 

j.        Contract Award for Architectural Services, Piedmont Food and Agricultural Processing Center

The Board will consider approval of the Architectural Professional Services Contract with Corley Redfoot Zack for the Piedmont Food an Agricultural Processing Center project and authorize the Chair to sign. 

k.      Grant Submittal to the Rural Advancement Fund International USA Tobacco Communities Reinvestment Fund for the PLANT @ Breeze Farm Enterprise Incubator at the WC Breeze Family Farm Extension & Research Center

The Board will consider authorizing staff to submit a $30,000 grant proposal to the Rural Advancement Fund International USA Tobacco Communities Reinvestment Fund for the PLANT @ Breeze Farm Enterprise Incubator at the WC Breeze Family Farm Extension & Research Center. 

l.        Creation of Additional Staff Attorney Position for the County Attorney’s Office

The Board will consider creating an additional Staff Attorney position in the County Attorney’s Office bringing the Attorney’s Office to the optimal staffing level. 

m.    Adoption of Bond Order Authorizing General Obligation Refunding Bonds in the Maximum Amount of $27,000,000 to Refund Public Improvement Bonds Issued in 2001 and 2003 and Approval of Resolution Regarding Publication of Bond Order

The Board will consider adopting a bond order authorizing the issuance of General Obligation Refunding Bonds in the maximum amount of $27,000,000 to refund Public Improvement Bonds issued n 2001 and 2003 and to approve a Resolution Regarding Publication of Bond Order. 

n.      Fiscal Year 2009-10 Budget Amendment #3

The Board will consider approving budget, grant and capital project ordinance amendments for fiscal year 2009-10. 

o.      Change in BOCC Regular Meeting Schedule for 2009

The Board will consider one change in the County Commissioners’ regular meeting calendar for year 2009. 

p.      Acceptance of Funds for Work First Subsidized Employment

The Board will consider accepting federal funds to support short term employment for Work First recipients and to approve use of temporary positions for the employees. 

q.      Contracting with Property Information Management System Software Vendors, Project Managers, and Transitional Contract Assistance

The Board will consider authorizing the County Attorney to develop/finalize the appropriate documents and contracts for implementing the Property Information Management Systems (PIMS) software and authorize the Chair to sign. 

r.       Approval of BOCC Retreat Agenda

The Board will consider approval of the proposed Board retreat process for November 14, 2009 full day retreat. 

5.  Public Hearings

a.      Utility Extension Fund Request

The Board will consider approving disbursement of the requested utility extension reimbursement for utility improvements in support of an entrepreneurial aquaculture facility in Cedar Grove and authorize the Chair to sign the agreement. 

6.  Regular Agenda

a.      Heritage Center Work Group Interim Report

The Board will consider receiving an initial report of the 2009 Heritage Center Work Group, to discuss the findings outlined in the report and to authorize the Work Group to proceed with the next steps

b.      Approval of Contract to Purchase Real Property from the Draper-Savage Memorial Foundation (Historic Moorefields)

The Board will consider authorizing Orange County’s purchase of approximately 13 acres of land from the Draper-Savage Memorial Trust (Historic Moorefields) for an important addition to the planned Seven Mile Creek Preserve and authorize the Chair to sign, subject to final review by staff and County Attorney. 

c.       Efland-Buckhorn-Mebane Corridor Water and Sewer Status Report

The Board will consider an overview and status of various sewer and water projects tin the Efland-Buckhorn-Mebane Corridor and to approve pursuit of North Carolina State Revolving Loan Funds to complete and complement Environmental Protection Agency Special Appropriations grant for Central Efland and North buckhorn sewer improvements. 

d.      Combination and Reorganization of Assessor and Collector Departments

The Board will consider the plan for reorganizing and combining the Tax Assessor and Revenue Collections Department to allow for a smooth and efficient transition, increase collaborative efficiencies between the multi-levels of functionality within the tow current departments, and continue working to maintain the same levels of quality service currently provided to the public. 

e.      Outsourcing of Business Personal Property Listing Function

The Board will consider approving a contract for a one-year pilot project outsourcing business personal property listing as part of the reorganization of the Tax Assessor’s Office and the Collector’s Office into the Tax Administration Office, and authorize the Chair to sign subject to final review and approval by staff and the County Attorney. 

f.        Billing Services Agreement- Ambulance Service

The Board will consider directing staff to pursue the outsourcing of the initial billing and claims processing for EMS Ambulance Service transports by entering into a one-year Billing Services Agreement with EMS Management and Consultants, Inc., and authorize the Chair to sign subject to final review and approval by staff and the County Attorney. 

g.      Revision to Personnel Ordinance Article III, Section 11.0 Drug and Alcohol Testing Policy

The Board will consider revising Article III, Section 11.0 of the Orange County Personnel Ordinance and to provide for Administrative Rules and Regulations for Drug and Alcohol Testing Program. 

7.  Reports

8.  Board Comments (Three Minute Time Limit Per Commissioner)

9.  County Manager’s Report 

10.  Appointments

a.      Rogers Road Sewer Planning Group – New Appointments

The Board will consider making appointments to the Rogers Road Sewer Planning Group. 

11.  Information Items

        Status Report on Orange County Small Business Loan Program

        October 6, 2009 BOCC Meeting Follow-up Actions List

12.  Closed Session

13.  Adjournment

 A summary of the Board’s actions from this meeting will be available on the County’s website the day after the meeting.