Orange County Board of Commissioners

Meeting Agenda
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Regular Meeting
Thursday, January 21, 2010
7:00 p.m. 
Central Orange Senior Center
103 Meadowlands Dr, Hillsborough, NC

Note: Background Material on all abstracts available in the Clerk’s Office

COMPLIANCE WITH THE “AMERICANS WITH DISABILITIES ACT” - Interpreter services and/or special sound equipment are available with prior notice.  If you need this assistance, call the County Clerk’s office at 732-8181, ext. 2130.  If you are disabled and need assistance, contact the ADA Coordinator at extension 2300 or TDD# 644-3045.  

BACKGROUND INFORMATION ON AGENDA ITEMS - is available in the Clerk’s office and complete copies of agenda material are located at the Orange County Library in Hillsborough and the Chapel Hill Library in Chapel Hill.  

1.  Additions or Changes to the Agenda


The Board of Commissioners pledges to the citizens of Orange County its respect. The Board asks its citizens to conduct themselves in a respectful, courteous manner, both with the Board and with fellow citizens.  At any time should any member of the Board or any citizen fail to observe this public charge, the Chair will ask the offending person to leave the meeting until that individual regains personal control. Should decorum fail to be restored, the Chair will recess the meeting until such time that a genuine commitment to this public charge is observed.  All electronic devices such as cell phones, pagers, and computers should please be turned off or set to silent/vibrate.

2.  Public Comments

(We would appreciate you signing the pad ahead of time so that you are not overlooked.)

a.         Matters not on the Printed Agenda

b.         Matters on the Printed Agenda

(These matters will be considered when the Board addresses that item on the agenda below.)

3.  Proclamations/ Resolutions/ Special Presentations

a.         Orange-Alamance Boundary Line Report APPROVED MANAGERS RECOMMENDATION

The Board will hear a report on recent developments in the settlement of the Orange-Alamance County Boundary Line location resolution and consider actions. 

b.         Recommendations from the Human Relations Commission Concerning the “Secure Communities” Program in Orange County REPORT RECEIVED

The Board will receive a report from the Human Relations Commission, based on a request from the BOCC, on the Department of Homeland Security’s “Secure Communities” program and provide concrete suggestions to make program implementation as transparent and socially just as possible. 

4.  Consent Agenda

a.      Minutes APPROVED

The Board will consider correcting and/or approving the minutes from December 7 and 15, 2009 as submitted by the Clerk to the Board.

b.      Appointments – None

c.       Motor Vehicle Property Tax Release/Refunds APPROVED

The Board will consider adoption of a refund resolution related to 27 requests fro motor vehicle property tax releases or refunds in accordance with NCGS. 

d.      An Amendment to Article IV, Section 9.5.2 of the Personnel Ordinance Related to Special Separation Allowance for Sworn Law Enforcement Officers APPROVED

The Board will consider approving an amendment to the Personnel Ordinance updating the provisions of the Special Separation Allowance awarded to retired Orange County sworn law enforcement officers that will bring the Personnel Ordinance into conformance with legislation passed by the General Assembly of North Carolina on July 31, 2009. 

e.      Legal Consulting Services Agreement with Coleman, Gledhill, Hargrave & Peek, P.C. APPROVED

The Board will consider approving an agreement for supplemental legal consulting services with Coleman, Gledhill, Hargrave and Peek, P.C. and authorize the Chair to sign. 

f.        Agreement Renewal – Removal of Scrap Tires  APPROVED

The Board will consider approving an agreement renewal with Central Carolina Holdings, LLC of Cameron, North Carolina for the removal of scrap tires and authorize the Chair to sign. 

g.      Lease/License Renewal Agreement – Alternate Daily Landfill Cover APPROVED

The Board will consider approving the renewal of a license/lease agreement with Landfill Service Corporation to provide an alternative daily landfill cover material that, in accordance with State regulations, is sprayed on the working face of the landfill after each day of operation and authorize the Chair to sign. 

h.      EMS Medical Director Agreement Renewal APPROVED

The Board will consider renewing an agreement between Orange County and the University of North Carolina Department of Emergency Medicine for the medical direction of Orange County’s Emergency Medical Services program and authorize the Chair to sign. 

i.        Bid Award: Ambulances for Emergency Services  APPROVED

The Board will consider awarding a bid for the purchase of three ambulances to Excellance Incorporated of Madison, Alabama and to purchase additional safety and patient care equipment, approve funds up to $750,000 and authorize Emergency Services and Asset Management and Purchasing Services to proceed with the purchase.

j.        Bid Award: In-Car Camera Systems for Sheriff’s Department  APPROVED

The Board will consider awarding a bid to COBAN Technologies, Inc. of Stafford, Texas for the purchase of fifty (50) In-Car Video Camera Systems and Accessories for the Sheriff’s Department at a cost of $295,700 and authorize the Manager to sign. 

k.      Fiscal Year 2009-10 Budget Amendment #6 APPROVED

The Board will consider approving budget, grant and capital project ordinance amendments for fiscal year 2009-10. 

l.        Application for North Carolina Education Lottery Proceeds for Chapel Hill- Carrboro City Schools Projects and Approval of the Corresponding School Capital Project Ordinances APPROVED

The Board will consider approving applications to the North Carolina Department of Public Instruction to release funds from Orange County’s NC Education Lottery account for Chapel Hill-Carrboro City Schools projects, and approve the corresponding School Capital Project Ordinances and authorize the Chair to sign. 

m.    Contract between the NC Department of Agriculture and Consumer Services and Orange County for 2009 Specialty Crops Block Grant Program – Enhancing Sustainable Specialty Crop Production in the Piedmont APPROVED

The Board will consider approving a $20,000 contract with the NC Department of Agriculture and Consumer Services – 2009 Specialty Crops Block Grant Program to support activities of the PLANT @ Breeze Farm Enterprise Incubator Program and authorize the Chair to sign, subject to County Attorney review. 

n.      Board of Commissioners Meeting Calendar for Year 2010 APPROVED with CHANGES

The Board will consider changing the location of Board of Commissioners’ meetings from the Central Orange Senior Center in Hillsborough to the DSS Building (Department of Social Services Building), Hillsborough Commons, Hillsborough, starting March 2, 2010.   

o.      Change in BOCC Regular Meeting Meeting Schedule for  2010 APPROVED

The Board will consider two changes in the Board of Commissioners’ regular meeting calendar.   


5.  Public Hearings

6.  Regular Agenda

a.      Dogging Deer Issue in Northern Orange County APPROVED OPTION 1

      Attachment Item 5

The Board will receive findings and conclusions and consider the next steps regarding the practice of using dogs to hunt deer in northern Orange County. 

b.      Amendments to the EMS Franchise Agreement entitled “An Ordinance Regulating Emergency Medical, First Responder and Rescue Service and Granting of Franchise and Contracts to the Operators In the County of Orange” APPROVED

The Board will consider approving amendments to the EMS Franchise Ordinance entitled, “An Ordinance Regulating Ambulance and Emergency Medical, First Responder and Rescue Services an Granting of Franchise and Contracts to the Operators In the County of Orange” and authorize the Chair to sign.  

c.      County Support for Town of Hillsborough Wayfinding Signage Plan APPROVED

The Board will review and consider expressing support for the Town of Hillsborough’s Wayfinding Signage Plan; and to consider a funding request from the Town to support implementation of the Plan. 

d.      Reallocation of Space at the Whitted Building APPROVED with CHANGES

The Board will consider endorsing the Manager’s recommended reallocation of space within the Whitted Building. 

e.      Buckhorn – Mebane Economic Development District Phase 2 Utility Concept Plan and Design Proposal RECEIVED REPORT

The Board will consider a utility concept plan report and design proposal in the Buckhorn-Mebane Economic Development District Corridor and direct staff to bring back recommendations. 

7.  Reports

a.      Update on Draft Interlocal Cooperation Agreement for the Piedmont Food & Agricultural Processing Center RECEIVED REPORT

The Board will receive an update on the proposed Interlocal Cooperation Agreement by and among the counties of Alamance, Chatham, Durham, and Orange to govern the Piedmont Food & Agricultural Processing Center and authorize staff to submit a draft Interlocal Cooperation Agreement to partner county Boards of County Commissioners.   

8.  County Manager’s Report

9.  Board Comments (Three Minute Time Limit Per Commissioner)

10.  Appointments

11.  Information Items

        2009 State of the County Health Report

12.  Closed Session

1)      “To consider the qualifications, competence, performance, character, fitness, conditions of appointment, or conditions of initial employment of an individual public officer or employee or prospective public officer or employee;” NCGS 143-318.11(a)(6); and

2)      “Pursuant to G.S. 143-318.11(a)(3) "to consult with an attorney retained by the Board in order to preserve the attorney-client privilege between the attorney and the Board.”

13.  Adjournment

 A summary of the Board’s actions from this meeting will be available on the County’s website the day after the meeting.