Orange County Board of Commissioners

Meeting Agenda
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Regular Meeting
Tuesday, April 6, 2010
7:00 p.m. 
Dept. of Social Services, Hillsborough Commons
113 Mayo St., Hillsborough, NC
    

Note: Background Material on all abstracts available in the Clerk’s Office

COMPLIANCE WITH THE “AMERICANS WITH DISABILITIES ACT” - Interpreter services and/or special sound equipment are available with prior notice.  If you need this assistance, call the County Clerk’s office at 732-8181, ext. 2130.  If you are disabled and need assistance, contact the ADA Coordinator at extension 2300 or TDD# 644-3045.  

BACKGROUND INFORMATION ON AGENDA ITEMS - is available in the Clerk’s office and complete copies of agenda material are located at the Orange County Library in Hillsborough and the Chapel Hill Library in Chapel Hill.  

1.  Additions or Changes to the Agenda

PUBLIC CHARGE

The Board of Commissioners pledges to the citizens of Orange County its respect. The Board asks its citizens to conduct themselves in a respectful, courteous manner, both with the Board and with fellow citizens.  At any time should any member of the Board or any citizen fail to observe this public charge, the Chair will ask the offending person to leave the meeting until that individual regains personal control. Should decorum fail to be restored, the Chair will recess the meeting until such time that a genuine commitment to this public charge is observed.  All electronic devices such as cell phones, pagers, and computers should please be turned off or set to silent/vibrate.

2.  Public Comments

(We would appreciate you signing the pad ahead of time so that you are not overlooked.)

a.         Matters not on the Printed Agenda

b.         Matters on the Printed Agenda

(These matters will be considered when the Board addresses that item on the agenda below.)

3.  Proclamations/ Resolutions/ Special Presentations

4.  Consent Agenda

a.      Minutes APPROVED

The Board will consider correcting and/or approving the minutes from February 16 and 22, March 4, (5:30 and 7:00 p.m.), 2010 as submitted by the Clerk to the Board. 

b.      Appointments – None

c.       Property Tax Refunds APPROVED

The Board will consider adoption of a refund resolution related to three (3) requests for  property tax refunds in accordance with N.C. General Statute 105-381. 

d.      Property Tax Releases APPROVED

The Board will consider adoption of a resolution to release property values related to thirteen (13) requests fro property tax releases in accordance with N.C. General Statute 105-381. 

e.      Application for Property Tax Exemption/Exclusion APPROVED

The Board will consider one (1) untimely application for exemption/exclusion from ad valorem taxation for the 2009 tax year. 

f.        Property Tax Refund Request APPROVED

The Board will consider adoption of a refund resolution to deny one (1) request for property tax refund in accordance with N.C. General Statute 105-381. 

g.      Fair Housing Month Proclamation APPROVED

The Board will consider recognizing and celebrating Fair Housing Month in Orange County and authorize the Chair to sign the proclamation. 

h.      Public Safety Telecommunications Week Proclamation APPROVED

The Board will consider a proclamation recognizing the week of April 11 through 17, 2010 as Public Safety Telecommunications Week in Orange County and authorize the Chair to sign. 

i.        The Week of the Young Child Proclamation APPROVED

The Board will consider a proclamation designating April 11-17, 2010 as The Week of the Young Child and authorize the Chair to sign. 

j.        Sexual Assault Awareness Month Proclamation APPROVED

The Board will consider a proclamation recognizing April as Sexual Assault Awareness Month in Orange County and authorize the Chair to sign. 

k.      Resolution to Foster Genocide Remembrance APPROVED

The Board will consider a resolution recognizing and remembering the millions who have perished through acts of genocide and authorize the Chair to sign. 

l.        Classification and Pay Plan Amendment – Department on Aging APPROVED

The Board will consider amending the Orange County Classification and Pay Plan to reflect the addition of the Food Service Coordinator classification; the upgrade of the Transportation Assistant Administrator, and deletion of the Transportation Specialist classification. 

m.    Health Care Assessment Update APPROVED

The Board will consider an update on the status of current employee Health Assessment and to recommend an amendment to the 2010 health insurance renewal. 

n.      Orange County Speedway 2010 EMS Coverage Contract APPROVED

The Board will consider a contract with the Orange County Speedway management for the County to provide Emergency Medical coverage at events and authorize the Chair to sign. 

o.      Bid Award – Roof Repair at John M. Link, Jr. Government Services Center APPROVED

The Board will consider awarding a bid for $27,777 to Owens Roofing, Inc. of Raleigh, NC to make repairs to the roof at the John M. Link, Jr. Government Services Center and authorize the Chair to sign the contract.

p.      Approval of Capital Project Ordinance for the Construction of the Carrboro High School Arts Wing APPROVED

The Board will consider approving a Capital Project Ordinance for the construction of the Carrboro High Schools Arts Wing. 

5.  Items Removed From Consent Agenda

6.  Public Hearings

a.      Public Hearing for EMS Franchise Ordinance for Johnston Ambulance Service, Inc. APPROVED

The Board will conduct a public hearing on the need for ambulance services by Johnston Ambulance Service, Inc. 

7.  Regular Agenda

a.      Sales Tax Distribution Method for Fiscal Year 2010-2011 APPROVED

The Board will consider Sales Tax Distribution Options and to confirm that the Orange County distribution of local option sales tax will remain based on Population for Fiscal Year 2010-2011. 

b.      First Reading: Emergency Services Franchise by Ordinance for Johnston Ambulance Service, Inc. APPROVED

The Board will consider approving on First Reading the granting of a franchise by ordinance to Johnston Ambulance Service, Inc. (JAS) – the Franchise Agreement under which it will operate. 

c.       The Lodges at Chapel Hill Subdivision – Preliminary Plat Approval APPROVED with CHANGES

The Board will consider receiving recommendations from Planning staff, Planning Board and Administration to take action on The Lodges at Chapel Hill Subdivision Preliminary Plat application. 

d.      Divestiture of County Real Property APPROVED with CHANGES

The Board will consider the disposition of properties discussed for divestiture, and if recommended, set minimum bids for those properties where minimum bids have not previously been set. 

e.      Elimination of Vacant Positions APPROVED

The Board will consider eliminating currently vacant positions and create permanent personnel service cost reductions in the FY 2009-10 and FY 2010-11 Budgets. 

f.        Adjusting the Limits on the Manager’s Contracting Authority APPROVED with CHANGES

The Board will consider information regarding the contracting authority of county managers in various North Carolina counties in order to compare the information to Orange County and, if appropriate, adjust the Manager’s contracting authority. 

8.  Reports

9.  County Manager’s Report

10.  County Attorney’s Report

a.      A Report on the Costs and Benefits Associated with Bringing Social Services and Child Support Enforcement Legal Services In-house REPORT RECEIVED

The Board will consider information regarding the possibility of replacing the current legal services model for the Department of Social Services (DSS) and Child Support Enforcement. 

11.  Appointments

a.      Orange County Housing Authority Board – New Appointment APPROVED

The Board will consider making an appointment to the Orange County Housing Authority Board. 

12.  Board Comments (Three Minute Time Limit Per Commissioner)

13.  Information Items

        Quarterly Capital Project Summaries

        March 16, 2010 BOCC Meeting Follow-up Actions List

14.  Closed Session

15.  Adjournment

 A summary of the Board’s actions from this meeting will be available on the County’s website the day after the meeting.