Orange County Board of Commissioners

Meeting Agenda
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Regular Meeting
Thursday, January 20, 2011
7:00 p.m. 
Department of Social Services, Hillsborough Commons 
113 Mayo St., Hillsborough, NC

Note: Background Material on all abstracts available in the Clerk’s Office

COMPLIANCE WITH THE “AMERICANS WITH DISABILITIES ACT” - Interpreter services and/or special sound equipment are available upon request.  Call the County Clerk’s office at (919) 245-2130.  If you are disabled and need assistance with reasonable accommodations, contact the ADA Coordinator in the County Manager's Office at (919) 245-2300 or TDD# 644-3045.  

BACKGROUND INFORMATION ON AGENDA ITEMS - is available in the Clerk’s office and complete copies of agenda material are located at the Orange County Library in Hillsborough and the Chapel Hill Library in Chapel Hill.  

1.  Additions or Changes to the Agenda


The Board of Commissioners pledges to the citizens of Orange County its respect. The Board asks its citizens to conduct themselves in a respectful, courteous manner, both with the Board and with fellow citizens.  At any time should any member of the Board or any citizen fail to observe this public charge, the Chair will ask the offending person to leave the meeting until that individual regains personal control. Should decorum fail to be restored, the Chair will recess the meeting until such time that a genuine commitment to this public charge is observed.  All electronic devices such as cell phones, pagers, and computers should please be turned off or set to silent/vibrate.

2.  Public Comments

(We would appreciate you signing the pad ahead of time so that you are not overlooked.)

a.         Matters not on the Printed Agenda

b.         Matters on the Printed Agenda

(These matters will be considered when the Board addresses that item on the agenda below.)

3.  Proclamations/ Resolutions/ Special Presentations

a.      Affordable Housing Performance Report

The Board will receive a presentation on the Annual Affordable Housing Performance Report from the Orange County Affordable Housing Advisory Board. 

b.      Proclamation Acknowledging February as “Human Relations Month”

The Board will consider a proclamation to recognize the month of February as “Human Relations Month” in Orange County and authorize the Chair to sign. 

4.  Consent Agenda

a.      Minutes

The Board will consider correcting and/or approving the minutes from November 9, 16, 18 and 22 (5:30 and 7:00 p.m.) as submitted by the Clerk to the Board. 

b.      Appointments

(1)   Commission for the Environment – Reappointments

The Board will consider making re-appointments to the Commission for the Environment. 

c.      Motor Vehicle Property Tax Release/Refunds

The Board will consider adoption of a refund resolution related to 71 requests fro motor vehicle property tax releases or refunds in accordance with NCGS. 

d.      Property Tax Releases and/or Refunds

The Board will consider adoption of a resolution to release property values related to twenty-eight (28) requests fro property tax release and/or refund in accordance with North Carolina General Statute 105-381. 

e.      Applications for Property Tax Exemption/Exclusion

The Board will consider five (5) untimely applications for exemption/exclusion from ad valorem taxation for the 2010 tax year. 

f.       Amendment to the Orange County Personnel Ordinance, Article IV, Section 6.0, Sick Leave and Correction of Previous Amendment to Article VI, Sections 5.1 and 5.2 of The Position Classification Plan

The Board will consider an amendment to the Orange County Personnel Ordinance, Article IV, Section 6.0, Sick Leave, to align Sick Leave accrual and usage with Annual Leave and to correct the September 2, 2010 amendment to Article VI, Theo Position Classification Plan, Sections 5.1 and 5.2. 

g.      Notice of Public Hearing on Orange County’s 2011 Legislative Agenda

The Board will consider providing notice of the Board of County Commissioners’ plans to hold a public hearing on February 1, 2011 on potential items for inclusion in Orange County’s legislative agenda package for the 2011 North Carolina General Assembly Session.  

h.      NC State Firemen’s and Rescue Squad Annual Certification Roster

The Board will consider approving the certification requirements for the Assistant Fire Marshal and staff to participate in the North Carolina State Firemen’s Association for the year 2011 and authorize the Chair to sign. 

i.        Approval to Extend the East Orange Fire Insurance District Boundary

The Board will consider approving the East Orange Fire Insurance District Map which has been expanded to include properties from the Little River Fire District that are currently not in an insurance district. 

j.        Renewal of Urban Curbside Recycling Services Agreement

The Board will consider continuing the agreement with Waste Industries, LLC of Durham, NC for the provision of Urban Curbside Recycling Collection Services effective April 1, 2011 through June 30, 2012 and authorize the Chair to sign. 

k.     Orange County Landfill Engineering Services Agreement

The Board will consider approving an addendum to the existing agreement for general engineering and environmental services for the Solid Waste Department with Draper Aden Associates for professional engineering services for three additional years through January 19, 2014 and authorize the Chair to sign. 

l.        Fiscal Year 2010-11 Budget Amendment #6

The Board will consider approving budget, grant, and capital project ordinance amendments for fiscal year 2010-11. 

m.    Change in BOCC Regular Meeting Schedule for 2011

The Board will consider one change in the County Commissioners’ regular meeting calendar for year 2011. 

5.  Items Removed From Consent Agenda

6.  Public Hearings

a.      Public Hearing on the Issuance of Up to $9.9 Million of Qualified School Construction Bonds for the Chapel Hill – Carrboro City Schools and Orange County Schools

The Board will conduct an additional public hearing on the proposed issuance of up to $9.9 million of Qualified School Construction Bonds for the Chapel Hill – Carrboro City Schools and Orange county Schools due to the revised public hearing notice dated Sunday, January 2, 2011; and to approve the Resolution Providing Final Approval of Terms and Documents for QSCB School Improvements Financing. 

7.  Regular Agenda

a.      Long-Term Affordability Policy Exception Request

The Board will consider a request from the Community Home Trust to allow a change in the period of affordability for a low-income housing tax credit project know as the Landings at Winmore. 

b.      Water and Sewer Management, Planning, and Boundary Agreement (WASMPBA) Clarification

The Board will consider approving a resolution related to a clarification within the WASMPBA and a transmittal letter. 

c.       County Capital Projects Budget Ordinance Amendments – Budget Amendment #6 – A

The Board will consider approving Budget Amendment #6-A for $13,097,651 for the County Capital Projects Fund. 

d.      Closing of County Capital Projects

The Board will consider closing seven completed County Capital Projects and close prior years’ activities in six active County Capital Projects. 

8.  Reports

a.      Progress Report on Telecommunication Issues within Orange County and Review of Request to Place Telecommunication Plan Tower Site Map on February 28, 2011 Quarterly Public Hearing

The Board will receive an update on staff activities concerning the County’s communication(s) needs and review a request to place the Telecommunications Plan Tower Site Map on the February 28, 2011 Quarterly Public Hearing agenda. 

9.  County Manager’s Report

10.  County Attorney’s Report

11.  Appointments

a.      Advisory Board on Aging – Two New Appointments

The Board will consider making two new appointments to the Advisory Board on Aging. 

b.      Historic Preservation Commission – New Appointment

The Board will consider making a new appointment to the Historic Preservation Commission. 

c.      Human Relations Commission – New Appointment

The Board will consider making one new appointment to the Human Relations Commission. 

12.  Board Comments (Three Minute Time Limit Per Commissioner)

13.  Information Items

        December 14, 2010 BOCC Meeting Follow-up Actions List

14.  Closed Session

Pursuant to NCGS 143-318.11(a)(3) To consult with an attorney employed or retained by the public body in order to preserve the attorney‑client privilege between the attorney and the public body, which privilege is hereby acknowledged; and

Pursuant to NCGS 143-318.11 (a) (5) To establish, or to instruct the public body's staff or negotiating agents concerning the position to be taken by or on behalf of the public body in negotiating (i) the price and other material terms of a contract or proposed contract for the acquisition of real property by purchase, option, exchange, or lease; and

“To discuss matters related to the location or expansion of industries or other businesses in the area served by the public body, including agreement on a tentative list of economic development incentives that may be offered by the public body in negotiations,” NCGS 143-318.11(a)(4).

“To consider the qualifications, competence, performance, character, fitness, conditions of appointment, or conditions of initial employment of an individual public officer or employee or prospective public officer or employee;” NCGS 143-318.11(a)(6).

To consider and approve the unsealing of closed session minutes.”

15.  Adjournment

 A summary of the Board’s actions from this meeting will be available on the County’s website the day after the meeting.