Orange County Board of Commissioners

Meeting Agenda
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Regular Meeting
Tuesday, April 19 2011
7:00 p.m. 
Southern Human Services Center 
2501 Homestead Rd, Chapel Hill, NC
   

Note: Background Material on all abstracts available in the Clerk’s Office

COMPLIANCE WITH THE “AMERICANS WITH DISABILITIES ACT” - Interpreter services and/or special sound equipment are available upon request.  Call the County Clerk’s office at (919) 245-2130.  If you are disabled and need assistance with reasonable accommodations, contact the ADA Coordinator in the County Manager's Office at (919) 245-2300 or TDD# 644-3045.  

BACKGROUND INFORMATION ON AGENDA ITEMS - is available in the Clerk’s office and complete copies of agenda material are located at the Orange County Library in Hillsborough and the Chapel Hill Library in Chapel Hill.  

 
  1.  Additions or Changes to the Agenda

 

PUBLIC CHARGE

 

The Board of Commissioners pledges to the citizens of Orange County its respect. The Board asks its citizens to conduct themselves in a respectful, courteous manner, both with the Board and with fellow citizens.  At any time should any member of the Board or any citizen fail to observe this public charge, the Chair will ask the offending person to leave the meeting until that individual regains personal control. Should decorum fail to be restored, the Chair will recess the meeting until such time that a genuine commitment to this public charge is observed.  All electronic devices such as cell phones, pagers, and computers should please be turned off or set to silent/vibrate.

 

  1.  Public Comments

(We would appreciate you signing the pad ahead of time so that you are not overlooked.)

a.         Matters not on the Printed Agenda (THREE MINUTE LIMIT PER SPEAKER - Written comments may be submitted to the Clerk to the Board.)

Petitions/Resolutions/Proclamations and other similar requests submitted by the public will not be acted upon by the Board of Commissioners at the time presented.  All such requests will be referred for Chair/Vice Chair/Manager review and for recommendations to the full Board at a later date regarding a) consideration of the request at a future regular Board meeting; or b) receipt of the request as information only.  Submittal of information to the Board or receipt of information by the Board does not constitute approval, endorsement, or consent.

b.         Matters on the Printed Agenda

(These matters will be considered when the Board addresses that item on the agenda below.)

  1.  Petitions by Board Members (Three Minute Limit Per Commissioner)

 

  1.  Proclamations/ Resolutions/ Special Presentations

 

a.      Proclamation Honoring Dr. Neil Pedersen

The Board will consider approving a proclamation honoring Dr. Neil Pedersen as he concludes services as Superintendent of Chapel Hill-Carrboro City Schools and proclaiming May 1, 2011 as “Neil Pedersen Day” in Orange County and authorize the Chair to sign. 

b.      County Health Rankings: Mobilizing Action Toward Community Health Report

The Board will receive the results of County Health Rankings Report for Orange County. 

c.       NCACC Outstanding County Program Award for Orange County’s Community Spay/Neuter Program

The Board and the Animal Services and Social Services Departments will receive a 2010 Outstanding County Program Award from the North Carolina Association of County Commissioners for the County’s Community Spay/Neuter Program as part of the celebration of National County Government Month. 

d.      Resolution Regarding Planned Uses of Revenues from a Potential One-Quarter Cent (1/4˘) County Sales and Use Tax

The Board will consider approving a resolution outlining the intentions of the Orange County Board of Commissioners regarding the use of the proceeds from a One-Quarter Cent (1/4˘) County Sales and Use Tax, if approved by voters on November 8, 2011 and authorize the Chair to sign. 

 

  1.  Consent Agenda

 

a.      Minutes

The Board will consider correcting and/or approving the minutes from March 3 and 17, 2011 as submitted by the Clerk to the Board.

b.      Appointments – None

c.       Motor Vehicle Property Tax Release/Refunds

The Board will consider adoption of a refund resolution related to 79 requests for motor vehicle property tax releases or refunds in accordance with NCGS.

d.      Property Tax Releases and/or Refunds

The Board will consider adoption of a resolution to release property values related to thirty (30) requests for property tax release and/or refund in accordance with North Carolina General Statute 105-381. 

e.       Applications for Property Tax Exemption/Exclusion

The Board will consider two (2) untimely applications for exemption/exclusion from ad valorem taxation for the 2010 tax year. 

f.       Tax Collector’s Settlement Due to Retirement

The Board will receive the tax collector’s settlement on current and delinquent tax and approve the resolution with the account thereof due to the retirement of Jo Roberson. 

g.      Renewal of Consolidated Agreement Between Health Department and NC Department of Health and Human Services

The Board will consider approving the annual consolidated agreement between the NC Department of Health and Human Services and the Orange County Health Department, which provides State and Federal funds to the Health Department to partially support mandated services and authorize the Chair to sign. 

h.      Technology Purchases

The Board will consider approving 1) the purchase of 350 computers to replace aging inventory; 2) the upgrade of another 350 computers with current operating systems and office software; and 3) the purchase of a Storage Area Network device and authorize the Financial Services Department to execute the necessary paperwork. 

i.        Fiscal Year 2010-11 Budget Amendment #9

The Board will consider approving budget and capital project ordinance amendments for fiscal year 2010-11. 

j.        Approval to Extend the East Orange Fire Insurance District Boundary

The Board will consider approving the East Orange Fire Insurance District Map which has been expanded to include properties from the Caldwell Fire District that are currently not in an insurance district. 

k.      Community Development Block Grant Awards – Economic Recovery Grant and Scattered Site Housing Rehabilitation Grant

The Board will consider approving the execution of the Grant Agreements: Funding Approval Forms; and Resolutions for the FY 2010 Community Development Block Grant Economic Recovery program and the FY2010 Community Development Block Grant Award for the Scattered Site Housing Rehabilitation Program and authorize the Chair to sign. 

l.        HOME Investment Partnership Program – Deed of Trust Modification – Substitution of Collateral

The Board will consider approving the execution of there (3) Deed of Trust Modification – Substitution of Collateral documents to secure funding provided to a homeownership project sponsored by Habitat for Humanity and authorize the Chair to sign. 

 

  1.  Items Removed From Consent Agenda

 

  1.  Public Hearings

 

a.      North Carolina Department of Transportation (NCDOT) Proposed 2009-2010 and 2010-2011 Secondary Road (SR) Construction Program for Orange County

The Board will conduct a public hearing, receive public comment, and make a recommendation on the North Carolina Department of Transportation’s Proposed 2009-2010 and 2010-2011 Secondary Roads Improvement Program for Orange County. 

 

  1.  Regular Agenda

 

a.      Murphey School Local Historic Landmark Designation

The Board will consider approving an ordinance designating the Murphey School as an Orange County Local Historic Landmark. 

b.      Integrated Supply Services Agreement: Walker Automotive Supply, Inc.

The Board will consider approving an integrated supply services agreement with Walker Automotive Supply, Inc. for implementation of an on-site inventory program for fleet and facilities and authorize the Chair to sign. 

c.       Buckhorn-Mebane Economic Development Area Water and Sewer Design

The Board will consider an optional design alignment and sewer facility for Phase 2 of the Buckhorn-Mebane Economic Development  Area water and sewer infrastructure and authorize the County Manager to sign. 

 

  1.  Reports

 

a.      Regional and Local Transportation Planning Initiatives

The Board will receive an overview of ongoing transit planning activities. 

 

  1.  County Manager’s Report

 

  1.  County Attorney’s Report

 

  1.  Appointments

 

a.      Adult Care Home Community Advisory Committee – Appointments

The Board will consider making appointments to the Adult Care Home community Advisory Committee. 

b.      Orange County Alcoholic Beverage Control (ABC) Board – Appointments

The Board will consider making two second term appointments to the Orange County Alcoholic Beverage Control (ABC) Board. 

c.       Orange County Board of Adjustment – Appointments

The Board will consider making appointments to the Orange County Board of Adjustment. 

d.      Orange County Nursing Home Community Advisory Committee – Appointments

The Board will consider making four appointments to the Orange County Nursing Home Community Advisory Committee. 

e.       Orange Unified Transportation Board – Appointment

The Board will consider making a first term appointment to the Orange Unified Transportation Board. 

 

  1.  Board Comments (Three Minute Time Limit Per Commissioner)

 

  1.  Information Items

 

·         April 5, 2011 BOCC Meeting Follow-up Actions List

·         Update on Food Waste Collection at Local Schools

·         Orange County Capital Building Project Update

 

  1.  Closed Session

 

  1.  Adjournment

 A summary of the Board’s actions from this meeting will be available on the County’s website the day after the meeting.