Orange County Board of Commissioners

Meeting Agenda
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Regular Meeting
Thursday, September 8, 2011
7:00 p.m. 
Department of Social Service Building, Hillsborough Commons
113 Mayo Street, Hillsborough, NC

Note: Background Material on all abstracts available in the Clerk’s Office

COMPLIANCE WITH THE “AMERICANS WITH DISABILITIES ACT” - Interpreter services and/or special sound equipment are available upon request.  Call the County Clerk’s office at (919) 245-2130.  If you are disabled and need assistance with reasonable accommodations, contact the ADA Coordinator in the County Manager's Office at (919) 245-2300 or TDD# 644-3045.  

BACKGROUND INFORMATION ON AGENDA ITEMS - is available in the Clerk’s office and complete copies of agenda material are located at the Orange County Library in Hillsborough and the Chapel Hill Library in Chapel Hill.  

  1.  Additions or Changes to the Agenda




The Board of Commissioners pledges to the citizens of Orange County its respect. The Board asks its citizens to conduct themselves in a respectful, courteous manner, both with the Board and with fellow citizens.  At any time should any member of the Board or any citizen fail to observe this public charge, the Chair will ask the offending person to leave the meeting until that individual regains personal control. Should decorum fail to be restored, the Chair will recess the meeting until such time that a genuine commitment to this public charge is observed.  All electronic devices such as cell phones, pagers, and computers should please be turned off or set to silent/vibrate.

  1.  Public Comments

(We would appreciate you signing the pad ahead of time so that you are not overlooked.)

a.         Matters not on the Printed Agenda (THREE MINUTE LIMIT PER SPEAKER – Written comments may be submitted to the Clerk to the Board.)

Petitions/Resolutions/Proclamations and other similar requests submitted by the public will not be acted upon by the Board of Commissioners at the time presented.  All such requests will be referred for Chair/Vice Chair/Manager review and for recommendations to the full Board at a later date regarding a) consideration of the request at a future regular Board meeting; or b) receipt of the request as information only.  Submittal of information to the Board or receipt of information by the Board does not constitute approval, endorsement, or consent.

b.         Matters on the Printed Agenda

(These matters will be considered when the Board addresses that item on the agenda below.)

  1.  Petitions by Board Members (Three Minute Limit Per Commissioner)


  1.  Proclamations/ Resolutions/ Special Presentations

a.         Orange County Arts Grant Recipients

The Board will consider presenting checks to local artists and nonprofit organizations receiving Orange County Arts Grants. 

b.        Orange County Preparedness Month Proclamation

The Board will consider proclaiming September 2011 as Orange County Preparedness Month and authorize the Chair to sign the proclamation. 

  1.  Consent Agenda

a.      Minutes

The Board will consider correcting and/or approving the minutes from May 10 and June 9 and 14, 2011 as submitted by the Clerk to the Board. 

b.      Appointments – None

c.       Jail Inspection Report

The Board will consider receiving the jail inspection report for July 14, 2011 from the North Carolina Department of Health and Human Services. 

d.      Impact Fee Reimbursement Request – Habitat for Humanity

The Board will consider an impact fee reimbursement request from Habitat for Humanity of Orange county, NC, Inc. for $53,312 for seven (7) homes recently constructed in the County. 

e.       Authorization to Provide Employee Paycards

The Board will consider authorizing the use of paycards as an additional option of paying employees and authorize the Manager to sign. 

f.       Intergovernmental Agreements

The Board will consider approving various intergovernmental agreements and authorize the Manager to sign. 

g.      Easements Pertaining to County Owned Real Property at 112 and 118 North Churton Street

The Board will consider granting an easement between Orange County and SunTrust Bank as well as an easement pertaining to the properties at 112 and 118 N. Churton Street and authorize the Chair to execute the documents. 

  1.  Items Removed From Consent Agenda


  1.  Public Hearings


  1.  Regular Agenda

a.      Resolution Authorizing Application to the Local Government Commission to Issue Up to $42.5 Million in Limited Obligation Refunding Bonds

The Board will consider approving a resolution authorizing application to the Local Government Commission (LGC) to issue up to $45.5 million in Limited Obligation Refunding bonds to refund the 2007 Certificates of Participation.  

b.      Employee Health Insurance and Other Benefits for 2012

c.       Bid Award: Link Center Geothermal HVAC and Approval of Budget Amendment # 1-B

The Board will consider awarding the bid and approving a construction contract to Warren Hay Mechanical, Hillsborough, NC, in the amount of $679,326 for the installation of geothermal HVAC system a John M. Link, Jr. Government Services Center to replace the existing system and authorize the Chair to sign subject to final review by the County Attorney. 

  1.  Reports

a.      Economic Development Potential and One-Quarter (¼) Cent Sales Tax Educational Material Report

The Board will receive a report from Planning and Economic Development staff and consultant Obrien/Atkins Associates on economic development potential and One-Quarter (1/4) Cent Sales Tax educational material. 

10.  County Manager’s Report

11.  County Attorney’s Report

12.  Appointments

13.  Board Comments (Three Minute Time Limit Per Commissioner)

14.  Information Items

·         August 23, 2011 BOCC Meeting Follow-up Actions List

15.  Closed Session

16.  Adjournment

 A summary of the Board’s actions from this meeting will be available on the County’s website the day after the meeting.