Orange County Board of Commissioners

Meeting Agenda
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Regular Meeting
Tuesday, October 4, 2011
7:00 p.m. 
Department of Social Service Building, Hillsborough Commons
113 Mayo Street, Hillsborough, NC

Note: Background Material on all abstracts available in the Clerk’s Office

COMPLIANCE WITH THE “AMERICANS WITH DISABILITIES ACT” - Interpreter services and/or special sound equipment are available upon request.  Call the County Clerk’s office at (919) 245-2130.  If you are disabled and need assistance with reasonable accommodations, contact the ADA Coordinator in the County Manager's Office at (919) 245-2300 or TDD# 644-3045.  

BACKGROUND INFORMATION ON AGENDA ITEMS - is available in the Clerk’s office and complete copies of agenda material are located at the Orange County Library in Hillsborough and the Chapel Hill Library in Chapel Hill.  

  1.  Additions or Changes to the Agenda




The Board of Commissioners pledges to the citizens of Orange County its respect. The Board asks its citizens to conduct themselves in a respectful, courteous manner, both with the Board and with fellow citizens.  At any time should any member of the Board or any citizen fail to observe this public charge, the Chair will ask the offending person to leave the meeting until that individual regains personal control. Should decorum fail to be restored, the Chair will recess the meeting until such time that a genuine commitment to this public charge is observed.  All electronic devices such as cell phones, pagers, and computers should please be turned off or set to silent/vibrate.


  1.  Public Comments

(We would appreciate you signing the pad ahead of time so that you are not overlooked.)

a.         Matters not on the Printed Agenda (THREE MINUTE LIMIT PER SPEAKER – Written comments may be submitted to the Clerk to the Board.)

Petitions/Resolutions/Proclamations and other similar requests submitted by the public will not be acted upon by the Board of Commissioners at the time presented.  All such requests will be referred for Chair/Vice Chair/Manager review and for recommendations to the full Board at a later date regarding a) consideration of the request at a future regular Board meeting; or b) receipt of the request as information only.  Submittal of information to the Board or receipt of information by the Board does not constitute approval, endorsement, or consent.

b.         Matters on the Printed Agenda

(These matters will be considered when the Board addresses that item on the agenda below.)

  1.  Petitions by Board Members (Three Minute Limit Per Commissioner)

·            Follow-up on Request for Staff to Provide List of Reports

  1.  Proclamations/ Resolutions/ Special Presentations

a.         Scott Huler, 2011 Piedmont Laureate

The Board will hear a brief selection from creative nonfiction writer Scott Huler, the 2011 Piedmont Laureate, during October (National Arts & Humanities Month). 

b.         Recognition of Pink Campaign Sponsors

The Board will recognize local business partners who were major contributors of money, goods or services to promote Breast Cancer Awareness through the Emergency Services Pink Campaign. 

  1.  Consent Agenda

a.      Minutes

The Board will consider correcting and/or approving the minutes from June 21, August 23, 30 and September 13, 2011 as submitted by the Clerk to the Board. 

b.      Appointments – None

c.       Motor Vehicle Property Tax Release/Refunds

The Board will consider adoption of a refund resolution related to 13 requests for motor vehicle property tax releases or refunds in accordance with NCGS. 

d.      Property Tax Releases and/or Refunds

The Board will consider adoption of a resolution to release property values related to five (5) requests for property tax release and/or refund in accordance with North Carolina General Statute 105-381. 

e.       Applications for Property Tax Exemption/Exclusion

The Board will consider three (3) untimely applications for exemption/exclusion from ad valorem taxation for the 2011 tax year. 

f.       Refund of Overpayment of Tax/Revenue Stamps

The Board will consider approving a refund of $136 for overpayment of tax/revenue stamps. 

g.      Applications for North Carolina Education Lottery Proceeds for Chapel Hill – Carrboro City Schools and Orange County Schools and Contingent Approval of Budget Amendment #2-B Related to School Capital Project Ordinances

The Board will consider approving applications to the North Carolina Department of Public Instruction to release funds from the NC Education Lottery account related to FY 2011-12 debt service payments for Chapel Hill/Carrboro City Schools and Orange County Schools and authorize the Chair to sign. 

h.      Purchase of Three Ambulances and Approval of Budget Amendment # 2-C

The Board will consider purchasing three (3) ambulances from Excellance Incorporated of Madison, Alabama to add to the existing fleet of four (4) Excellance ambulances, which were purchased in 2010. 

i.        Grant Submittal to the Golden Leaf Foundation on Behalf of Piedmont Grown

The Board will consider authorizing staff to submit a $148,500 grant proposal to the Golden Leaf Foundation on behalf of Piedmont Grown. 

j.        Intergovernmental Agreements

The Board will consider approving various intergovernmental agreements and authorize the Manager to sign. 

k.      Emergency Services Station Location Selection Authorization

The Board will consider authorizing the County Manager to select and negotiate the location of Emergency Services substations.  

l.        Changes in BOCC Regular Meeting Schedule for 2011

The Board will consider one change in the Board of County Commissioners’ meeting Calendar for year 2011. 

m.        Adoption of Bond Order Authorizing General Obligation Refunding Bonds in the Maximum Amount of $47,000,000 to Refund Public Improvements Bonds Issued in 2004 and 2005 and Approve a Resolution Regarding Publication of Bond Order


  1. Items Removed From Consent Agenda
  1. Public Hearings

a.      Conditional Use (CU) Application – Tinnin Woods

The Board will receive the Planning board recommendation, close the public hearing, and make a decision on the Tinnin Woods Conditional Use application. 

b.     North Carolina Tomorrow Comprehensive Economic Development Strategy (CEDS) for Orange County as Part of the Seven County Triangle J Council of Governments

The Board will conduct a public hearing to receive public input regarding submittal of a Grant Application through the NC Department of Commerce. 

  1. Regular Agenda

a.      Rogers Road Area Mitigation Options And Landfill Closure Impacts

The Board will receive from County staff a comprehensive response to requests for the County to design and implement a mitigation plan to address impacts perceived to have been created by the proximity of the Orange County Landfill in relation to the historic Rogers Road Area. 

  1. Reports
  2.  County Manager’s Report
  3.  County Attorney’s Report
  4.  Appointments
  5.  Board Comments (Three Minute Time Limit Per Commissioner)
  6.  Information Items

·         September 20, 2011 BOCC Meeting Follow-up Actions List

·         Letter from Chair Regarding September 20, 2011 Public Petitions

15. Closed Session

“To discuss the County’s position and to instruct the County Manager and County Attorney on the negotiating position regarding the terms of a contract to purchase real property,” NCGS § 143-318.11(a)(5).

“To consider and approve the unsealing of closed session minutes.”

16. Adjournment

 A summary of the Board’s actions from this meeting will be available on the County’s website the day after the meeting.