Orange County Board of Commissioners

Meeting Agenda
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Regular Meeting
Tuesday, March 13, 2012
7:00 p.m. 
Department of Social Services, Hillsborough Commons
113 Mayo Street, Hillsborough, NC
   

Note: Background Material on all abstracts available in the Clerk’s Office

COMPLIANCE WITH THE “AMERICANS WITH DISABILITIES ACT” - Interpreter services and/or special sound equipment are available upon request.  Call the County Clerk’s office at (919) 245-2130.  If you are disabled and need assistance with reasonable accommodations, contact the ADA Coordinator in the County Manager's Office at (919) 245-2300 or TDD # 644-3045.  

BACKGROUND INFORMATION ON AGENDA ITEMS - is available in the Clerk’s office and at the Orange County Main Library in Hillsborough.

 

1.   Additions or Changes to the Agenda

PUBLIC CHARGE

 

The Board of Commissioners pledges to the citizens of Orange County its respect. The Board asks its citizens to conduct themselves in a respectful, courteous manner, both with the Board and with fellow citizens.  At any time should any member of the Board or any citizen fail to observe this public charge, the Chair will ask the offending person to leave the meeting until that individual regains personal control. Should decorum fail to be restored, the Chair will recess the meeting until such time that a genuine commitment to this public charge is observed.  All electronic devices such as cell phones, pagers, and computers should please be turned off or set to silent/vibrate.

2.  Public Comments

(We would appreciate you signing the pad ahead of time so that you are not overlooked.)

a.         Matters not on the Printed Agenda (THREE MINUTE LIMIT PER SPEAKER – Written comments may be submitted to the Clerk to the Board.)

Petitions/Resolutions/Proclamations and other similar requests submitted by the public will not be acted upon by the Board of Commissioners at the time presented.  All such requests will be referred for Chair/Vice Chair/Manager review and for recommendations to the full Board at a later date regarding a) consideration of the request at a future regular Board meeting; or b) receipt of the request as information only.  Submittal of information to the Board or receipt of information by the Board does not constitute approval, endorsement, or consent.

b.         Matters on the Printed Agenda

(These matters will be considered when the Board addresses that item on the agenda below.)

3.  Petitions by Board Members (Three Minute Limit Per Commissioner)

4.  Proclamations/ Resolutions/ Special Presentations

a.      Presentation on the County’s Online Service Offerings

The Board will receive information on the current state of Orange County’s web-based online services and provide any recommendations and directions for future expansion. 

b.     UNC Report on Entrepreneurship Opportunities in Orange County

The Board will receive a report prepared by the University of North Carolina at Chapel Hill’s Department of City and Regional Planning that summarizes the current state of entrepreneurship activity originating from the University of North Carolina at Chapel Hill and provide comments to staff. 

5.  Consent Agenda

a.      Minutes

The Board will consider correcting and/or approving the minutes from January 24, 31 and February 10, 2012 as submitted by the Clerk to the Board. 

b.      Appointments – None

c.       Motor Vehicle Property Tax Release/Refunds

The Board will consider adoption of a release/refund resolution related to 30 requests for motor vehicle property tax releases or refunds in accordance with NCGS. 

d.      Property Tax Releases and/or Refunds

The Board will consider adoption of a resolution to release property values related to fifteen (15) requests for property tax release and/or refund in accordance with North Carolina General Statute 105-381. 

e.       Application for Property Tax Exemption/Exclusion

The Board will consider one untimely application for exemption/exclusion from ad valorem taxation for the 2011 tax year. 

f.       Jail Inspection Report

The Board will receive the jail inspection report for January 4, 2012 from the North Carolina Department of Health and Human Services.  

g.      Bid Award: Electronic Security Control System Upgrade for Orange County Jail

The Board will consider awarding a contract for the purchase and installation of an Electronic Security Control System Upgrade for the Orange County Jail at a cost of $144,789 from Norment Security Group, Inc. through its Garner, North Carolina location and authorize the Financial Services Director to execute the necessary paperwork. 

h.      Notice of Public Hearing on Orange County’s 2012 Legislative Agenda

The Board will consider notice of the Board of County Commissioners’ plans to hold a public hearing on April 3, 2012 on potential items for inclusion in Orange County’s legislative agenda package for the 2012 North Carolina General Assembly Session. 

i.        Authorization to Declare Items Surplus

The Board will consider declaring two pieces of heavy equipment surplus for disposal through GovDeals and authorize the AMS Director to affect the sale of the items. 

j.        License Renewal for Farmers’ Market Pavilion – Eno River Farmers’ Market, Inc.

The Board will consider renewal of the license agreement for the Eno River Farmers’ Market Inc., for use of the Farmers’ Market Pavilion through March 31, 2015 (existing agreement expires April 1, 2012) and authorize the Chair to sign.

k.      Comprehensive Plan and Unified Development Ordinance (UDO) Amendment Outline and Schedule for Upcoming Items (Special Flood Hazard Area and Commercial/Industrial Standards)

The Board will consider and approve the process components and schedule for two government initiated items anticipated for the May 29, 2012 Quarterly Public Hearing. 

l.        Resolution Approving Application for a Clean Water State Revolving Fund Loan to Finance the Proposed McGowan Outfall

The Board will consider approving a resolution authorizing staff to apply for a North Carolina Department of Environment and Natural Resources Clean Water Revolving Fund Loan funding to finance the elimination of an existing pump station and construction of a proposed sewer collections outfall line and authorize the Chair to sign. 

m.    BOCC Rules of Procedure – Revised Booklet

The Board will consider approval of the revised BOCC Rules of Procedure booklet. 

6.  Items Removed From Consent Agenda

7.  Public Hearings

8.  Regular Agenda

a.      Approval of the Construction of Orange Grove Fire Stations #2 and #3 in the Cane Creek Fire District

The Board will consider approving the recommendation from the Emergency Services Workgroup to proceed with the construction of Orange Grove Fire Station #2 and #3 in the Cane Creek Fire District. 

b.      Landfill Neighborhood Illegal Dumping Cleanup/Collection

The Board will review staff’s plans and timeline and consider authorizing staff to proceed with the cleanup of waste improperly dumped on properties within ¾ mile of the Orange County Landfill. 

c.      Interim Services Planning for Walnut Grove Solid Waste Convenience Center

The Board will receive and consider authorizing staff to proceed with an interim convenience center service plan of services to be provided at the Walnut Grove Church Road Convenience Center during the period of construction. 

d.      NC 54/I-40 Corridor Study

The Board will provide comments to Durham – Chapel Hill – Carrboro Metropolitan Planning Organization on the NC54/I-40 Corridor Study. 

e.      Schools Adequate Public Facilities Ordinance (SAPFO) – Receipt and Transmittal of 2012 Annual Technical Advisory Committee Report

The Board will receive the 2012 Annual Report of the SAPFO Technical Advisory Committee and transmit it the SAPFO partners for comments before certification in May and authorize the Chair to sign. 

9.  Reports

a.      Orange County Transit Plan Timeline Update

The Board will review and acknowledge a draft timeline for the Orange County Transit Plan and associated elements. 

10.  County Manager’s Report

11.  County Attorney’s Report

12.  Appointments

13.  Board Comments (Three Minute Limit Per Commissioner)

14.  Information Items

·        February 21, 2012 BOCC Meeting Follow-up Actions List

·        BOCC Chair Letter Regarding Future Board Consideration of Concealed Weapons at County Facilities

·        BOCC Chair Letter Regarding Presentation on Jail Population/Expansion

·        BOCC Chair Letter Regarding Board Consideration of Advisory Board Protocols

·        BOCC Chair Letter Regarding Draft Alternate Transit Plan with Local Funding

15.  Closed Session

16.  Adjournment

 A summary of the Board’s actions from this meeting will be available on the County’s website the day after the meeting.