Orange County Board of Commissioners

Meeting Agenda
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Regular Meeting
Tuesday, May 15, 2012
7:00 p.m. 
Southern Human Services Center
2501 Homestead Rd, Chapel Hill, NC
   

Note: Background Material on all abstracts available in the Clerk’s Office

COMPLIANCE WITH THE “AMERICANS WITH DISABILITIES ACT” - Interpreter services and/or special sound equipment are available upon request.  Call the County Clerk’s office at (919) 245-2130.  If you are disabled and need assistance with reasonable accommodations, contact the ADA Coordinator in the County Manager's Office at (919) 245-2300 or TDD # 644-3045.  

BACKGROUND INFORMATION ON AGENDA ITEMS - is available in the Clerk’s office and at the Orange County Main Library in Hillsborough.

1.                  Additions or Changes to the Agenda

PUBLIC CHARGE

 

The Board of Commissioners pledges to the residents of Orange County its respect. The Board asks its residents to conduct themselves in a respectful, courteous manner, both with the Board and with fellow residents.  At any time should any member of the Board or any resident fail to observe this public charge, the Chair will ask the offending person to leave the meeting until that individual regains personal control. Should decorum fail to be restored, the Chair will recess the meeting until such time that a genuine commitment to this public charge is observed.  All electronic devices such as cell phones, pagers, and computers should please be turned off or set to silent/vibrate.

2.  Public Comments

(We would appreciate you signing the pad ahead of time so that you are not overlooked.)

a.       Matters not on the Printed Agenda (Limited to One Hour – THREE MINUTE LIMIT PER SPEAKER – Written comments may be submitted to the Clerk to the Board.)

Petitions/Resolutions/Proclamations and other similar requests submitted by the public will not be acted upon by the Board of Commissioners at the time presented.  All such requests will be referred for Chair/Vice Chair/Manager review and for recommendations to the full Board at a later date regarding a) consideration of the request at a future regular Board meeting; or b) receipt of the request as information only.  Submittal of information to the Board or receipt of information by the Board does not constitute approval, endorsement, or consent.

b.         Matters on the Printed Agenda

(These matters will be considered when the Board addresses that item on the agenda below.)

3.  Petitions by Board Members (Three Minute Limit Per Commissioner)

4.  Proclamations/ Resolutions/ Special Presentations

a.         National Historic Preservation Month  APPROVED

The Board will consider a proclamation designating May as National Historic Preservation Month in Orange County and authorize the Chair to sign. 

b.        Presentation of Manager’s Recommended Fiscal Year 2012-13 Annual Operating Budget and 2012-17 Capital Investment Plan PRSENTED

                             2012-13 Annual Operating Budget, Manager Recommended

The Board will receive the Manager’s Recommended FY 2012-13 Annual Operating Budget and 2012-17 Capital Investment Plan. 

c.         Distinguished Budget Presentation Award PRESENTED

The Board will recognize the budget staff of the Orange county Finance And Administrative Services Department for earning the Government Finance Officers’ Association Distinguished Budget Presentation Award for the 2011-12 fiscal year budget document. 

5.  Consent Agenda

a.         Minutes APPROVED

The Board will consider correcting and/or approving the minutes from both meetings on March 29, 2012. 

b.        Motor Vehicle Property Tax Release/Refunds APPROVED

The Board will consider adoption of a release/refund resolution related to thirty-six requests for motor vehicle property tax releases or refunds. 

c.         Property Tax Releases and/or Refunds APPROVED

The Board will consider adoption of a resolution to release property values related to eight requests for property tax release and/or refund in accordance with North Carolina General Statute 105-381. 

d.        Re-negotiated Lease – High Rock Road Solid Waste Convenience Center DEFERRED

The Board will consider the approval of the re-negotiated lease for the Solid Waste Convenience Center located on High Rock Road and authorize the Chair to sign. 

e.         Approval of Agreement for Household Hazardous Waste Collection Services APPROVED

The Board will consider approving the award of a contract to Clean Harbors Environmental Services that provides Household Hazardous Waste collection, processing, and disposal services for the residents of Orange County and Conditionally Exempt Small Quantity Generators within the County and authorize the Chair to sign. 

f.          County Attorney Employment Agreement Amendment APPROVED

The Board will consider amending the Employment Agreement governing the terms and conditions of the County Attorney’s employment. 

g.         Schools Adequate Public Facilities Ordinance (SAPFO) – Approval and Certification of 2012 Report APPROVED

The Board will consider approving the 2012 Schools Adequate Public Facilities Ordinance Technical Advisory committee Report and certify portions of the Report. 

h.        Fiscal Year 2011-12 Budget Amendment #9 APPROVED

The Board will consider approving budget and capital project ordinance amendments for fiscal year 2011-12. 

i.           Applications for North Carolina Education Lottery Proceeds for Chapel Hill – Carrboro City Schools and Orange County Schools and Contingent Approval of Budget Amendment # 9-A Related to School Capital Project Ordinances APPROVED

The Board will consider approving applications to the North Carolina Department of Public Instruction to release funds from the NC Education Lottery account related to FY 2011-12 debt service payments for Chapel Hill – Carrboro City Schools and Orange County Schools, and to approve Budget Amendment #9-A, contingent on the State’s approval of the applications. 

j.          Approval of a Resolution Regarding a Lease Agreement between Chapel Hill – Carrboro City Schools, NWN Corporation/Cisco Systems, Inc. and Key Government Finance, Inc.  APPROVED

The Board will consider approving a resolution regarding a lease agreement between Chapel Hill – Carrboro City Schools, NWN Corporation/Cisco Systems Inc., and Key Government Finance, Inc. for the lease of equipment to upgrade the district’s technology infrastructure. 

k.        Contract Award for Master Planning Services, Southern Human Services Master Plan APPROVED

The Board will consider approving a Professional Services Agreement with Clarion Associates in an amount not to exceed $110,000 for the Development of a Master Plan and potential Special Use Permit amendments for the Southern Human Services Campus; and authorize the Chair to sign. 

6.  Public Hearings

7.  Regular Agenda

a.          Resolution Regarding the Next General Reappraisal of Real Property APPROVED

The Board will consider 2015 as the optimal year for the next general reappraisal of real property and to approve a resolution establishing the year for the next general reappraisal of real property in Orange County. 

b.         Economic Development Advisory Board APPROVED POLICY and made some APPOINTMENTS

The Board will consider approving the final draft “Economic Development Advisory Board Policies and Procedures” and appoint ten individuals for the initial reconstituted Economic Development Advisory Board. 

c.          Orange County Transit Plan and Related Agreements APPROVED in PRINCIPLE

Updated Plan presented on 5-15-12

The Board will consider adoption of the Orange County Transit Plan and consider approval of the Durham/Orange Cost Share Agreement, the Orange County/Triangle Transit Implementing Agreement and the Do Not Levy Agreement and authorize the Chair to sign if approved. 

8.  Reports

9.  County Manager’s Report

10.  County Attorney’s Report

11.  Appointments

a.         Advisory Board on Aging – Appointment APPROVED

The Board will consider making an appointment to the Advisory Board on Aging

b.         Affordable Housing Advisory Board – Appointment APPROVED

The Board will consider making an appointment to the Affordable Housing Advisory Board. 

c.          Agricultural Preservation Board – Appointments APPROVED

The Board will consider making appointments to the Agricultural Preservation Board. 

d.         Animal Services Advisory Board – Appointments APPROVED

The Board will consider making appointments to the Animal Services Advisory Board. 

e.          Board of Health – Appointments APPROVED

The Board will consider making appointments to the Board of Health

f.          Chapel Hill Board of Adjustment – Appointments APPROVED

The Board will consider making appointments to the Chapel Hill Board of Adjustment

g.         Chapel Hill Planning Board – Appointment APPROVED

The Board will consider making an appointment to the Chapel Hill Planning Board. 

h.         Orange County Alcoholic Beverage Control (ABC) Board – Appointments APPROVED

The Board will consider making appointments to the Orange county Alcoholic Beverage Control Board. 

12.  Board Comments (Three Minute Limit Per Commissioner)

13.  Information Items

·           May 1, 2012 BOCC Meeting Follow-up Actions List

·           Memo from Planning Department to BOCC Regarding NCDOT Eubanks Road Realignment Options

·           BOCC Chair Letter Regarding Special Advisory Committees

14.  Closed Session

“Pursuant to G.S. § 143-318.11(a)(3) "to consult with an attorney retained by the Board in order to preserve the attorney-client privilege between the attorney and the Board.”

15.  Adjournment

 A summary of the Board’s actions from this meeting will be available on the County’s website the day after the meeting.