Orange County Board of Commissioners

Meeting Agenda
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Regular Meeting
Tuesday, June 19, 2012
7:00 p.m. 
Southern Human Services Center
2501 Homestead Rd, Chapel Hill, NC
   

Note: Background Material on all abstracts available in the Clerk’s Office

COMPLIANCE WITH THE “AMERICANS WITH DISABILITIES ACT” - Interpreter services and/or special sound equipment are available upon request.  Call the County Clerk’s office at (919) 245-2130.  If you are disabled and need assistance with reasonable accommodations, contact the ADA Coordinator in the County Manager's Office at (919) 245-2300 or TDD # 644-3045.  

BACKGROUND INFORMATION ON AGENDA ITEMS - is available in the Clerk’s office and at the Orange County Main Library in Hillsborough.

1.    Additions or Changes to the Agenda

PUBLIC CHARGE

 

The Board of Commissioners pledges to the residents of Orange County its respect. The Board asks its residents to conduct themselves in a respectful, courteous manner, both with the Board and with fellow residents.  At any time should any member of the Board or any resident fail to observe this public charge, the Chair will ask the offending person to leave the meeting until that individual regains personal control. Should decorum fail to be restored, the Chair will recess the meeting until such time that a genuine commitment to this public charge is observed.  All electronic devices such as cell phones, pagers, and computers should please be turned off or set to silent/vibrate.

2.  Public Comments

(We would appreciate you signing the pad ahead of time so that you are not overlooked.)

a.       Matters not on the Printed Agenda (Limited to One Hour – THREE MINUTE LIMIT PER SPEAKER – Written comments may be submitted to the Clerk to the Board.)

Petitions/Resolutions/Proclamations and other similar requests submitted by the public will not be acted upon by the Board of Commissioners at the time presented.  All such requests will be referred for Chair/Vice Chair/Manager review and for recommendations to the full Board at a later date regarding a) consideration of the request at a future regular Board meeting; or b) receipt of the request as information only.  Submittal of information to the Board or receipt of information by the Board does not constitute approval, endorsement, or consent.

b.      Matters on the Printed Agenda

(These matters will be considered when the Board addresses that item on the agenda below.)

3.  Petitions by Board Members (Three Minute Limit Per Commissioner)

4.  Proclamations/ Resolutions/ Special Presentations

a.      Orange County Ag Tourism Farms Special Presentation PRESENTED

The Board will consider recognizing Orange County farmers that were featured in the March-April 2012 Chapel Hill Magazine as part of an Orange County ag tourism promotion and present each of the farms with a framed farm profile. 

b.      Resolution – North Carolina 10% Campaign / Local Food Economy APPROVED

The Board will consider a resolution supporting the Center for Environmental Farming Systems “10% Campaign” to support local and regional food economies, and ask County staff to explore ways to augment or incorporate these principles and goals into the County’s organizational culture and authorize the Chair to sign. 

c.      Appointment of New Tax Administrator APPROVED

 

5.  Consent Agenda

a.         Minutes  APPROVED

The Board will consider correcting and/or approving the minutes from March 22 and April 19, 2012 as submitted by the Clerk to the Board. 

b.        Motor Vehicle Property Tax Release/Refunds APPROVED

The Board will consider adoption of a release/refund resolution related to 22 requests for motor vehicle property tax releases or refunds in accordance with NCGS. 

c.         Property Tax Releases and/or Refunds APPROVED

The Board will consider adoption of a resolution to release property values related to twenty-five (25) requests for property tax release and/or refunds in accordance with North Carolina General Statute 105-381. 

d.        Town of Hillsborough Wayfinding Signage Easement APPROVED

The Board will consider providing a maintenance easement to the Town of Hillsborough for wayfinding signs located on County property and authorize the Chair to sign. 

e.         Home and Community Care Block Grant for Older Adults Funding Plan for FY 2012-13 APPROVED

The Board will consider approving the recommended Home and Community Care Block Grant for Older Adults Funding Plan for FY 2012-13 in the amount of $510,464 and authorize the Chair to sign. 

f.          Agreements Between Chapel Hill Carrboro City Schools, Orange County Schools, and Health Department for School Nurses APPROVED

The Board will consider approving the renewal agreements between Chapel Hill Carrboro City Schools, Orange County Schools and the Health Department for nine school nurses and authorize the Chair to sign. 

g.         Approval of Senior Lunch Caterer Contract with Nantucket Grill, Inc. APPROVED

The Board will consider approving the food service caterer contract with Nantucket Grill, Inc. to provide noon meals for the Home and Community Care Block Grant-funded Senior Lunch Program at the Seymour and Central Orange Senior Centers for the period July 1, 2012 through June 30, 2013 with optional one year extension. 

h.        Community Development Block Grant Program – Section 3 Plan and Equal Employment and Procurement Plan APPROVED

The Board will consider adopting the Section 3 Plan and Equal Employment and Procurement Plan for the County’s Community Development Block Grant Program and authorize the Chair to sign. 

i.           Fiscal Year 2011-12 Budget Amendment #10 APPROVED

The Board will consider approving budget, grant, and capital project ordinance amendments for fiscal year 2011-12 and approve a reimbursement resolution for Orange Rural Fire Department.   

j.          Approval of a Lease/Purchase Agreement between Orange County Schools and Chase Equipment Finance to Provide Computers for Teachers and Students APPROVED

The Board will consider approving a lease/purchase agreement between Orange County Schools and Chase Equipment Finance for the lease/purchase of computers for teachers and students to upgrade the District’s digital technology and authorize the Chair to sign. 

k.        Amendment to Hobbs, Upchurch & Associates Contract: Buckhorn-Mebane EDD Water and Sewer Extension Project – Phase II APPROVED

The Board will consider approving an amendment to the Hobbs, Upchurch & Associates contract for design of water and sewer utilities in the Buckhorn Economic Development District area to revise the timeline for services rendered and add easement mapping, negotiation and coordination to the scope of work and authorize the Chair to sign. 

l.           Legal Advertisement for Quarterly Public Hearing – August 27, 2012  APPROVED

The Board will consider the legal advertisement for items to be presented at the joint Board of County Commissioners/Planning Board Quarterly Public Hearing scheduled for August 27, 2012. 

m.      Comprehensive Plan and Unified Development Ordinance (UDO) Amendment Outline/Schedule for Efland Design Standards APPROVED

The Board will consider and approve process components and schedule for amendments to the UDO Text and/or Zoning Atlas regarding Efland Design Standards, currently scheduled for the November 19, 2012 Quarterly Public Hearing. 

n.        Valley Forge Road Property Lease Rate for Builders FirstSource APPROVED

The Board will consider approving a tiered renewal lease rate schedule of $2.50 per square foot for 24 months and $2.75 per square foot for 36 months for property owned by the County at 401 Valley Forge Road, Hillsborough and leased to Builders FirstSource. 

o.         SportsPlex Facility Management Agreement Renewal APPROVED

The Board will consider renewing an agreement with Recreation Factory Partners, LLC, to provide facility management for the Triangle SportsPlex and authorize the Chair to sign. 

p.        Reconciliation of Longevity Over/Underpayments Since January 1, 2004 APPROVED

The Board will consider approving approximately $15,500 in longevity overpayments issued from FY 2006-07 through FY 2011-12 to 12 employees and not require repayment, and to approve the issuance of longevity payments totaling $1,066 to two employees who were underpaid longevity from FY 2004-05 through 2007-08. 

q.        Amendment to the Orange County Code of Ordinances Regarding Massage Regulation APPROVED

The Board will consider amending the Orange County Code of Ordinances related to the regulation of massage practitioners and businesses and authorize the Chair to sign. 

r.         Joint Resolution Approving Dissolution of Orange Person Chatham (OPC) Mental Health, Developmental Disability and Substance Abuse Authority APPROVED

The Board will consider a joint resolution officially dissolving OPC and establishing the area authority comprised of a fifteen county catchment area – Cardinal Innovations Center known as PBH and authorize the Chair to sign. 

s.          Approval of an Agency Agreement Between Orange County, Caldwell Fire Department and Eno Fire and Emergency Services for Primary Fire Protection in an Area of the Caldwell Fire District APPROVED

The Board will consider approving the Agency Agreement between Orange County, the Caldwell Fire Department and Eno Fire and Emergency Services for primary fire protection in an area of the Caldwell Fire District. 

6.  Public Hearings

a.         Proposed 2011-2012 Secondary Road (SR) Construction Program for Orange County APPROVED

The Board will hold a public hearing to receive public comment on and discuss the North Carolina Department of Transportation’s Proposed 2011-12 Secondary Roads Construction Program for Orange County. 

b.         Chapel Hill Joint Planning Transition Area Zoning Atlas Amendment – St. Paul Village APPROVED

The Board will receive the Planning Board recommendation, close the public hearing, and take action on a proposal to amend the Joint Planning Area Zoning Atlas to change the zoning of a 20.9 acre 5-lot assemblage at the northeast corner of Rogers Road and Purefoy Drive from Residential-1 to Residential-5-Conditional. 

7.  Regular Agenda

a.      Approval of Fiscal Year 2012-13 Budget Ordinance, FY2012-13 County Capital, Grant Project Funding, FY2012-17 Capital Investment Plan and County Fee Schedule APPROVED

The Board will consider approving the Fiscal Year 2012-13 Budget Ordinance, FY 2012-13 County Capital, Grant Project Funding, FY 2012-17 Capital Investment Plan and County Fee Schedule. 

b.     Amendment to the Orange County Personnel Ordinance Article IV, Section 28-36, Health Insurance APPROVED

The Board will consider and approve an amendment to the Orange County Personnel Ordinance Article IV, Section 28-36, Health Insurance regarding retiree health coverage for employees hired on or after July 1, 2012. 

c.      Modification of Mebane Water and Sewer Service Agreement for the Buckhorn-Mebane-Efland Area APPROVED

The Board will consider approving a modified Water and Sewer Service Agreement with the City of Mebane for provision of water and sewer service in the Buckhorn-Mebane-Efland area and authorize the Chair to sign.   

d.     Resolution of Approval – Conserving Native Wildflowers on Roadways APPROVED

The Board will consider a resolution approving a plan to implement voluntary roadside management practices that will increase the visibility, enjoyment, and conservation of native wildflowers along some of the roadways in Orange County and authorize the Chair to sign. 

8.  Reports

a.         Hydrilla in the Eno River PRESENTED

The Board will receive an update concerning the extent of Hydrilla, an invasive aquatic plant, in the Eno River.  

9.  County Manager’s Report

10.  County Attorney’s Report

11.  Appointments

a.         Adult Care Home Community Advisory Committee – Appointments APPROVED

The Board will consider making appointments to the Adult Care Home Community Advisory Committee. 

b.        Advisory Board on Aging – Appointment  APPROVED

The Board will consider making an appointment to the Advisory Board on Aging. 

c.         Animal Services Advisory Board – Appointment APPROVED

The Board will consider making an appointment to the Animal Services Advisory Board. 

d.        Carrboro Northern Transition Area Advisory Committee – Appointment APPROVED

The Board will consider making an appointment to the Carrboro Northern Transition Area Advisory Committee. 

e.         Economic Development Advisory Board – Appointments APPROVED

The Board will consider making appointments to the Economic Development Advisory Board. 

f.          Hillsborough Board of Adjustment – Appointments APPROVED

The Board will consider making appointments to the Hillsborough Board of Adjustment. 

g.         Human Relations Commission – Appointments APPROVED

The Board will consider making appointments to the Human Relations Commission.

h.        Orange County Planning Board – Appointment APPROVED

The Board will consider making an appointment to the Orange County Planning Board. 

i.           Orange-Person-Chatham (OPC) Community Operations Center Advisory Board – New Appointments APPROVED

The Board will consider making appointments to the newly formed Orange-Person-Chatham Community Operations Center Advisory Board. 

j.          Orange Water & Sewer Authority Board of Directors – Appointment APPROVED

The Board will consider making an appointment to the Orange Water & Sewer Authority Board of Directors. 

k.        Workforce Development Board-Regional Partnership – Appointment APPROVED

The Board will consider making an appointment to the Workforce Development Board – Regional Partnership. 

12.  Board Comments (Three Minute Limit Per Commissioner)

13.  Information Items

·            Report on May 8, 2012 Election in Orange County

·            Parks and Recreation Master Plan Status Memo

·            2012 Annual Observation Well Network Report

·            Orange County Small Business Loan Program Status Report

·            BOCC Chair Letter Regarding Mountains to Sea Trail Request

·            BOCC Chair Response Letter Regarding Mountains to Sea Trail Request

·            June 5, 2012 BOCC Meeting Follow-up Actions List

14.  Closed Session

15.  Adjournment

 A summary of the Board’s actions from this meeting will be available on the County’s website the day after the meeting.