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Privacy

All citizens are protected by the Identity Theft Protection Act: Per NCGS 132-1.10(f), Effective Dec 1, 2005

Most relevant section states:

Any person preparing or filing a document for recordation or filing in the official records may not include a social security, employer taxpayer identification, drivers license, state identification, passport, checking account, savings account, credit card, or debit card number, or personal identification (PIN) code or passwords in the document, unless expressly required by law or court order, adopted by the State Registrar on records of vital events, or redacted so that no more than the last four digits of the identification number is included.

Any person has a right to request a register of deeds to remove, from an image or copy of an official record placed on a register of deeds’ Internet Web site available to the general public or on an Internet Web site available to the general public used by a register of deeds to display public records, any social security, employer taxpayer identification, drivers license, state identification, passport, checking account, savings account, credit card, or debit card number, or personal identification (PIN) code or passwords contained in an official record. The request must be made in writing and delivered by mail, facsimile, or electronic transmission, or delivered in person, to the register of deeds. The request must specify the personal information to be redacted, information that identifies the document that contains the personal information and unique information that identifies the location within the document that contains the social security, employer taxpayer identification, drivers license, state identification, passport, checking account, savings account, credit card, or debit card number, or personal identification (PIN) code or passwords to be redacted. No fee will be charged for the redaction pursuant to such a request. Any person who requests a redaction without proper authority to do so shall be guilty of an infraction, punishable by a fine no to exceed five hundred dollars ($500.00) for each violation.

Form for requesting the Register of Deeds office remove personal information as specified above.

Other Privacy Issues

Orange County Register of Deeds’ office seeks to balance public privacy concerns with prevailing public information laws. In doing so, the Register of Deeds has established a public information position that adheres to State and Federal laws governing the retention, disclosure and security of public information.

In accordance with prevailing state privacy laws, Orange County provides mechanisms by which the public can request personal information redacted, or obscured from view, on the Internet.  The guiding statute contains details of the types of personal information subject to redaction within the statutory framework the Register of Deeds operates.

Please note there is not a provision in this, or any other current statute for redacting signatures from images on legal documents. These signatures are critical in providing affirmation of the documents' authenticity and serve a valuable public purpose for legal, ancestral and historical research.

The indexing of web-based information by third party entities, including search engine providers, is performed at the discretion of these third party entities.  While technology conventions may exist allowing the County to request portions of its web-based information not to be indexed,  the County must consider the value of that indexing to persons performing historical and/or genealogical research.