Orange County Board of Commissioners

Meeting Agenda
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Regular Meeting
Tuesday, February 3, 2004
7:30 p.m.
F. Gordon Battle Courtroom
106 E. Margaret Lane
Hillsborough, NC  27
278     

Note: Background Material on all abstracts available in the Clerk's Office

COMPLIANCE WITH THE "AMERICANS WITH DISABILITIES ACT" - interpreter services and/or special sound equipment are available with prior notice.  If you need this assistance, call the County Clerk's office at 732-8181, ext. 2130.  If you are disabled and need assistance, contact the ADA Coordinator at extension 2300 or TDD# 644-3045.

ESTIMATED TIMES LISTED AFTER EACH ITEM - these are approximate times.  Citizens are encouraged to be at the meeting at the starting time.  The Board usually considers items in the order listed and proceeds at a steady pace.  As a courtesy to others, speakers are asked to limit their comments to three minutes.

BACKGROUND INFORMATION ON AGENDA ITEMS - is available in the Clerk's office and complete copies of agenda material are located at the Orange County Library in Hillsborough and the Chapel Hill Library in Chapel Hill.  

(Items in Bold Carried Forward from Cancelled January 26, 2004 Meeting)

 

1.        Additions or Changes to the Agenda (7:30-7:35)

PUBLIC CHARGE

 

The Board of Commissioners pledges to the citizens of Orange County its respect. The Board asks its citizens to conduct themselves in a respectful, courteous manner, both with the Board and with fellow citizens.  At any time should any member of the Board or any citizen fail to observe this public charge, the Chair will ask the offending person to leave the meeting until that individual regains personal control. Should decorum fail to be restored, the Chair will recess the meeting until such time that a genuine commitment to this public charge is observed.

2.        Public Comments (7:35-7:45)

(We would appreciate you signing the pad ahead of time so that you are not overlooked.)

a.         Matters not on the Printed Agenda

b.         Matters on the Printed Agenda

(These matters will be considered when the Board addresses that item on the agenda below.)

3.         Board Comments (7:45-8:00)

4.         County Manager's Report (8:00-8:05)

5.         Resolutions or Proclamations (8:05-8:20)

a.      Human Relations Month 2004

The Board will receive information on Human Relations Month Activities and consider proclaiming February 2004 as Human Relations Month in Orange County. 

b.      One Book One Community Project

The Board will receive information on the One Book One Community Project and to consider a resolution challenging residents to participate in the One Book One Community Project. 

c.       Resolution - Agricultural Center Work Group

The Board will consider a resolution creating an Agricultural Center Work Group, including two Commissioners, to evaluate needs and possible uses of an Agricultural Center in Orange County, reporting back within one year. 

6.         Special Presentations (8:20-8:50)

a.      Orange County Arts Grant Recipients (Fall 2003)

The Board will acknowledge and present checks to local artists and arts organizations receiving Fall 2003 Orange County Arts Grants. 

b.      Orange County Rape Crisis Center's 30th Anniversary Art Project Placement

The Board will consider a temporary location, preferably the Southern Human Services Building located in Chapel Hill, to house the 30th Anniversary art project of the Orange County Rape Crisis Center taking into consideration the location, security, safety, content appropriateness and other issues related to the art project.

c.       Affordable Housing Performance Presentation

The Board will receive the first Affordable Housing Performance Report from the Orange County Affordable Housing Advisory Board. 

d.      OWASA Water Reclamation and Reuse, Biosolids Land Application Programs

The Board will consider information about OWASA's; 1) planned Water Reclamation and Reuse Program and proposed implementation of water reclamation and reuse system with the University; and 2) biosolids land application program.

7.         Public Hearings (8:50-9:00)

a.       Orange County Consolidated Housing Plan Update

The Board will receive comments from the public regarding the housing and non-housing needs to be included in the 2004-2005 Annual Update of the Consolidated Housing Plan for Housing and Community Development Programs in Orange County and proposed uses of 2004-2005 HOME funds.

8.         Items for Decision--Consent Agenda (9:00-9:10)

a.      Minutes

The Board will consider corrections and/or approval of minutes as submitted by the Clerk to the Board as listed:

September 25, 2003 - BOCC Public Hearing on Animal Shelter Operations

September 29, 2003 - BOCC Joint Meeting with School Boards

October 1, 2003 - BOCC Regular Meeting

October 21, 2003 - BOCC Regular Meeting

December 4, 2003 - BOCC Public Hearing on the Potential Impacts of a Possible School Merger

b.      Appointments

(1)       Homestead and High School Roads Safety Task Force

The Board will consider one appointment to the Homestead and High School Roads Safety Task Force. 

c.      Motor Vehicle Property Tax Release/Refunds

The Board will consider adoption of a refund resolution related to 190 requests for motor vehicle property tax releases or refunds in accordance with North Carolina General Statutes.

d.      Property Value Changes

The Board will consider approving value changes made in property values after the 2003 Board of Equalization and Review has adjourned. 

e.       Resolution Creating a Special Board of Equalization and Review

The Board will consider a resolution providing for the appointment of a special board of equalization and review to carry out the statutory responsibilities of ensuring that tax lists and tax records comply with the provisions of the North Carolina Machinery Act; and establish the recommended level of compensation for members of the E&R Board; and direct staff to recruit applicants for the E&R Board, with appointments to be made at a future Commissioners' meeting.

f.        Approval of Contract to Purchase Real Property - Hope Creek, Ltd.

The Board will consider authorizing the purchase of a 1.1 acre tract along New Hoe Creek from Hope Creek, Limited to protect an important riparian corridor and potential future trail and for the County Attorney and staff to negotiate any points in the contract other than the purchase price, as necessary, with a closing expected to occur by February 28, 2004. 

g.      Agreement for Groundwater Monitoring for the Orange County Landfill

The Board will consider extending the Solid Waste Department agreement with Research and Analytical Laboratories, Inc. for ground water monitoring services at the Orange County Landfill for three additional years through December 31, 2006 and authorize the Chair to sign the Contract, subject to final review by staff and County Attorney.  

h.      Scheduling a Public Hearing on Orange County's 3-Year Solid Waste Plan Update

The Board will consider scheduling a Public Hearing on February 3, 2004 to receive public comments on the 3-Year Update of Orange County's Solid Waste Management Plan. 

i.        Telecommunications Towers Regulations Amendments

The Board will consider Planning Board and Administration recommendations, close the Public Hearing and make a decision on the proposed Telecommunication Towers amendments to Article 6.18 and Article 8.8.17a of the Orange County Zoning Ordinance. 

j.        Subdivision Regulations Amendment: IV-B-3 Streets

The Board will consider Planning Board and Administration recommendations, close the Public Hearing and make a decision regarding a proposed amendment to the Orange County Subdivision Regulation, IV-B-3 Streets, subsection IV-B-3-a.

k.      Final Plat Requirements Amendments

The Board will consider Planning Board and Administration recommendations, close the Public Hearing and make a decision regarding the proposed new/revised certificates and endorsements that are required to be on recorded plats of major subdivisions, minor subdivisions, and subdivisions not subject to subdivision regulations. 

l.        Schools Class A Special Use Permit Amendments

The Board will consider Planning Board and Administration recommendations, close the public Hearing and consider approval of a proposed amendment to the Orange County Zoning Ordinance to make Schools: Elementary, Middle, and Secondary - a Class A Special Use in appropriate zoning districts and to apply special use permit standards that meet the general standards, zoning district requirements and similar standards as detailed in Section 8.8.29 ("Growth Management Subdivision Standards") of the Zoning Ordinance. 

m.    Library Services Task Force

The Board will consider reconvening the members of the Library Services Task Force and approving its charge; and review the recommendations from the Library Services Task Force Report submitted to the Board of County Commissioners in November 2001. 

n.      Grant Request from Duke Health Community Care, Inc. to Assist in Purchase of Emergency Generator

The Board will consider approving grant funding in the amount of $10,000 from the Human Services Safety Net reserve to assist in the purchase of an emergency generator for the Duke Community Hospice Inpatient Care facility located in the Meadowland business park, Hillsborough. 

o.      Budget Amendment #8

The Board will consider approving budget ordinance, capital project ordinance, and grant project ordinance amendments for fiscal year 2003-04. 

9.         Items for Decision--Regular Agenda

a.      Acceptance of Grant Allocation from the Department of Homeland Security State Homeland Security Grant Program (9:10-9:25)

The Board will consider acceptance of a State pass-through grant allocation of feral Homeland Security funds in the amount of $363,908 to reimburse Orange County for the purchase of equipment associated with homeland security activities of the County, its municipalities, and the University; authorize the Manager to sign the Memorandum of Agreement; Authorize the Manager to sign the Assurances of Participation; Authorize the Manager to identify Nick Waters, Director of Emergency Management, as the Designated Agent under Annex B; and Authorize the Manager to identify Eric Griffin, Emergency Management Specialist, as the Point of Contact under Annex B. 

b.      Soccer Superfund - Policy and Guidelines (9:25-9:40)

The Board will consider a draft policy and set of guidelines for use of the Soccer Superfund and provide feedback to staff.  The document would be brought back for action at a subsequent meeting. 

c.       Authorization to Use County Property and Terms of Lease Transition for Alternative School Temporary Site (9:40-9:55)

The Board will consider permitting the Orange County Board of Education temporary use of County property located on the southeast corner of Tryon and Hassell Streets, Hillsborough for use as an alternative school; authorizing the County Attorney and Purchasing Director to prepare a lease between Orange County and the Orange County Board of Education for property necessary for the alternative school for approval by the Commissioners no later than February 17, 2004; and direct the Purchasing Director to negotiate termination of the existing lease with GE Capital and to  facilitate re-issuance of a new lease with like terms between the Orange County Board of Education and GE Capital.

d.      Consideration of Work Session on February 23, 2004 (9:55-10:10)

The Board will consider scheduling a work session on February 23, 2004 in the time originally allotted for the Quarterly Public Hearing to discuss non-public hearing items. 

e.       Breastfeeding Education and Support Program/Expanded Food & Nutrition Education Program (10:10-10:25)

The Board will consider a follow-up report on progress being made to secure sufficient funds to sustain the Breastfeeding Support Program/Expanded Food & Nutrition Education Program (EFNEP), and to request continuation funding from the County through the remainder of the fiscal year (until June 30, 2004) of the four positions at a total cost of $35,000, with funds to be transferred from the Human Services Safety Net. 

f.        Appointments (10:25-10:30)

(1)         Adult Care Home Community Advisory Committee

The Board will consider an appointment to the Adult Care Home Community Advisory Committee (A.C.H.C.A.C.).

(2)         Chapel Hill/Orange County Visitors Bureau

The Board will consider one reappointment and two new appointments to the Chapel Hill/Orange County Visitors Bureau. 

(3)         Commission for the Environment

The Board will consider an appointment to the Commission for the Environment (CFE). 

(4)         Library Services Task Force

The Board will consider appointments to the Library Services Task Force. 

10.       Reports

11.       Closed Session (10:30- )

a.       "To discuss the County's position and to instruct the County Manager and County Attorney on the negotiating position regarding the terms of a contract to purchase real property," NCGS 143-318.11(a)(5).

b.      "To consult with an attorney retained by the Board in order to preserve the attorney-client privilege between the attorney and the Board, including Apex Northwest Partnership et al vs. Orange County," NCGS 143-318.11(a)(3).

c.       "To discuss matters relating to the location of an industry in Orange County," NCGS 143-318.11(a)(4).

12.       Adjournment

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