Orange County Board of Commissioners

Meeting Agenda
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Revised 03/02/04 to include item 8-e, Revised 03/03/04 to include item 8-f

Regular Meeting
Thursday, March 4, 2004
7:30 p.m.
F. Gordon Battle Courtroom
106 East Margaret Lane
Hillsborough, NC
    

Note: Background Material on all abstracts available in the Clerk's Office

COMPLIANCE WITH THE "AMERICANS WITH DISABILITIES ACT" - interpreter services and/or special sound equipment are available with prior notice.  If you need this assistance, call the County Clerk's office at 732-8181, ext. 2130.  If you are disabled and need assistance, contact the ADA Coordinator at extension 2300 or TDD# 644-3045.

ESTIMATED TIMES LISTED AFTER EACH ITEM - these are approximate times.  Citizens are encouraged to be at the meeting at the starting time.  The Board usually considers items in the order listed and proceeds at a steady pace.  As a courtesy to others, speakers are asked to limit their comments to three minutes.

BACKGROUND INFORMATION ON AGENDA ITEMS - is available in the Clerk's office and complete copies of agenda material are located at the Orange County Library in Hillsborough and the Chapel Hill Library in Chapel Hill.  

 

1.   Additions or Changes to the Agenda (7:30-7:35)

PUBLIC CHARGE

 

The Board of Commissioners pledges to the citizens of Orange County its respect. The Board asks its citizens to conduct themselves in a respectful, courteous manner, both with the Board and with fellow citizens.  At any time should any member of the Board or any citizen fail to observe this public charge, the Chair will ask the offending person to leave the meeting until that individual regains personal control. Should decorum fail to be restored, the Chair will recess the meeting until such time that a genuine commitment to this public charge is observed.

2.   Public Comments (7:35-7:45)

(We would appreciate you signing the pad ahead of time so that you are not overlooked.)

a.         Matters not on the Printed Agenda

b.         Matters on the Printed Agenda

(These matters will be considered when the Board addresses that item on the agenda below.)

3.   Board Comments (7:45-8:00)

4.   County Manager's Report (8:00-8:05)

5.   Resolutions or Proclamations (8:05-8:30)

a.      Women's History Month

The Board will consider recognizing March 2004 as Women's History Month with a proclamation and authorize the Chair to sign. 

b.      Severe Weather Awareness Week

The Board will consider designating the week of March 14 through 20, 2004 as Severe Weather Awareness Week in Orange County and encourage residents to learn more about severe weather preparedness. 

6.   Special Presentations

7.   Public Hearings (8:30-8:45)

a.      CDBG Housing Development Program - Richmond Hills

The Board will receive citizen comments prior to official close-out of the County's Richmond Hills Housing Development Program and authorize execution of the Certificate of Completion by the Chair of the Board of Commissioners.  

b.      Annual Public Housing Agency (PHA) Plan - Section 8 Housing Program

The Board will conduct a public hearing and approve submission of the Annual Public Housing Agency Plan for the Orange County Housing Authority and authorize the Chair to sign the Certification of Compliance/Board Resolution on behalf of the Board. 

8.   Items for Decision--Consent Agenda (8:45-8:50)

a.      Minutes

The Board will consider correcting and/or approving minutes from November 5, 2003, November 18, 2003 and January 31, 2004. 

b.      Appointments - None

c.       Housing Rehabilitation Contract Award

The Board will consider awarding one housing rehabilitation contract for the HOME Program Housing Rehabilitation Program at 420 Northside Dr., Chapel Hill for $22,375 to Silver Fox Enterprises. 

d.      Budget Amendment #9

The Board will consider approving budget ordinance and school capital project amendments for fiscal year 2003-04.  

e.      Change in BOCC Regular Meeting Schedule

The Board will consider four changes in the County Commissioners' regular meeting calendar for the year 2004. 

f.      Notice of Public Hearing on Orange County's 2004 Legislative Agenda

The Board will provide notice of plans to hold a public hearing on March 16, 2004 at the Southern Human Services Center on 1) potential items for inclusion in Orange County's legislative agenda package for the 2004 North Carolina General Assembly Session and 2) for discussion of potential items/projects to request federal funding assistance. 

9.   Items for Decision--Regular Agenda

a.      PD-1-03 State Employees Credit Union Addition Planned Development Rezoning and Class A Special Use Permit  (8:50-9:05)

The Board will consider closing the Public Hearing, hear recommendations and then make a decision regarding the State Employees Credit Union's proposed Planned Development rezoning and Class A Special Use Permit for expansion of the existing facilities. 

Administration Recommendation: Approval of the proposed Planned Development rezoning and Class A Special Use Permit for expansion of the existing facilities with the attached Resolutions of Approval Version One, which includes a condition that access entrance on Old NC 86 be immediately changed to a right in/right out entrance. 

Planning Board Recommendation: Approval of the proposed Planned Development rezoning and Class A Special Use Permit for expansion of the existing facilities with the Attached Resolution of Approval Version Two, which includes a condition that access entrance on Old NC 86 be changed to a right in/right out entrance only when the level of traffic the intersection of Oakdale Drive and Old NC 86 exceeds a level of service D.

Planning Staff Recommendations: Approval of the proposed Planned Development rezoning and Class A Special Use Permit for expansion of the existing facilities with the attached Resolution of Approval Version One, which includes a condition that access entrance on Old NC 86 be immediately changed to a right in/right out entrance. 

b.      Decisions Regarding Orange County Middle School #3 Site and Adjacent Properties  (9:05-9:20)  

      The Board will consider various decisions regarding the proposed Orange County Schools Middle School #3 site and adjacent properties; approve the amount to be paid for the school site at $775,000; adopt the OCS Middle School #3 capital project ordinance; direct staff to work with OCS to schedule discussions about the ultimate disposition of the approximately 26 acres of the Allison and Daniel properties not needed for middle school #3; receive the presentation from County staff on its analysis of the Euliss property; direct the Manager, Attorney and staff to carry out the administrative steps (including preparation and signing of relevant documents) necessary to purchase the Euliss property prior to the March 15 option expiration; and adopt the accompanying Soccer Superfund capital project ordinance. 

c.       Legal Advertisement for Joint Planning Area Public Hearing - March 29, 2004 (9:20-9:30)

The Board will consider the legal advertisement for items to be presented at the Joint Planning Area (JPA) Public Hearing scheduled for March 29, 2004. 

d.      Soccer Superfund - Policy and Guidelines (9:30-9:40)

The Board will consider a draft policy and set of guidelines for use of the Soccer Superfund and provide feedback and input to staff as desired.  The final document will be brought back as a consent item at a subsequent meeting. 

e.      Site Plan - Efland Cheeks Park (Phase II) (9:40-9:50)

The Board will consider approving the submittal of a site plan for Phase II of Efland Cheeks Park and authorize staff to submit the site plan for approval. 

The Board may wish to authorize staff to prepare a report on the potential role of construction management in future, larger-scope park projects, reporting back at a subsequent meeting later this spring. 

f.        Adoption of 2003-2013 Capital Investment Plan (9:50-10:05)

      The Board will consider formal adoption of Orange County's 2003-2013 Capital Investment Plan (CIP), provide direction to staff concerning any required changes and then formally adopt the Plan to reflect any such changes. 

g.      Request for Refund on Registered Motor Vehicle (10:05-10:15)

     The Board will consider one request for refund of property taxes on a motor vehicle. 

h.      Appointments (10:15-10:20)

(1)      Chapel Hill/Orange County Visitors Bureau

The Board will consider an appointment to the Chapel Hill/Orange County Visitors Bureau. 

(2)      Commission for Women

The Board will consider appointments to the Commission for Women (CFW). 

(3)      Chapel Hill Planning Board

The Board will consider one reappointment and one new appointment to the Chapel Hill Planning Board. 

(4)      Library Services Task Force

The Board will consider an appointment to the Library Services Task Force. 

(5)      Southern Orange Senior Center Design Committee

The Board will consider appointments to the Southern Orange Senior Center Design Committee. 

10.   Reports (10:20-10:30)

a.      Schools Adequate Public Facilities Ordinance (SAPFO) Calculations - Projected Student Membership and Building Capacity

The Board will receive a preliminary report on the student membership and capacity o the Orange County Schools (OCS) and Chapel Hill-Carrboro City Schools (CHCCS) as of November 15, 2003; and pose any questions needing further staff analysis prior to the Board's approval of membership and capacity figures at a future BOCC meeting; and provide any appropriate direction to staff. 

11.   Closed Session (10:30- )

a.       "To consider the qualifications, competence, performance, character, fitness, conditions of appointment, or conditions of initial employment of an individual public officer or employee or prospective public officer or employee;" NCGS 143-318.11(a)(6).

12.   Adjournment

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