Orange County Board of Commissioners

Meeting Agenda
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Regular Meeting
Tuesday, April 20, 2004
7:30 p.m.
Southern Human Services Center
2505 Homestead Road
Chapel Hill, NC

Note: Background Material on all abstracts available in the Clerk's Office

COMPLIANCE WITH THE "AMERICANS WITH DISABILITIES ACT" - interpreter services and/or special sound equipment are available with prior notice.  If you need this assistance, call the County Clerk's office at 732-8181, ext. 2130.  If you are disabled and need assistance, contact the ADA Coordinator at extension 2300 or TDD# 644-3045.  

ESTIMATED TIMES LISTED AFTER EACH ITEM - these are approximate times.  Citizens are encouraged to be at the meeting at the starting time.  The Board usually considers items in the order listed and proceeds at a steady pace.  As a courtesy to others, speakers are asked to limit their comments to three minutes.

BACKGROUND INFORMATION ON AGENDA ITEMS - is available in the Clerk's office and complete copies of agenda material are located at the Orange County Library in Hillsborough and the Chapel Hill Library in Chapel Hill.  

1.   Additions or Changes to the Agenda (7:30-7:35)


The Board of Commissioners pledges to the citizens of Orange County its respect. The Board asks its citizens to conduct themselves in a respectful, courteous manner, both with the Board and with fellow citizens.  At any time should any member of the Board or any citizen fail to observe this public charge, the Chair will ask the offending person to leave the meeting until that individual regains personal control. Should decorum fail to be restored, the Chair will recess the meeting until such time that a genuine commitment to this public charge is observed.

2.   Public Comments (7:35-7:45)

(We would appreciate you signing the pad ahead of time so that you are not overlooked.)

a.         Matters not on the Printed Agenda

b.         Matters on the Printed Agenda

(These matters will be considered when the Board addresses that item on the agenda below.)

3.   Board Comments (7:45-8:00)

4.   County Manager's Report (8:00-8:05)

5.   Items for Decision--Consent Agenda (8:05-8:15)

a.      Minutes

The Board will correct and/or approve the minutes as submitted by the Clerk to the Board for the February 12, 2004 Work Session and the February 19, 2004 Regular Meeting. 

b.      Appointments - None

c.       Jail Inspection Report

The Board will receive the jail inspection report for March 2, 2004 from the North Carolina Department of Health and Human Services. 

d.      Change in BOCC Regular Meeting Schedule

The Board will consider one change in the regular meeting calendar by changing the May 6, 2004 County Commissioners' Budget Work Session to Wednesday, May 5, 2004 at 7:30 at the Southern Human Services Center, 2501 Homestead Road, Chapel Hill, North Carolina. 

e.      Emergency Communications Study - Change Order

The Board will consider a change order request to Phase 2A of the Communications Study allowing additional requested services which impact the Study and authorize the Manger or his designee(s) to execute all relevant document associated with the change order.  

f.        Contract with CTL Engineering for Remedial Roof Work and Plan Update

The Board will consider contracting with CTL Engineering for consulting services based on proposals 1) associated with the remedial roof work on County Buildings for FY 2003=04, per the Roof Asset Management Program prepared by CTL Engineering in 1999, and 2) to update the existing roof asset management program and authorize the Purchasing Director to execute the appropriate paperwork. 

g.      Child Support Attorney Contract

The Board will consider contracting with Coleman, Gledhill, Hargrave and Peek to provide legal representation for the Child Support office and authorize the Chair to sign. 

h.      Lease Renewal - Bradshaw Quarry Road Solid Waste Convenience Center

The Board will consider the renewal of the lease for the Solid Waste Convenience Center located on Bradshaw Quarry Road for the period of July 1, 2004 through June 30, 2009 at a cost of $300 per month, and authorize the Chair to sign. 

i.        Budget Amendment #11

The Board will consider approval of budget ordinance amendments and a grant project ordinance for fiscal year 2003-04. 

j.        Application for Grant from the Federal Farm and Ranch Land Protection Program for Agricultural Conservation Easements

The Board will consider authorizing staff to submit a grant application to the US Department of Agriculture's Farm and Ranch Land Protection Program for the purchase of farmland preservation conservation easements in Orange County in an amount not to exceed $1,000,000 prior to the May 3 deadline, with County matching funds to come from a combination of alternative financing for conservation easements and the Lands Legacy Fund. 

k.      Boards and Commissions - BOCC

The Board will consider adopting a procedure that the BOCC would like to use in order to facilitate any change in Boards and Commissions and to amend the Volunteer Resolution. 

6.   Resolutions or Proclamations (8:15-8:35)

a.      Recognition of Stanley Hughes - 2004 Small Farmer of the Year

The Board will consider recognizing Mr. Stanley B. Hughes, owner and operator of Pine Knot Farm, as the 2004 Gilmer L. and Clara Y. Dudley Small Farmer of the Year through the Cooperative Extension program, North Carolina A&T State University, Greensboro, NC and authorize the Chair to sign. 

b.      National Tourism Week

The Board will consider a proclamation to recognize the week of May 8 through 16, 2004 as National Tourism Week in Orange County and authorize the Chair to sign.  

c.       Orange County Senior Games

The Board will consider a proclamation to recognize the weeks of May 3 through May 27, 2004 as Orange County Senior Games Events days and to encourage citizens age 55 and over to participate. 

d.      Drinking Water Week & OWASA Taste of Hope Program

The Board will consider a proclamation to recognize May 2 through 8, 2004 as Drinking Water Week in Orange County and encourage participation in the Orange Water and Sewer Authority's (OWASA) "Taste of Hope" Customer Assistance Program and authorize the Chair to sign. 

7.   Special Presentations (8:35-9:00)

a.      Carrboro Library Workgroup Report

The Board will receive the final report from the Carrboro Library Workgroup. 

b.      Proposed Orange County "Air Quality Response"

The Board will receive a presentation on a proposed "Air Quality Response", outlining a series of initiatives underway and/or proposed to address current and upcoming air quality issues in the County. 

8.   Public Hearings

9.   Items for Decision--Regular Agenda

a.      Authorize Action Steps for the Transition of the Orange County Animal Shelter Operation (9:00-9:40)  

The Board will receive follow up information as requested by the BOCC at its April 1 work session and to authorize actions needed to implement the transition of the Orange County Animal Shelter by July 1, 2004.

b.      Annual Public Housing Agency (PHA) Plan - Section 8 Housing Program (9:40-9:55)

The Board will consider submission of the Annual Public Housing Agency Plan for the Orange County Housing Authority and authorize the Chair to sign the Certification of Compliance/Board Resolution. 

c.       Staff Analysis of Proposed Addendum B to the Interlocal Agreement on CHCCS High School #3 (9:55-10:10)

The Board will discuss a requested staff analysis of a proposed addendum to the interlocal agreement that became effective on August 7, 2003 regarding the planned third Chapel Hill-Carrboro City Schools (CHCCS) high school and provide appropriate direction to staff. 

d.      Schools Adequate Public Facilities Ordinance (SAPFO) - Technical Advisory Committee Annual Report (10:10-10:25)

The Board will receive a preliminary report on the student membership and capacity of the  Orange County Schools (OCS) and Chapel Hill-Carrboro City Schools (CHCCS) as of November 15, 2003 and on related issues as outlined in the draft Annual Report of the SAPFO Technical Advisory Committee (SAPFOTAC); pose any questions needing further staff analysis prior to the Board's approval of membership and capacity figures at a future BOCC meeting; and provide any appropriate direction to staff. 

e.      Appointments (10:25-10:30)

(1)      Arts Commission

The Board will consider one appointment to the Arts Commission. 

(2)      Carrboro NTA (Northern Transition Area) Advisory Committee

The Board will consider one appointment to the Carrboro NTA (Northern Transition Area) Advisory Committee. 

(3)      Carrboro Planning Board

The Board will consider one appointment to the Carrboro Planning Board. 

(4)      Commission for Women

The Board will consider appointments to the Commission for Women (CFW). 

(5)      Human Services Advisory Commission

The Board will consider appointments to the Human Services Advisory Commission (HSAC). 

(6)      Transportation Services Board

The Board will consider appointments to the Transportation Services Board (TSB) that include a representative from the County Manager's Office and Board of County Commissioners as approved in the Transportation Services Board by-laws on December 1, 2003. 

10.   Reports

11.   Closed Session

12.   Adjournment

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