Orange County Board of Commissioners

Meeting Agenda
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Regular Meeting
Tuesday, May 4, 2004
7:30 p.m.
F. Gordon Battle Courtroom
106 East Margaret Lane
Hillsborough, NC

Note: Background Material on all abstracts available in the Clerk's Office

COMPLIANCE WITH THE "AMERICANS WITH DISABILITIES ACT" - interpreter services and/or special sound equipment are available with prior notice.  If you need this assistance, call the County Clerk's office at 732-8181, ext. 2130.  If you are disabled and need assistance, contact the ADA Coordinator at extension 2300 or TDD# 644-3045.  

ESTIMATED TIMES LISTED AFTER EACH ITEM - these are approximate times.  Citizens are encouraged to be at the meeting at the starting time.  The Board usually considers items in the order listed and proceeds at a steady pace.  As a courtesy to others, speakers are asked to limit their comments to three minutes.

BACKGROUND INFORMATION ON AGENDA ITEMS - is available in the Clerk's office and complete copies of agenda material are located at the Orange County Library in Hillsborough and the Chapel Hill Library in Chapel Hill.  

1.   Additions or Changes to the Agenda (7:30-7:35)


The Board of Commissioners pledges to the citizens of Orange County its respect. The Board asks its citizens to conduct themselves in a respectful, courteous manner, both with the Board and with fellow citizens.  At any time should any member of the Board or any citizen fail to observe this public charge, the Chair will ask the offending person to leave the meeting until that individual regains personal control. Should decorum fail to be restored, the Chair will recess the meeting until such time that a genuine commitment to this public charge is observed.

2.   Public Comments (7:35-7:45)

(We would appreciate you signing the pad ahead of time so that you are not overlooked.)

a.         Matters not on the Printed Agenda

b.         Matters on the Printed Agenda

(These matters will be considered when the Board addresses that item on the agenda below.)

3.   Board Comments (7:45-8:00)

4.   County Manager's Report (8:00-8:05)

5.   Items for Decision--Consent Agenda (8:05-8:15)

a.      Minutes

The Board will consider correction and/or approval of minutes as submitted by the Clerk to the Board for meetings on February 23, 2004, March 4, 2004 and March 22, 2004. 

b.      Appointments

(1)      Human Services Advisory Commission

The Board will consider two reappointments to the Human Services Advisory Commission (HSAC). 

c.       Property Tax Refund/Release

The Board will consider adoption of a refund/release resolution related to two (2) requests for property tax refunds in accordance with N.C. General Statute 105-381. 

d.      Audit Contract for the June 30, 2004 Fiscal Year

The Board will consider awarding a contract to Cherry, Bekaert & Holland, Certified Public Accountants, for the provision of audit services for the fiscal year ending June 30, 2004 and authorize the Chair to sign. 

e.      Acceptance of State Recycling Grant for Glass Crusher

The Board will consider acceptance of  a grant from the North Carolina Division of Pollution Prevention and Environmental Assistance (DPPEA) in the amount of $25,000 in order to purchase a glass crushing machine to create alternative products from unmarketable or costly glass and authorize the Manager to accept and sign the grant agreement and any other appropriate documents, subject to final review by staff and the County Attorney. 

f.        Petition for Addition of John Woods Road and Standing Rock Court to the State Maintenance Program

The Board will consider a petition to add John Woods Road and Standing Rock Court to the State-maintained Secondary Road System. 

g.      Consolidated Housing Plan Annual Update/HOME Program

The Board will consider adopting resolutions approving the 2004 Consolidated Housing Plan Annual Update: the proposed HOME Program Activities for 2004-2005 and to authorize the Manager to implement the HOME Program as approved by the BOSS including the ability to execute agreements with partnering non-profit organizations after consultation with the County Attorney. 

h.      Lease Approval:  Additional Space for Central Orange Senior Center

The Board will consider approving a lease for 2,000 square feet for additional space adjacent to the existing Central Orange Senior Center at the Meadowlands, Hillsborough in which to expand the Center, subject to review by Staff and Couty Attorney; and authorize the Chair to sign. 

i.        Bid Award:  Renovation & New Construction at Whitted

The Board will consider awarding bid number 1376 to Patriot Building Company of Hillsborough, NC at a total cost of $70,618 for new construction and renovation at the Richard Whitted Center to create additional office space; and authorize the Purchasing Director to execute the necessary paperwork. 

j.        Bid Award:  Animal Shelter Equipment

The Board will consider awarding a bid number 1369 to Suburban Surgical Co., Inc. of Wheeling, Illinois for the purchase of 100 stainless steel pet cages and 18 stainless steel bases at a total delivered cost of $30,756.24 for use the  Animal Shelter: and authorize the Purchasing Director to execute the appropriate paperwork. 

k.      Change in Rules of Procedure - Rule 11 - Order of Business

The Board will consider a change in the Board of County Commissioners Rules of Procedure, Rule 11, "Order of Business" (a) Regular Meetings - by moving agenda category number eight, entitled, "Items for Decision - Consent Agenda" from the eighth place in the order of business to the fifth place. Subsequently, agenda categories numbers five, six and seven will therefore be renumbered to six, seven and eight, respectively. 

l.        Billing and Collection of Fees for Proposed Town of Chapel Hill Stormwater Utility

The Board will consider giving conceptual approval to a request from the Town of Chapel Hill that the County bill and collect on the Town's behalf, fees that would be associated with the creation of a Town stormwater management utility; direct staff to develop, in conjunction with Town staff, an interlocal agreement to cover billing and collection of stormwater fees, which agreement would be scheduled for review and approval by both the BOCC and Town Council by June 2004; and authorize the creation of a new permanent full-time Tax Clerk position. 

m.    Options for the Laws House (Little River Regional Park and Natural Area)

The Board will consider options for the disposition of the Laws House, and existing turn of the century dwelling located at the Little River Regional Park and Natural Area; and approve the expenditure of up to $15,000 for Option #5 - stabilizing the Laws House prior to the opening of the Park. 

n.      Disposition of Orange County Board of Education Property

The Board will consider a request from the Orange County Board of Education regarding any interest the County might have in exercising its right of first refusal to acquire Board of Education surplus property and direct the County Attorney to provide written notification to that effect to the Board of Education's attorney. 

o.      Budget Amendment #12

The Board will consider approving budget ordinance and grant project ordinance amendments for fiscal year 2003-2004. 

6.   Resolutions or Proclamations (8:15-8:45)

a.      Recognition of Orange County Courthouse Mural Project

The Board will consider a resolution to officially recognize the work involved to commission, create and display the six mural panels representing 250 years of Orange County history, now on display in the Orange County District Courtroom and authorize the Chair to sign. 

b.      Older Americans Month and Senior Center Week

The Board will consider joining federal and state governments in designating the month of May as Older Americans Month, a time to honor older citizens for their contributions to society; and also to designate the week of May 9 through May 15 as Senior Center Week in Orange County to recognize local senior centers as focal points for providing opportunities and services to older citizens of Orange County and authorize the Chair to sign. 

c.       Hurricane Awareness Week Proclamation

The Board will consider designating the week of May 16 through May 22, 2004 as Hurricane Awareness Week and encourage residents to learn more about severe weather preparedness; and authorize the Chair to sign. 

d.      Resolution Regarding Erika Cruz Romero's Petition for Asylum

The Board will consider a resolution to recognize and support Erika Cruz Romero's petition for asylum and authorize the Chair to sign. 

e.      Orange County/Town of Hillsborough Urban Transition Area Task Force

The Board will consider approval of a resolution creating a Joint Orange County/Town of Hillsborough Urban Transition Area Task Force and appointing two County Commissioners and one Planning Board member to serve on the Task Force. 

7.   Special Presentations (8:45-9:20)

a.      Distinguished Budget Presentation Award

The Board will recognize the staff of the Orange County Budget Office for earning the Government Finance Officers' Association (GFOA) Distinguished Budget Presentation Award for the 2003-04 fiscal year budget document and present the GFOA plaque to them. 

b.      Proposed Orange County "Air Quality Response"

The Board will receive a presentation on a proposed "Air Quality Response", outlining a series of initiatives underway and/or proposed to address current and upcoming air quality issues in the County. 

c.       Schools Adequate Public Facilities Ordinance (SAPFO) - Technical Advisory Committee Annual Report

The Board will receive a preliminary report on the student membership and caacity of the Ornage County Schools (OCS) and Chapel Hill-Carrboro City Schools (CHCCS) as of November 15, 2003, and on related issues as outlined in the dreaft Annual Report of the SAPFO Technical Advisory Committee (SAPFOTAC) and provide any appropriate direction to staff. 

8.   Public Hearings (9:20-9:40)

a.      Proposed Orange County 2004/2005 Secondary Roads Construction Program

The Board will discuss and receive comment on North Carolina Department of Transportation's Proposed 2004/2005 Secondary Roads Construction Program for Orange County. 

9.   Items for Decision--Regular Agenda

a.       Southern Orange Senior Center Location on Southern Human Services Center Site (9:40-9:55)

The Board will consider approving a building footprint on the Southern Human Services Center site for the Southern Orange County Senior Center. 

b.      Legal Advertisement for May 24, 2004 Quarterly Public Hearing (9:55-10:05)

The Board will consider authorizing submittal of the Quarterly Public Hearing Legal Advertisement for publication for the May 24, 2004 Quarterly Public Hearing. 

c.       Authorization to Contract with Corley Redfoot Zack (CRZ) for Design Services for West Ten Soccer Park (10:05-10:20)

The Board will consider authorizing a contract with Corley Redfoot Zack (CRZ) for design service of the 34-acre West Ten Road Soccer Park; authorize the preparation of an appropriate agreement with CRZ, contingent upon staff and Attorney review; and authorize the Chair to sign. 

d.      Lease Approval:  Parks Operations Base (10:20-10:30)

The Board will consider approving a three-year lease with JCBH Properties, LLC for approximately 4,000 square feet, interior and 3,5000 square feet, exterior at 503 Cornerstone Court, Hillsborough for space to be used as parks operation base and authorize the Chair to sign. 

10.   Reports

11.   Closed Session

12.   Adjournment

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