Orange County Board of Commissioners

Meeting Agenda
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Regular Meeting
Tuesday, May 18, 2004
7:30 p.m.
Southern Human Services Center
2501 Homestead Rd.
Chapel Hill, NC

Note: Background Material on all abstracts available in the Clerk's Office

COMPLIANCE WITH THE "AMERICANS WITH DISABILITIES ACT" - interpreter services and/or special sound equipment are available with prior notice.  If you need this assistance, call the County Clerk's office at 732-8181, ext. 2130.  If you are disabled and need assistance, contact the ADA Coordinator at extension 2300 or TDD# 644-3045.  

ESTIMATED TIMES LISTED AFTER EACH ITEM - these are approximate times.  Citizens are encouraged to be at the meeting at the starting time.  The Board usually considers items in the order listed and proceeds at a steady pace.  As a courtesy to others, speakers are asked to limit their comments to three minutes.

BACKGROUND INFORMATION ON AGENDA ITEMS - is available in the Clerk's office and complete copies of agenda material are located at the Orange County Library in Hillsborough and the Chapel Hill Library in Chapel Hill.  

1.  Additions or Changes to the Agenda (7:30-7:35)



The Board of Commissioners pledges to the citizens of Orange County its respect. The Board asks its citizens to conduct themselves in a respectful, courteous manner, both with the Board and with fellow citizens.  At any time should any member of the Board or any citizen fail to observe this public charge, the Chair will ask the offending person to leave the meeting until that individual regains personal control. Should decorum fail to be restored, the Chair will recess the meeting until such time that a genuine commitment to this public charge is observed.

2.  Public Comments (7:35-7:45)

(We would appreciate you signing the pad ahead of time so that you are not overlooked.)

a.         Matters not on the Printed Agenda

b.         Matters on the Printed Agenda

(These matters will be considered when the Board addresses that item on the agenda below.)

3.  Board Comments (7:45-8:00)

4.  County Manager's Report (8:00-8:05)

5.  Items for Decision--Consent Agenda (8:05-8:15)

a.      Minutes

The Board will consider correcting and/or approving the minutes as submitted by the Clerk to the Board for the Regular Meeting on March 16, 2004 and the JPA Public Hearing on March 29, 2004. 

b.      Appointments - None

c.       Change in BOCC Regular Meeting Schedule

The Board will consider one change in the County Commissioners' regular meeting calendar for the year 2004 by adding a meeting on Wednesday, June 2 at 11:30 a.m. at the Government Services Center in Hillsborough, North Carolina. 

d.      Increase ABC Board Member and Board Chair Stipends

The Board will consider increasing the monthly stipend for the ABC Board members to $75 ($900 annually) and ABC Board Chair to $125 ($1,500 annually) effective July 1, 2004. 

e.      First Step in Authorization of Two-Thirds Net Debt Reduction Bonds

The Board will consider adoption of a resolution making a preliminary determination to proceed with the County's issuance of two-thirds net debt reduction bonds. 

f.        Bid Award:  Multi-Family Recycling Truck for Recycling Operations

The Board will consider awarding a bid number 248 to Carolina Environmental Systems of Kernersville, North Carolina for one (1) multi-family recycling truck for recycling operations at a delivered cost of $143,589; and authorize the Purchasing Director to execute the necessary paperwork. 

g.      Bid Award:  Mid-Size Tractor & Attachments for Recreation

The Board will consider awarding a bid number 1375 to Byrd Tractor Co. of Burlington, North Carolina at a total delivered cost of $41,326 for a mid-sized tractor with hydrostatic drive and attachments to be used by Recreations & Parks and authorize the Purchasing Director to execute the necessary paperwork. 

h.      Contract Award - Piggy Back of Bid for Four Ambulances

The Board will consider awarding a contract for the purchase of four Ambulances from Wheeled Coach Industries, Inc. of Falkland, North Carolina in the amount of $378,300 and authorize the Purchasing Director and Finance Director to execute the appropriate paperwork. 

i.        Renewal of Food Waste Collection Contract

The Board will consider renewal of a contract with Brooks that enables the County Solid Waste Management Department to provide separated food waste collection services to commercial establishments throughout Orange County, and the addition of the collection of animal bedding from UNC-Chapel Hill and authorize the Chair to sign, subject to final review by Staff and the County Attorney. 

j.        Pyrotechnics Approval:  Blue Cross Blue Shield Family Day

The Board will consider approving a pyrotechnics permit for Blue Cross/Blue Shield Family Day 2004 on Saturday, June 5, 2004, contingent upon final approval of the set-up by the Acting Emergency Management Director or his designee. 

k.      Acceptance of Emergency Management Grant Program Funding

The Board will consider accepting a grant from the State Emergency Management Agency to help support the County program and authorize the Manager to sign. 

l.        Community Development Block Grant Award - Housing Rehabilitation Program

The Board will consider approving the execution of the Grant Agreement; Funding Approval Form; Signatory Form and Certification cards; Performance Based Contract and Resolution for the FY 2004 Community Development Block Grant Award; and approval of the Resolution giving signatory authority to the Chair. 

m.    Scheduling a Public Hearing on Establishing the Orange-Person-Chatham Local Management Entity (LME)

The Board will consider scheduling a public hearing on June 8, 2004 during it's regularly scheduled meeting to receive public comment before entering into an Interlocal Cooperation Agreement (ICA) to form a three-county public entity to serve as the Local Management Entity (LME) for ensuring mental health, developmental disability, and substance abuse services (MH, DD, SA) in the Orange, Person, and Chatham County catchment area

n.      Re-establishment of the Orange Book

The Board will consider approval of phase I, to re-create and produce the "Orange Book", an information and referral guide of local human services agencies. 

o.      Request Triangle Transit Authority (TTA) to Incorporate the Orange County Public Route, Orange Express Into Its Service

The Board will consider asking the Board of Trustees for Triangle Transit Authority (TTA) to assume financial responsibility of the Orange County Public Transportation's "Orange Express" North-South public route, which would allow the BOCC to use Orange Public Transportation (OPT) funds to re-establish an East-West public route from Hillsborough to Durham. 

p.      Schools Adequate Public Facilities Ordinance (SAPFO) - Approval of Annual Certifications

The Board will consider approving various certifications related to student membership and capacity of the Orange County Schools (OCS) and Chapel Hill-Carrboro City Schools (CHCCS) as of November 15, 2003, as outlined in the revised draft Annual Report of the SAPFO Technical Advisory Committee (SAPFOTAC) and the incorporated forms and authorize the Chair to send a letter to the Boards of Education regarding an approach to future annual certifications of school building capacities. 

6.  Resolutions or Proclamations (8:15-8:20)

a.      Emergency Medical Services

The Board will consider proclaiming the week of May 16 through 22, 2004 as Emergency Medical Services Week in Orange County in recognition of the many dedicated men and women that daily serve the citizens and visitors of Orange County and authorize the Chair to sign the proclamation. 

7.  Special Presentations (8:20-8:30)

a.      Final Report on Human Services Issues Forum 2003:  Fifty Years After Brown v. Board of Education

The Board will receive a presentation of the Final Report of Human Services Issues Forum 2003, Fifty Years after Brown V. Board of Education: How African Americans in Orange County are Faring in Education, Health and Economic Opportunity. 

8.  Public Hearings

9.  Items for Decision--Regular Agenda

a.       Southern Orange Senior Center Location on Southern Human Services Center Site (8:30-8:50)

The Board will consider approving a building footprint on the Southern Human Services Center site for the Southern Orange Senior Center. 

b.      Animal Shelter Position, Classification and Pay and Personnel Policy Actions (8:50-9:10)

The Board will consider position, Classification, pay and personnel policy actions necessary to implement the County operation of the Animal Shelter effective July 1, 2004; amending the Orange County Classification and Pay Plan as shown in Attachment 2 effective June 1, 2004; and authorizing the Personnel Director to take the Personnel policy actions in Item 4. 

c.       Authorization to Contract with Corley Redfoot Zack (CRZ) for Design Services for West Ten Soccer Park (9:10-9:30)

The Board will consider authorizing a contract with Corley Redfoot Zack (CRZ) for design services of the 34-acre West Ten Road Soccer Park; authorize the preparation of an appropriate agreement with CRZ, contingent upon staff and Attorney review; and authorize the Chair to sign. 

d.      Acceptance of Recommendation of Justice Facilities Architect Selection Group; and Contract Approval with Consultant (9:30-9:50)

The Board will consider accepting the recommendation of the Justice Facilities Architect Selection Group; and approving a contract with Corley Redfoot Zack Inc. (CRZ) of Chapel Hill to provide consultant services associated with the design of the Justice Facilities Expansion - Phase I, The Farmers' Market and the design of the trail system in River Park and authorize the Chair to sign, contingent upon Attorney and staff review. 

e.       Lease Approval:  Parks Operations Base (9:50-10:10)

The Board will consider approving a three-year lease with JCBH Properties, LLC for approximately 4,000 square feet of interior space and 3,500 square feet of exterior storage area at 503 Cornerstone Court, Hillsborough, to be used as a parks operations base, per the terms and conditions herein cited; and authorize the Chair to sign. 

f.        Appointments (10:10-10:15)

(1)      Board of Health

The Board will consider one appointment to the Board of Health. 

(2)      Historic Preservation Commission

The Board will consider one appointment to the Historic Preservation Commission. 

(3)      Solid Waste Advisory Board

The Board will consider one appointment to the Solid Waste Advisory Board. 

(4)      Orange County Planning Board

The Board will consider appointments to the Orange County Planning Board. 

(5)      Carrboro Planning Board

The Board will consider one appointment to the Carrboro Planning Board. 

10.  Reports

11.  Closed Session

12.  Adjournment

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