Orange County Board of Commissioners

Meeting Agenda
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Regular Meeting
Wednesday, June 2, 2004
11:30 a.m.
Government Services Center
200 South Cameron St.
Hillsborough, NC

Note: Background Material on all abstracts available in the Clerk's Office

COMPLIANCE WITH THE "AMERICANS WITH DISABILITIES ACT" - interpreter services and/or special sound equipment are available with prior notice.  If you need this assistance, call the County Clerk's office at 732-8181, ext. 2130.  If you are disabled and need assistance, contact the ADA Coordinator at extension 2300 or TDD# 644-3045.  

ESTIMATED TIMES LISTED AFTER EACH ITEM - these are approximate times.  Citizens are encouraged to be at the meeting at the starting time.  The Board usually considers items in the order listed and proceeds at a steady pace.  As a courtesy to others, speakers are asked to limit their comments to three minutes.

BACKGROUND INFORMATION ON AGENDA ITEMS - is available in the Clerk's office and complete copies of agenda material are located at the Orange County Library in Hillsborough and the Chapel Hill Library in Chapel Hill.  

1.  Additions or Changes to the Agenda (11:30-11:35)


The Board of Commissioners pledges to the citizens of Orange County its respect. The Board asks its citizens to conduct themselves in a respectful, courteous manner, both with the Board and with fellow citizens.  At any time should any member of the Board or any citizen fail to observe this public charge, the Chair will ask the offending person to leave the meeting until that individual regains personal control. Should decorum fail to be restored, the Chair will recess the meeting until such time that a genuine commitment to this public charge is observed.

2.  Public Comments (11:35-11:45)

(We would appreciate you signing the pad ahead of time so that you are not overlooked.)

a.         Matters not on the Printed Agenda

b.         Matters on the Printed Agenda

(These matters will be considered when the Board addresses that item on the agenda below.)

3.  Board Comments (11:45-12:00)

4.  County Manager's Report (12:00-12:05)

5.  Items for Decision--Consent Agenda (12:05-12:15)

a.      Minutes

The Board will consider correcting and/or approving the minutes for April 1, 2004, Joint meeting with the Board of Health and the April 1,2004 regular meeting as submitted by the Clerk to the Board. 

b.      Appointments

(1)      Agricultural Preservation Board

The Board will consider one reappointment to the Agricultural Preservation Board. 

(2)      Affordable Housing Advisory Board

The Board will consider reappointments to the Affordable Housing Advisory Board. 

c.       Approval of Financing Arrangement for Orange Grove Rural Fire Department to Purchase a Replacement Fire Truck

The Board will consider approving a request from Orange Grove Fire Department to enter into a financing arrangement to purchase a fire truck and authorize the Chair to sign the appropriate documents related to the financing arrangement. 

d.      Budget Amendment #13

The Board will consider approving budget and grant project ordinance amendments for fiscal year 2003-04. 

e.      Smith Middle School - Development and Joint Use Agreement Amendment and Authorization to Contract for Field Lighting Design

The Board will consider an amendment to the current Development and Joint Use Agreement to allow Orange County to contract for the installation of athletic field lighting on Smith Middle School Soccer Fields 3a and 3b without further encumbering the County to be fiscally responsible for routine maintenance, repair and utility costs associated with field lighting, and to request authorization for staff to retain the services of a design firm specializing in Athletic Field Lighting required for the proposed project and authorize the Manager to execute the resulting contract (est. $15,000) as prepared by staff and approved by the County Attorney. 

f.        Schools Adequate Public Facilities Ordinance (SAPFO) - Approval of Annual Certifications

The Board will consider approving various certifications related to student membership and capacity of the Orange County Schools (OCS) and Chapel Hill-Carrboro City Schools (CHCCS) as of November 15, 2003, as outlined in the revised draft Annual Report of the SAPFO Technical Advisory Committee (SAPFOTAC) and the incorporated forms. (Commissioner Gordon comments)

g.      Application for State Public School Building Capital Funds

The Board will consider approving an application to the North Carolina Department of Public Instruction to release funds from Orange County's Public School Building Fund account for the Chapel Hill-Carrboro City Schools' share of the 2003-04 debt service payment related to construction o McDougle Elementary School and authorize the Chair to sign

h.      Interlocal Agreement for Billing and Collection of Fees for Proposed Town of Chapel Hill Stormwater Utility

The Board will consider approving an interlocal agreement under which Orange County would bill and collect on behalf of the Town of Chapel Hill fess that would be associated with the creation of a Town stormwater management utility subject to the final review by staff and the County Attorney, and confirm staff plans to immediately recruit for and fill the new Tax Clerk position. 

i.        Comprehensive Transportation Plan Update for Orange County

The Board will consider asking the Transportation Planning Branch of the North Carolina Department of Transportation (NCDOT) to conduct the comprehensive update for an Orange County  Comprehensive Transportation Plan and authorize the Chair to sign. 

6.  Resolutions or Proclamations (12:15-12:20)

a.      Resolution Protecting Community Choice on Billboards and Opposing Senate Bill 1056

The Board will consider adoption of a resolution to preserve and protect the ability of local communities to phase in new standard for billboards and other off-premise sign in order to improve community appearance and oppose Senate Bill 1056 "Monetary Compensation - Outdoor Advertising" and authorize the Chair to sign. 

7.  Special Presentations (12:20-12:45)

a.      Educational Excellence Work Group Proposal

The Board will consider approving a proposal from the UNC School of Education that would provide research and analysis about the resources available to the two school systems in Orange County and authorize the Chair to sign. 

b.      Authorization to Submit Alternative Fuel Vehicle (AFV) Incentive Grant

The Board will consider authorizing staff to submit a grant application in the amount of $25,000 to the Triangle Clean Cities Coalition Alternative Fuel Vehicle (AFV) Incentives. 

8.  Public Hearings

9.  Items for Decision--Regular Agenda

a.      Housing Bond Policy Revisions (12:45-12:55)

The Board will consider approval of a revised Affordable Housing Bond Policy. 

b.      Expansion of Sewer and/or Water Utilities into Areas Defined by the 1997 Efland Sewer Bond and the EPA Grant for the Buckhorn EDD/Community (12:55-1:10)

The Board will consider approving a recommendation (with associated proposed utility extension mapping) that will: 1) define the boundaries and scope of work for the design portion of the project that will extend sewer to the area of Efland defined by the 1997 sewer bond and extend water and sewer to the Buckhorn Economic Development District (EDD)/community; and 2) authorize staff to solicit Requests for Proposals for the consultants that will provide the surveying, engineering and master planning services for the project

c.       Proposed Modification of Hillsborough Drought/Water Conservation Ordinance (1:10-1:25)

The Board will consider review and comments on information related to proposed revisions to the Town of Hillsborough Drought/Water Conservation Ordinance and direct staff as to comments to be directed to the Town. 

d.      Northern Human Services Center Wastewater Treatment System Alternatives (1:25-1:40)

e.       Appointments (1:40-1:45)

(1)      Hillsborough Planning Board - One Appointment

The Board will consider one appointment to the Hillsborough Planning Board. 

(2)      Advisory Board on Aging - One New Appointment

The Board will consider one appointment to the Advisory Board on Aging. 

(3)      Orange County/Town of Hillsborough Urban Transition Area Task Force

The Board will consider appointments to the Orange County/Town of Hillsborough Urban Transition Area Task Force. 

f.        Boards and Commissions BOCC Serve On (1:45-1:50)

The Board will consider the list of boards and commissions on which members of the Orange County Board of Commissioners serve and discuss possible changes.

10.  Reports

a.       Fairview Park Report (1:50-2:00)

The Board will consider a series of maps showing existing, proposed and potential uses of the properties belonging to Orange County and the Town of Hillsborough in the Fairview Park, Orange County Public Works vicinity and direct County staff as to how to proceed. 

11.  Closed Session (2:00- )

a.       "To discuss the County's position and to instruct the County Manager and County Attorney on the negotiating position regarding the terms of a contract to purchase real property," NCGS 143-318.11(a)(5).

b.      "Pursuant to G.S. 143-318.11(a)(3) "to consult with an attorney retained by the Board in order to preserve the attorney-client privilege between the attorney and the Board."

12.  Adjournment

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