Orange County Board of Commissioners

Meeting Agenda
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Regular Meeting
Tuesday, June 7, 2005
7:30 p.m. 
F. Gordon Battle Courtroom
106 East Margaret Lane 
Hillsborough, NC
    

Note: Background Material on all abstracts available in the Clerk's Office

COMPLIANCE WITH THE "AMERICANS WITH DISABILITIES ACT" - Interpreter services and/or special sound equipment are available with prior notice.  If you need this assistance, call the County Clerk's office at 732-8181, ext. 2130.  If you are disabled and need assistance, contact the ADA Coordinator at extension 2300 or TDD# 644-3045.  

ESTIMATED TIMES LISTED AFTER EACH ITEM - these are approximate times.  Citizens are encouraged to be at the meeting at the starting time.  The Board usually considers items in the order listed and proceeds at a steady pace.  As a courtesy to others, speakers are asked to limit their comments to three minutes.

BACKGROUND INFORMATION ON AGENDA ITEMS - is available in the Clerk's office and complete copies of agenda material are located at the Orange County Library in Hillsborough and the Chapel Hill Library in Chapel Hill.  

1.  Additions or Changes to the Agenda (7:30 - 7:35)

PUBLIC CHARGE

The Board of Commissioners pledges to the citizens of Orange County its respect. The Board asks its citizens to conduct themselves in a respectful, courteous manner, both with the Board and with fellow citizens.  At any time should any member of the Board or any citizen fail to observe this public charge, the Chair will ask the offending person to leave the meeting until that individual regains personal control. Should decorum fail to be restored, the Chair will recess the meeting until such time that a genuine commitment to this public charge is observed.  All electronic devices such as cell phones, pagers, and computers should please be turned off or set to silent/vibrate.

2.  Public Comments (7:35 - 7:45)

(We would appreciate you signing the pad ahead of time so that you are not overlooked.)

a.         Matters not on the Printed Agenda

b.         Matters on the Printed Agenda

(These matters will be considered when the Board addresses that item on the agenda below.)

3.  Board Comments (7:45 - 8:00)

4.  County Manager's Report (8:00 - 8:05)

5.  Items for Decision--Consent Agenda (8:05 - 8:20)

a.      Minutes

The Board will consider correcting and/or approving the minutes from meetings on April 19, 20, and 26 as submitted by the Clerk to the Board. 

b.      Appointments

(1)      Adult Care Home Community Advisory Committee - Reappointments

The Board will consider making reappointments to the Adult Care Home Community Advisory Committee. 

(2)      Board of Social Services - One Reappointment

The Board will consider making one reappointment to the Board of Social Services. 

(3)      Economic Development Commission - Reappointments

The Board will consider making reappointments to the Economic Development Commission. 

(4)      Nursing Home Community Advisory Committee - One Reappointment

The Board will consider making one reappointment to the Nursing Home Community Advisory Committee. 

(5)      Personnel Hearing Board - One Reappointment

The Board will consider making one reappointment to the Personnel Hearing Board. 

(6)      Chapel Hill Public Library - One Reappointment

The Board will consider making one reappointment to the Chapel Hill Public Library. 

c.       Property Tax Refunds

The Board will consider adoption of a refund resolution related to three (3) requests for property tax refund in accordance with N.C. General Statute 105-381. 

d.      Property Tax Releases

The Board will consider adoption of a resolution to release property values related to three (3) requests for property tax release in accordance with N.C. General Statute 105-381. 

e.      Acceptance of Grant from the Federal Farm and Ranch Land Protection Program for Agricultural Conservation Easements

The Board will consider accepting a $845,686 federal grant from the US Department of Agriculture's Farm and Ranch Land Protection Program for purchase of farmland preservation conservation easements in Orange County and authorize the Chair to sign the agreement subject to final review by the County Attorney and staff. 

f.        NCDOT Rural Operating Assistance Program (ROAP) Grant Funding

The Board will consider approving a FY 2005/2006 Rural Operating Assistance Program (ROAP) fund application for $116,426 and authorize the Chair to sign the Certification Statement of Participation. 

g.      Home and Community Care Block Grant for Older Adults Funding Plan, FY2005-2006

The Board will consider approving the recommended Home and Community Care Block Grant For Older Adults Funding Plan for FY 2005-2006 in the amount of $408,977 and authorize the Chair to sign. 

h.      Change in BOCC Regular Meeting Schedule - Clarification of Times

The Board will consider clarifying start times of 7:30 p.m. for two of the changes in the County Commissioner's regular meeting calendar for August 24 and 31, 2005, which was approved on May 17, 2005. 

i.        Orange County Jail Medical Plan and Hillsborough Medical Contract

The Board will consider adopting the Orange County Jail Medical Plan and approve the medical health care contract with Hillsborough Medical Group for inmate medical services at the jail facility for fiscal year July 1, 2005 thru June 30, 2006 subject to final review and approval by the County Attorney and authorize the indicated County officials to sign. 

j.        Resolution Authorizing Installment Financing Contract for Equipment Purchases

The Board will consider adopting a resolution required by SunTrust Bank to facilitate the financing of equipment already purchased by the County's Solid Waste Department and equipment to be purchased by the County's Public Works Department and authorize the Finance Director and County Attorney to execute the documents. 

k.      Hyconeechee Regional Library Contract Agreement Renewal

The Board will consider renewing the contract agreement between the Hyconeechee Regional Library System and the counties of Caswell, Orange, and Person; and authorize the Chair to sign. 

l.        Contract Renewal for Food and Organic Waste Collection and Composting

The Board will consider renewing a contract with Judy D. Brooks Contractor Inc., that enables the Solid Waste Management Department to provide collection and composting services for separated food waste, organic material, and animal bedding to commercial and institutional establishments throughout Orange County, including from UNC-Chapel Hill; and authorize the Chair to sign subject to final review by staff and the County Attorney. 

m.    Agreement Renewal with Chapel Hill Training and Outreach, Inc. and Health Department for Dental Services for Head Start

The Board will consider approving a renewal agreement for Health Department provision of dental services for the Head Start Program offered by Chapel Hill Training and Outreach, Inc. in northern Orange and authorize the Chair to sign. 

n.      Agreement Renewal with UNC School of Dentistry for Pediatric Dental Resident Services for Health Department

The Board will consider renewing the agreement with the UNCE School of Dentistry for a pediatric dental resident for the Health Department subject to the approval of the 2005-2006 budget and authorize the Chair to sign. 

o.      Agreement Renewal with UNC Family Medicine and Health Department

The Board will consider renewing an agreement with UNC Family Medicine and Health Department for Physician Services and authorize the Chair to sign pending approval of the FY 2005-2006 budget and County Attorney review. 

p.      Contract Renewal for Pharmacy Services for Health Department

The Board will consider approving the contract renewal for pharmacy services for the Health Department and authorize the Chair to sign, pending the approval of the 2005-2006 budget and County Attorney review. 

q.      Contract Renewal with Northen Blue, LLP for DSS Legal Services

The Board will consider renewal of a contract with Northen Blue, LLP for FY 2005-2006 contract for legal representation for the Department of Social Services and authorize the Chair to sign. 

r.       Contract Renewal with Center for Employment Training for Vocational Training

The Board will consider renewing the contract with the Center for Employment Training to serve Work First recipients; and authorize the Chair to sign. 

s.       Contract Renewal with Employment Security Commission for Job Placement Services at the Skills Development Center

The Board will consider continuing the contract with the Employment Security Commission for services to Work First clients and other residents at the Skills Development/JobLink Center and authorize the Chair to sign. 

t.        Contract Renewal with Orange Enterprises for Supportive Employment Services

The Board will consider renewal/continuation of the contract for $20,000 with Orange Enterprises for services to Work First clients with significant barriers to employment and authorize the Chair to sign. 

u.      Contract Renewal with Orange County Schools System for Adolescent Parenting Services

The Board will consider renewing the contract with Orange County Schools System to provide specialized services to pregnant and parenting teens; and authorize the Chair to sign. 

v.      Contract Renewal with UNC Hospitals

The Board will consider continuing the contract for income maintenance staff at UNC Hospitals and authorize the Chair to sign. 

w.     Contract Renewal with Morgan and Associates for Faith Community Coordinator for Work First Participants

The Board will consider approving the renewal of a contract with Morgan and Associates for the development of partnerships with various faith communities focusing on improved job retention for Work First participants and authorize the Chair to sign. 

x.      Contract Renewal for Social Work Services Between Orange County Schools and Orange County Department of Social Services

The Board will consider renewal of the contract between the Orange County Schools and the Orange County Department of Social Services for the provision of four Department of Social Services positions to provide social work and case management services in the schools, contingent on the continuation of funding as specified, and authorize the Chair to sign. 

y.      Contract Renewal w/Town of Chapel Hill for County Provision of Animal Control and Emergency Animal Rescue Services (EARS)

The Board will consider approving contract renewal to provide the Town of Chapel Hill with animal control and emergency animal rescue services for July 1, 2005 through June 30, 2006 in the amount of $71,812, pending final review by county management and the County Attorney, and authorize the Chair to sign. 

z.       Contract Renewal w/Town of Carrboro for County Provision of Emergency Animal Rescue Services (EARS)

The Board will consider approving contract renewal with the Town of Carrboro to provide the Town with emergency animal rescue services during FY 2006 in the amount of $6,000 and authorize the Chair to sign pending final review by county management and the County Attorney. 

aa.  Contracts for Spay/Neuter Surgery Services with the Orange County Animal Shelter

The Board will consider approval of contracts with three recommended veterinarians - Wendy Royce, Marat Dubrovsky, and Paula Bullock - to provide spay/neuter surgery services for the Orange County Animal Shelter, at the unit price of $60 per animal, and authorize the Chair to sing pending final review by county management and the County Attorney.  

bb.  Bid Award:  Thirteen (13) Twenty Yard Open Top Containers for Solid Waste Convenience Centers

The Board will consider awarding a contract for thirteen (13) twenty yard open top containers from Bakers Waste Equipment from Morganton, N.C. at a cost of $43,485; authorize the  Purchasing Director to execute the necessary paperwork associated with the equipment; and authorize the Finance Director to execute al paperwork associated with the financing of the equipment. 

cc.   Bid Award:  Smith Middle School and Efland Park Lighting Project

The Board will consider awarding a bid to Tommy Lawrence Electrical Contractors, Roxboro, NC in the amount of $280,618 to complete the lighting project at Smith Middle School and Efland Cheeks Park, and authorize the Purchasing Director to execute the appropriate paperwork. 

dd.  Housing Bond Program Award to EmPOWERment, Inc. for Land Banking Project

The Board will consider awarding housing bond funds to the amount of $129,930 to EmPOWERment, Inc., to purchase land in the Pine Knolls community in Chapel Hill and authorize the Manager in consultation with the County Attorney to enter into a Development Agreement detailing the conditions of the award. 

ee.  Petitions for Addition of Subdivision Roads to the NC Secondary Road System

The Board will consider two petitions to add subdivision roads to the state-maintained Secondary Road System. 

ff.     NCDOT Issues - Funding for Homestead Road Sidewalks and Smith Level Road Improvements

The Board will consider comments supporting two transportation projects related to schools: 1) A resolution requesting the North Carolina Department of Transportation (NCDOT) to transfer funding in the Moving Ahead program allocated for improvement to  Smith Level Road to bicycle and pedestrian improvements on Homestead Road and Rogers Road; and 2) A letter to the NCDOT supporting the position of the Carrboro Board of Aldermen regarding Smith Level Road, and authorize the Chair to sign. 

gg.  Proposed County Noise Control Ordinance Revisions

The Board will consider adoption of proposed revisions to the County noise control ordinance. 

hh.  Approve Modification in 2005 Rate Order Resolution for Cable Services to Extend Time Period for Response on 1235

The Board will consider approving modification in the 2005 rate order resolution adopted on May 3 to provide additional time for Time Warner Cable to respond on the contested issue of Form 1235 filing. 

ii.      Budget Amendment #13

jj.      Application for State Public School Building Capital Funds

The Board will consider approving an application to the North Carolina Department of Public Instruction to release funds from Orange County's Public School Building Capital Fund account related to the construction of Stanback Middle School and authorize the Chair to sign. 

kk. Change Order for Additional Services for Emergency Communications Study

The Board will consider approving an Additional Services Change Order for the Emergency Communications Study to provide radio coverage and programming analysis and technical assistance and authorize the Purchasing Director to execute paperwork as may be appropriate. 

6.  Resolutions or Proclamations (8:20 - 8:35)

a.         Economic Development Strategic Plan

The Board will consider formally endorsing Investing in Innovation, the Orange County Economic Development Commission Fire-Year Strategic Plan. 

7.  Special Presentations (8:35 - 8:50)

a.         Southern Human Services Center Public Art Project

The Board will receive a presentation and consider approving Sarah Craige for the artist for the Southern Human Services Center Public Art Project to be completed during FY2006. 

8.  Public Hearings

9.  Items for Decision--Regular Agenda

a.         Approval of Contract to Purchase Real Property - Duke University (8:50 - 9:05)

The Board will consider approval of a contract to purchase 8 acres of land located at the intersection of Erwin and Pickett Roads from Duke University for the future New Hope Creek Preserve, and authorize the Chair to sign subject to final review by staff and the County Attorney with the closing expected to occur on or before July 31, 2005. 

b.         CHCCS High School #3 Capital Project Ordinance (9:05 - 9:30)

c.         Memorandum of Agreement Between Town of Hillsborough and Orange County for National Pollutant Discharge Elimination System Phase II Services (9:30 - 9:50)

The Board will receive information on the National Pollutant Discharge Elimination System (NPDES) Phase II Stormwater Management Program, and consider approving a Memorandum of Agreement (MOA) for implementation of Program for Town of Hillsborough by Planning & Inspections' Erosion Control Division. 

d.         Appointments (9:50 - 10:00)

(1)      Adult Care Home Community Advisory Committee -  New Appointments

The Board will consider appointments to the Adult Care Home Community Advisory Committee. 

(2)      Animal Services Advisory Board - Initial Appointments

The Board will consider initial appointments to the Animal Services Advisory Board. 

(3)      Economic Development Commission - New Appointments

The Board will consider new appointments to the Economic Development Commission. 

(4)      Orange County Board of Adjustment - New Appointments

The Board will consider new appointments to the Orange County Board of Adjustment. 

(5)      Historic Preservation Commission - New Appointments

The Board will consider new appointments to the Historic Preservation Commission. 

(6)      Human Services Advisory Board - New Appointments

The Board will consider appointments to the Human Services Advisory Commission. 

(7)      Nursing Home Community Advisory Committee - One New Appointment

The Board will consider one new appointment to the Nursing Home Community Advisory Committee. 

10.  Reports

a.         Presentation of 2005-2015 School and County Capital Investment Plans (CIP) (10:00 - 10:15)

The Board will receive a presentation of Orange County's Recommended 2005-2015 Capital Investment Plans. 

11.  Closed Session

12.  Adjournment

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