Orange County Board of Commissioners

Meeting Agenda
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Regular Meeting
Wednesday, September 7, 2005
7:30 p.m. 
F. Gordon Battle Courtroom
106 East Margaret Lane 
Hillsborough, NC
    

Note: Background Material on all abstracts available in the Clerk's Office

COMPLIANCE WITH THE "AMERICANS WITH DISABILITIES ACT" - Interpreter services and/or special sound equipment are available with prior notice.  If you need this assistance, call the County Clerk's office at 732-8181, ext. 2130.  If you are disabled and need assistance, contact the ADA Coordinator at extension 2300 or TDD# 644-3045.  

ESTIMATED TIMES LISTED AFTER EACH ITEM - these are approximate times.  Citizens are encouraged to be at the meeting at the starting time.  The Board usually considers items in the order listed and proceeds at a steady pace.  As a courtesy to others, speakers are asked to limit their comments to three minutes.

BACKGROUND INFORMATION ON AGENDA ITEMS - is available in the Clerk's office and complete copies of agenda material are located at the Orange County Library in Hillsborough and the Chapel Hill Library in Chapel Hill.  

1.  Additions or Changes to the Agenda (7:30 - 7:35)

PUBLIC CHARGE

The Board of Commissioners pledges to the citizens of Orange County its respect. The Board asks its citizens to conduct themselves in a respectful, courteous manner, both with the Board and with fellow citizens.  At any time should any member of the Board or any citizen fail to observe this public charge, the Chair will ask the offending person to leave the meeting until that individual regains personal control. Should decorum fail to be restored, the Chair will recess the meeting until such time that a genuine commitment to this public charge is observed.  All electronic devices such as cell phones, pagers, and computers should please be turned off or set to silent/vibrate.

2.  Public Comments (7:35 - 7:45)

(We would appreciate you signing the pad ahead of time so that you are not overlooked.)

a.         Matters not on the Printed Agenda

b.         Matters on the Printed Agenda

(These matters will be considered when the Board addresses that item on the agenda below.)

3.  Board Comments (7:45 - 8:00)

4.  County Manager's Report (8:00 - 8:05)

5.  Items for Decision--Consent Agenda (8:05 - 8:20)

a.         Minutes

The Board will consider correcting and/or approving the minutes for the June 9 and 14, 2005 Budget Work Sessions as submitted by the Clerk to the Board. 

b.         Appointments

(1)      Affordable Housing Advisory Board - One Reappointment

The Board will consider making one reappointment to the Affordable Housing Advisory Board. 

(2)      Chapel Hill Parks and Recreation Commission

The Board will consider making one reappointment to the Chapel Hill Parks and Recreation Commission. 

c.         Classification Plan Amendment - Add Class of Licensed Practical Nurse

The Board will consider amending the Orange County Classification and Pay Plan by establishing a new class of Licensed Practical Nurse (LPN) at Salary Grade 12 (Salary Grade 12 has a hiring range of $28,935 - $37,596). 

d.         Budget Amendment #1

The Board will consider approving budget ordinance amendments for fiscal year 2005-06. 

e.         Property Tax Refund Request

The Board will consider adoption of a refund resolution related to one (1) request for property tax refund in accordance with N.C. General Statute 105-381. 

f.          Endorsement for Trading Path Association National Endowment for the Humanities Grant

The Board will consider sending a letter of support for the Trading Path Association's grant application to the National Endowment for the Humanities, and to receive the Historic Preservation Commission's letter of support as well. 

g.         Resolution Confirming Appointment of Orange Person Chatham (OPC) Area Director

The Board will consider adoption of a resolution confirming the appointment of the next OPC Area Director and authorize the Chair to sign. 

h.         Resolution Authorizing the Orange Person Chatham (OPC) Area Authority to Purchase Real Property

The Board will consider a resolution that allows the OPC Area Authority to exercise its option and acquire and hold title to real property currently under lease and authorize the Chair to sign. 

i.           Forest Service Contract for Fiscal Year 2005-06

The Board will consider approving the annual agreement between Orange County and the North Carolina Department of Environment and Natural Resources (DENR) for protection, development, reforestation, management, and improvement of forestlands located in the County, subject to final review by staff and the County Attorney, and authorize the Chair to sign the agreement. 

j.           Bid Award:  Construction of Recycling Center at Hampton Pointe

The Board will consider awarding a bid to Mainline Contracting, Inc of Durham, North Carolina for a total of $115,500 to construct a recycling center at The Home Depot at the Hampton Pointe shopping center in Hillsborough, and authorize the Purchasing Director to execute the necessary paperwork. 

k.        Bid Award:  Picnic Shelter at Efland Cheeks Community Center

The Board will consider awarding a bid to Patriot Builders of Hillsborough, North Carolina to furnish and install an Enwood 20' x 28' wired picnic shelter, and authorize the Purchasing Director to execute the necessary paperwork. 

l.           Bid Award:  Landfill Compactor for Orange County Landfill

The Board will consider awarding a bid for a Landfill Compactor for the Orange County Regional Landfill to Road Machinery Inc. of Statesville, North Carolina, and authorize the Purchasing Director to execute the necessary paperwork, and authorize the Finance Director to obtain appropriate financing and execute all associated paperwork. 

m.       Approval of Social Services Request to Utilize Funds Appropriated for Day Care

The Board will consider a request to release appropriated day care funds in the amount of $50,000 to Social Services so that the Department can provide subsidy to additional families on the day care waiting list under policies developed by the Social Services Board. 

n.         Contribution to Ronald Aycock Scholarship Fund

The Board will consider ratifying plans to appropriate $1,000 as a contribution to the Ronald Aycock Scholarship Fund. 

o.         Classification Plan Amendment - Add Class of EMS Operations Manager

The Board will consider amending the Classification and Pay Plan to add the new class of EMS (Emergency Medical Services) Operations Manager at Salary Grade 20.  Salary Grade 20 has a hiring range of $42,954 - $55,811. 

p.         Housing Rehabilitation Contract Awards

The Board will consider awarding one contract for the County CDBG Scattered Site Housing Rehabilitation Program and two housing rehabilitation contracts for the CDBG Housing Rehabilitation Program administered by the County for the Town of Chapel Hill. 

6.  Resolutions or Proclamations (8:20 - 8:55)

a.         Resolution for Purchase of Conservation Easement - Dr. Charles Keith

The Board will consider a resolution approving the purchase of a conservation easement for land owned by Dr. Charles Keith to protect natural area and open space associated with Pickard's Mountain and Morgan Creek (Bingham Township) and authorize the Chair and the Clerk to sign the conservation easement agreement, subject to final review by staff and the County Attorney. 

b.         National Preparedness Month in Orange County

The Board will consider designating the month of September 2005 as National Preparedness Month in Orange County, and encourage residents to engage in sound emergency preparedness practices. 

c.         Resolution Providing Comments to the Transportation Advisory Committee of the Durham-Chapel Hill-Carrboro Metropolitan Planning Organization Regarding the Regional Priority List for 2007-2013 Transportation Improvement Program

The Board will consider endorsing comments to the Transportation Advisory Committee (TAC) of the Durham-Chapel Hill-Carrboro (DCHC) Metropolitan Planning Organization (MPO) regarding the draft regional priority list for the 2007-2013 Transportation Improvement Program (TIP).   

d.         Resolution Modifying Initiation of the Restrictions of the County's Water Conservation Ordinance

The Board will consider approval of a resolution to: 1) temporarily modify how the County implements the provisions of the County's water conservation ordinance calling for voluntary and mandatory conservation of water by citizens in northern Orange County who use water provided by the Orange-Alamance and Town of Hillsborough water systems; and 2) initiate a process of discussion and negotiation to future operation of the northern Eno water supply with respect to withdrawals and releases from Lake Orange and Hillsborough's West Fork Reservoir.   

7.  Special Presentations

8.  Public Hearings

9.  Items for Decision--Regular Agenda

a.         Bid Award:  Southern Orange Senior Center (8:55 - 9:10)

The Board will consider awarding a bid in the amount of $5,110,773 to Resolute Construction Company, Chapel Hill, NC for the construction of the Southern Orange Senior Center; and direct the budget staff to update the Debt Issuance Schedule to distribute available funding between the two senior center projects and present the information as part of the September 13, 2005 work session regarding capital projects; and authorize the Chair to sign, subject to staff and attorney review. 

b.         Land Acquisition and Project Development:  Animal Shelter (9:10 - 9:25)

The Board will consider approving a contract for the purchase of a 5.5 acre parcel on Eubanks Road, Chapel Hill for $167,000 to be used as the future site of the Orange County Animal Shelter; and to authorize staff to move forward with a process to select a project architect; and approve the use of 2/3 net debt reduction bonds as the funding source; and authorize the Chair, County Attorney, Clerk, and staff as appropriate to sign documents that may be necessary to close on the sale. 

c.         Agreement Between Health Department and Chapel Hill-Carrboro City Schools for Behavioral Counseling Services (9:25 - 9:35)

The Board will consider approving a one-time agreement to provide behavioral health counseling services to Chapel Hill-Carrboro City Schools (CHCCS), for this year only, subject to final review by staff and the County Attorney, and authorize the Chair to sign.  

d.         Report on Cable Television Franchise Ordinance Negotiations (9:35 - 9:50)

The Board will receive a report on the outcome of facilitated negotiations with Time Warner Cable (TWC) for renewal of the cable television franchise in unincorporated Orange County and provide feedback and direction to the Cable Advisory Committee and staff. 

e.         Appointments (9:50 - 10:00)

(1)         Arts Commission - New Appointments

The Board will consider making new appointments to the Arts Commission.

(2)         Advisory Board on Aging - Two New Appointments

The Board will consider making new appointments to the Advisory Board on Aging.

(3)         Economic Development Commission (EDC) - One New Appointment

The Board will consider making one appointment to the Economic Development Commission.

(4)         Historic Preservation Commission - One New Appointment

The Board will consider making one reappointment to the Historic Preservation Commission.

(5)         Recreation and Parks Advisory Council (RPAC) - New Appointments

The Board will consider making new appointments to the Recreation and Parks Advisory Council.

(6)         Transfer of Development Rights Taskforce - New Appointments

The Board will consider making new appointments to the Transfer of Development Rights Taskforce.

(7)         Carrboro NTA Advisory Board - One New Appointment

The Board will consider making one new  appointment to the Carrboro NTA Advisory Board.

(8)         Orange County Planning Board - Two New Appointments

The Board will consider making new appointments to the Orange County Planning Board.

10.  Reports (10:00 - 10:25)

a.         Update on Planned Acquisition of Triangle SportsPlex Property

The Board will review progress related to several aspects of the planned acquisition of the Triangle SportsPlex property; and provide feedback to the Manager, Attorney, and staff; and approve an extension to the due diligence period to October 5, 2005 and a related amendment to the existing purchase agreement, subject to final review by staff and the County Attorney. 

b.         Update on Orange County Schools Facility Use

The Board will receive an update related to County and public use of Orange County Schools facilities. 

11.  Closed Session

12.  Adjournment

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