Orange County Board of Commissioners

Meeting Agenda
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Regular Meeting
Tuesday, November 15, 2005
7:30 p.m. 
Southern Human Services Center
2501 Homestead Road 
Chapel Hill, NC

Note: Background Material on all abstracts available in the Clerk's Office

COMPLIANCE WITH THE "AMERICANS WITH DISABILITIES ACT" - Interpreter services and/or special sound equipment are available with prior notice.  If you need this assistance, call the County Clerk's office at 732-8181, ext. 2130.  If you are disabled and need assistance, contact the ADA Coordinator at extension 2300 or TDD# 644-3045.  

ESTIMATED TIMES LISTED AFTER EACH ITEM - these are approximate times.  Citizens are encouraged to be at the meeting at the starting time.  The Board usually considers items in the order listed and proceeds at a steady pace.  As a courtesy to others, speakers are asked to limit their comments to three minutes.

BACKGROUND INFORMATION ON AGENDA ITEMS - is available in the Clerk's office and complete copies of agenda material are located at the Orange County Library in Hillsborough and the Chapel Hill Library in Chapel Hill.  

1.  Additions or Changes to the Agenda (7:30-7:35)


The Board of Commissioners pledges to the citizens of Orange County its respect. The Board asks its citizens to conduct themselves in a respectful, courteous manner, both with the Board and with fellow citizens.  At any time should any member of the Board or any citizen fail to observe this public charge, the Chair will ask the offending person to leave the meeting until that individual regains personal control. Should decorum fail to be restored, the Chair will recess the meeting until such time that a genuine commitment to this public charge is observed.  All electronic devices such as cell phones, pagers, and computers should please be turned off or set to silent/vibrate.

2.  Public Comments (7:35-7:45)

(We would appreciate you signing the pad ahead of time so that you are not overlooked.)

a.         Matters not on the Printed Agenda

b.         Matters on the Printed Agenda

(These matters will be considered when the Board addresses that item on the agenda below.)

3.  Board Comments (7:45-8:00)

4.  County Manager's Report (8:00-8:05)

5.  Items for Decision--Consent Agenda (8:05-8:15)

a.      Minutes

The Board will consider correcting and/or approving the minutes for the August 24 and 31 Public Hearings, the September 13 Joint Work Session with the DSS Board, and the September 26 Joint Work Session with the School Boards as submitted by the Clerk to the Board. 

b.      Appointments

(1)       Nursing Home Community Advisory Committee - Reappointments

The Board will consider making reappointments to the Nursing Home Community Advisory Committee. 

(2)       Transfer of Development Rights Taskforce - New Appointments

The Board will consider making new appointments to the Transfer of Development Rights Taskforce. 

c.       Motor Vehicle Property Tax Release/Refunds

The Board will consider adoption of a refund resolution related to 85 requests for motor vehicle property tax releases or refunds. 

d.      Property Tax Refunds

The Board will consider adoption of a refund resolution to three (3) requests for property tax refunds. 

e.      Resolution Giving Notice of Adjustment in Salary for the Sheriff and Register of Deeds Positions

The Board will consider a notice of adjustment in salary for the Sheriff and Register of Deeds positions. 

f.        Impact Fee Reimbursement

The Board will consider approving the impact fee reimbursement request from Habitat for Humanity of Orange County, NC, Inc. for $23,628 for six (6) new homes. 

g.      Housing Rehabilitation Contract Awards

The Board will consider awarding one contract for the County CDBG Scattered Site Housing Rehabilitation Program. 

h.      Contract Approval:  Courier/Mail Services through Orange Enterprises

The Board will consider approving a contract with Orange Enterprises for courier and mail processing services effective December 1, 2005 through June 30, 2008, contingent upon staff and County Attorney review and authorize the Chair to sign. 

i.        Lease Renewal:  501 W. Franklin Street, Suite #105

The Board will consider approving a lease renewal with, as software consulting firm, for space at 501 W. Franklin Street commencing on December 3, 2005 through December 2, 2006 and authorize the Chair to sign. 

j.        Property Acquisition:  Eubanks Road

The Board will consider purchasing approximately 6.23 acres on Eubanks Road for use by the Solid Waste Department for a sum of $125,000 and authorize the Manager, County Attorney, Finance Director, and Purchasing Director to execute paperwork incidental to the closing. 

k.      Second Reading:  Ordinance Granting Franchise to Time Warner Entertainment/Advance-Newhouse Partnership, to Own, Operate, and Maintain Cable System in Unincorporated Orange County

The Board will consider approving the second reading of a cable franchise renewal ordinance (agreement) with Time Warner Entertainment/Advance-Newhouse Partnership (TWC), as recommended by the Orange County Cable Advisory Committee and authorize the Chair to sign. 

l.        Approval of County Capital Project Ordinances

The Board will consider approving County capital project ordinances for fiscal year 2005-06. 

m.    Budget Amendment #5

The Board will consider approving budget ordinance and grant project ordinance amendments for fiscal year 2005-06. 

n.      School Sales Tax Reimbursements

The Board will consider the possible development of interlocal agreements and related arrangements to preserve sales tax reimbursements for school capital projects and provide directions to staff. 

6.  Resolutions or Proclamations (8:15-8:45)

a.         Proposed Resolution To Name the New Southern Orange Senior Center For Robert and Pearl Seymour

The Board will consider a resolution to name the New Southern Orange Senior Center for Robert and Pearl Seymour. 

b.         Resolutions Requesting the Towns of Carrboro and Hillsborough to Partner 50/50 with the Hyconeechee Regional Library System and County for the Development of Free-Standing Branch Libraries in Their Downtowns

The Board will consider adopting resolutions proposing that the Towns of Carrboro and Hillsborough partner with the County financially in order to secure development of free-standing branch libraries in their downtown areas. 

c.         Resolution to Coordinate with NCDOT to Provide Comments on Development-Related Transportation Proposals Located Along Orange County's Western Border

The Board will consider a resolution expressing intent and interest in coordinating with the North Carolina Department of Transportation (NCDOT) to provide comments on development related transportation proposals located in Alamance County along Orange County's western border. 

d.         Resolution Calling for New Federal Priorities

The Board will consider a resolution to petition the President of the United States and Congress to develop new federal priorities and approve the draft letter for the Chair to sign. 

7.  Special Presentations (8:45-9:00)

a.         2004-2005 Comprehensive Annual Financial Report (CAFR)

The Board will receive the Comprehensive Annual Financial Report (CAFR) and Single Audit Report for the fiscal year ended June 30, 2005. 

8.  Public Hearings

9.  Items for Decision--Regular Agenda

a.      Next Steps on Draft Maps/Plans Related to Possible District Elections for the Board of Commissioners (9:00-9:25)

The Board will continue with the next steps in the Board's review of the draft maps/plans and other associated materials related to possible District Elections for the Board of Commissioners; consider any decisions as the Board deems appropriate; and provide comments, questions, and any further direction to staff. 

b.      Draft Environmental Responsibility Goal (9:25-9:40)

The Board will receive the recommendation of the Commission for the Environment on a draft Environmental Responsibility in County Government goal and consider adoption of the goal. 

c.       Draft Energy Conservation Policy and Report on Energy Consumption/Performance Measures (9:40-9:55)

The Board will consider adoption of an Energy Conservation Policy covering Orange County Government facilities and equipment, in follow up to the Board's Environmental Responsibility goal and to receive a report on building energy use and possible energy conservation performance measures. 

d.      Durham Technical Community College: Sustainable Design Features in New Building (9:55-10:10)

The Board will discuss and provide direction to the Durham Technical Community College (DTCC) officials and project designer regarding desired sustainable design features for possible inclusion in the new campus building and direct staff to prepare a budget amendment to support the expenditure for design fees. 

e.      Housing Bond Program (10:10-10:25)

The Board will consider awarding housing bond funds in the amount of $205,000 to Habitat for Humanity to purchase land on Purefoy Drive in the Rogers Road community in Chapel Hill and authorize the Manager in consultation with the County Attorney to enter into a Development Agreement detailing the conditions of award. 

f.        Appointments (10:25-10:30)

(1)      Air Quality Advisory Committee - Initial Appointments

The board will consider making appointments to the Air Quality Advisory Committee. 

(2)      Carrboro NTA Advisory Board - One New Appointment

The Board will consider making one new appointment to the Carrboro NTA Advisory Board. 

(3)      Central Orange Senior Center Design Committee - Appointments and Charge

The Board will consider appointments to the Central Orange Senior Center Design committee including its charge, timeline, and composition. 

(4)      Hillsborough Strategic Growth Plan Consultant Selection Committee - Appointments

The Board will consider appointments of a BOCC representative and Orange County Planning Board member to the consultant selection committee for Hillsborough Strategic Growth Plan. 

10.  Reports

11.  Closed Session (10:30- )

a.         "To discuss the County's position and to instruct the County Manager and County Attorney on the negotiating position regarding the terms of a contract to purchase real property," NCGS 143-318.11(a)(5).

12.  Adjournment

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