Orange County Board of Commissioners

Meeting Agenda
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Regular Meeting
Thursday, May 4, 2006
7:30 p.m. 
F. Gordon Battle Courtroom
106 East Margaret Lane 
Hillsborough, NC

Note: Background Material on all abstracts available in the Clerk's Office

COMPLIANCE WITH THE "AMERICANS WITH DISABILITIES ACT" - Interpreter services and/or special sound equipment are available with prior notice.  If you need this assistance, call the County Clerk's office at 732-8181, ext. 2130.  If you are disabled and need assistance, contact the ADA Coordinator at extension 2300 or TDD# 644-3045.  

ESTIMATED TIMES LISTED AFTER EACH ITEM - these are approximate times.  Citizens are encouraged to be at the meeting at the starting time.  The Board usually considers items in the order listed and proceeds at a steady pace.  As a courtesy to others, speakers are asked to limit their comments to three minutes.

BACKGROUND INFORMATION ON AGENDA ITEMS - is available in the Clerk's office and complete copies of agenda material are located at the Orange County Library in Hillsborough and the Chapel Hill Library in Chapel Hill.  

1.  Additions or Changes to the Agenda


The Board of Commissioners pledges to the citizens of Orange County its respect. The Board asks its citizens to conduct themselves in a respectful, courteous manner, both with the Board and with fellow citizens.  At any time should any member of the Board or any citizen fail to observe this public charge, the Chair will ask the offending person to leave the meeting until that individual regains personal control. Should decorum fail to be restored, the Chair will recess the meeting until such time that a genuine commitment to this public charge is observed.  All electronic devices such as cell phones, pagers, and computers should please be turned off or set to silent/vibrate.

2.  Public Comments

(We would appreciate you signing the pad ahead of time so that you are not overlooked.)

a.         Matters not on the Printed Agenda

b.         Matters on the Printed Agenda

(These matters will be considered when the Board addresses that item on the agenda below.)

3.  Board Comments

4.  County Manager's Report 

5.  Items for Decision--Consent Agenda

a.      Minutes  APPROVED

The Board will consider correcting and/or approving the minutes from February 23, 2006 Joint Meeting with the Town of Chapel Hill and March 23, March 30, and April 10, 2006 Manager Search Process meetings, as submitted by the Clerk to the Board. 

b.      Appointments

1)      Alcoholic Beverage Control Board - Reappointments APPROVED

The Board will consider making reappointments to the Alcoholic Beverage Control Board. 

2)      Board of Health - Reappointments APPROVED

The Board will consider making reappointments to the Board of Health. 

c.       Interlocal Agreement between County and Towns on Taxation Collection APPROVED

The Board will consider approving an updated Interlocal Agreement between Orange County and the Towns of Chapel Hill, Carrboro, and Hillsborough with regard to tax and revenue collection endeavors on their behalf, subject to final approval by staff and the County Attorney. 

d.      Child Support Attorney Contract APPROVED

The Board will consider a contract with Coleman, Gledhill, Hargrave, and Peek to provide legal representation for the Child Support Office and authorize the Chair to sign. 

e.      Cost Allocation Plan Contract APPROVED

The Board will consider a contract with MAXIMUS, INC. for the preparation of the County's Cost Allocation Plan and authorize the Chair to sign. 

f.        Housing Rehabilitation Contract Awards APPROVED

The Board will consider awarding two housing rehabilitation contracts for the County's CDBG Scattered Site Housing Rehabilitation Program. 

g.      Budget Amendment #14 APPROVED

The Board will consider approving budget ordinance and grant project ordinance amendments for fiscal year 2005-06. 

h.      Buckhorn Road EDD/Gravelly Hill Water/Sewer Project - Relocating Mebtel Telephone Service Lines from Water/Sewer Path APPROVED

i.        Child Day Care Facilities Zoning Text Amendments APPROVED

The Board will consider hearing and closing the public hearing, and making a decision on the Administration and Planning Board recommendations for proposed Zoning Ordinance text amendments regarding child day care facilities. 

j.        Change in BOCC Regular Meeting Schedule APPROVED

The Board will consider two changes in the County Commissioners' regular meeting calendar for year 2006, moving the September 7, 2006meeing to September 12, 2006 at the F. Gordon Battle Courtroom and moving the September 12, 2006 Work Session to September 14, 2006 at the Government Services Center.

k.      Resolution Authorizing Installment Financing Contract for Equipment Purchases APPROVED

The Board will consider adopting a resolution required by SunTrust Bank to facilitate the financing of equipment approved for purchase by the Board in April 2006 and authorize the Finance Director and County  Attorney to execute appropriate documents. 

6.  Resolutions or Proclamations

a.      Older Americans Month and Senior Center Week APPROVED

The Board will consider joining federal and state governments in designating the month of May as Older Americans Month, a time to honor older citizens for their contributions to society; and also to designate the week of May 14 through May 20 as Senior Center Week in Orange County to recognize local senior centers as focal points for providing opportunities and services to older citizens and authorize the Chair to sign. 

b.      National Tourism Week APPROVED

The Board will consider a proclamation recognizing the week of May 13 through 21, 2006 as National Tourism Week in Orange County and authorize the Chair to sign. 

c.      Drinking Water Week & OWASA Taste of Hope Program APPROVED

The Board will consider a proclamation recognizing May 7 through May 13, 2006 as Drinking Water Week in Orange County and encourage participation in the Orange Water and Sewer Authority's (OWASA's) "Taste of Hope" Customer Assistance Program and authorize the Chair to sign. 

7.  Special Presentations

a.      Master Aging Plan Process Update and Priority Issues Approval APPROVED

The Board will receive an update on the Master Ageing Planning progress and to consider approval of the priority issues identified by the Task Force Aging Plan. 

8.  Public Hearings

a.      Additional Items for Orange County's 2006 Legislative Agenda APPROVED

The Board will continue a public hearing from the Board's April 18, 2006 regular meeting for discussion of items for inclusion in Orange County's legislative agenda package for the 2006 North Carolina General Assembly Session and to consider approval of resolutions and any additional materials for presentation to Orange County's legislative delegation and the leadership of the North Carolina General Assembly. 

9.  Items for Decision--Regular Agenda

a.      Consolidated Housing Plan Annual Update/HOME Program APPROVED

The Board will consider adopting a resolution approving the 2006 Consolidation Housing Plan Annual Update: the proposed HOME Program Activities for 2006-2007 and to authorize the Manager to implement the HOME Program as approved by the BOCC including the ability to execute agreements with partnering non-profit organizations after consultation with the  County Attorney. 

b.      Bid Award/Contract Approval/Capital Project Approval: Water and Sanitary Sewer Extensions to Serve the Buckhorn Area APPROVED

c.      Legal Advertisement for Quarterly Public Hearing - May 22, 2006 APPROVED with CHANGES

The Board will consider the legal advertisement for items to be presented at the Joint Board of County Commissioners/Planning Board Quarterly Public Hearing scheduled for May 22, 2006. 

d.      Possible Conservation Easements for Greene Tract APPROVED

The Board will discuss matters related to the possible recording of conservation easements on portions of the Greene Tract to permanently protect those areas as open space. 

e.      Appointments

1)      Board of Health - One New Appointment DEFERRED

The Board will consider making one new appointment to the Board of Health. 

f.      OPC Resolutions APPROVED

10.  Reports - NONE

11.  Closed Session SESSION HELD

12.  Adjournment

Orange County Water Supply Reservoir Water Levels

Available information as of 11:00 AM, Thursday, April 27, 2006 


Lake Orange 

        Water level is at the point where it is freely spilling (full) over the spillway.

        Water storage capacity remaining is 100% (475 million gallons)

        Current Eno River flow at the Hillsborough gage is approximately 90 cfs (58 million gallons per day).

        Eno flow levels, which have averaged well above the 10 cfs flow that triggers Capacity Use restrictions for the last six days, are also averaging at or well above historical median water flows (approximately 40 to 50 cfs for this time of year) as a consequence of recent thunderstorm and rainfall conditions.

        There are no Eno River Capacity Use Restrictions in effect at this moment, and it now appears unlikely that instream flow conditions that would initiate restrictions will be seen within the next two weeks.

West Fork Reservoir  

        Water level is at full capacity

        Water storage capacity remaining is 100%


OWASA Reservoirs                              

        Water level at Cane Creek Reservoir is 22.3" below full

        Water level at University Lake is 18.3" below full

        Total remaining water storage capacity is approximately 90.1%

        Approximately 330 days of water supply remaining (at yearly average daily demand [9.0 million gallons per day])


National Weather Service/NOAA Regional Precipitation data (inches above [+] or below [-] normal)

RDU                                                                                       Piedmont-Triad 

-6.34" for 2005                                                                        -9.94" for 2005

-5.11" since January 1, 2006                                                    -6.80" since January 1, 2006

-1.34" since March 1, 2006                                                      -4.08" since March 1, 2006

+1.44" since April 1, 2006                                                       -1.18" since April 1, 2006


Miscellaneous notes

  1. Approximately 10 days ago, it appeared that low flow conditions (7 consecutive days where daily flow averages below 10 cfs) were going to initiate Capacity Use withdrawal restrictions and notices to that effect were sent out.  However, the USGS recalibrated the Eno gage and adjusted flow levels upward going back for two or more weeks.  This negated the perceived low flow conditions and restrictions were rescinded. 
  2. Orange County is within the area that remains under the "severe drought " condition designation as per the NC Drought Management Advisory Council (as of 4/18/2006).


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