Orange County Board of Commissioners

Meeting Agenda
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Regular Meeting
Tuesday, May 16, 2006
7:30 p.m. 
Southern Human Services Center
2501 Homestead Road 
Chapel Hill, NC
    

Note: Background Material on all abstracts available in the Clerk's Office

COMPLIANCE WITH THE "AMERICANS WITH DISABILITIES ACT" - Interpreter services and/or special sound equipment are available with prior notice.  If you need this assistance, call the County Clerk's office at 732-8181, ext. 2130.  If you are disabled and need assistance, contact the ADA Coordinator at extension 2300 or TDD# 644-3045.  

ESTIMATED TIMES LISTED AFTER EACH ITEM - these are approximate times.  Citizens are encouraged to be at the meeting at the starting time.  The Board usually considers items in the order listed and proceeds at a steady pace.  As a courtesy to others, speakers are asked to limit their comments to three minutes.

BACKGROUND INFORMATION ON AGENDA ITEMS - is available in the Clerk's office and complete copies of agenda material are located at the Orange County Library in Hillsborough and the Chapel Hill Library in Chapel Hill.  

1.  Additions or Changes to the Agenda

PUBLIC CHARGE

The Board of Commissioners pledges to the citizens of Orange County its respect. The Board asks its citizens to conduct themselves in a respectful, courteous manner, both with the Board and with fellow citizens.  At any time should any member of the Board or any citizen fail to observe this public charge, the Chair will ask the offending person to leave the meeting until that individual regains personal control. Should decorum fail to be restored, the Chair will recess the meeting until such time that a genuine commitment to this public charge is observed.  All electronic devices such as cell phones, pagers, and computers should please be turned off or set to silent/vibrate.

2.  Public Comments

(We would appreciate you signing the pad ahead of time so that you are not overlooked.)

a.         Matters not on the Printed Agenda

b.         Matters on the Printed Agenda

(These matters will be considered when the Board addresses that item on the agenda below.)

3.  Board Comments

4.  County Manager's Report

5.  Items for Decision--Consent Agenda

a.      Minutes

The Board will consider correcting and/or approving the minutes for the January 31(5:30), February 9, February 21, March 2, and March 13 meetings in 2006 as submitted by the Clerk to the Board. 

b.      Appointments

(1)         Orange County Aging Board - One Reappointment

The Board will consider making a reappointment to the Orange County Aging Board. 

(2)         Agricultural Preservation Board - One Reappointment

The Board will consider making one reappointment to the Agricultural Preservation Board. 

(3)         Orange County Animal Services Advisory Board - Reappointments

The Board will consider making reappointments to the Animal Services Advisory Board. 

(4)         Commission for Women - Reappointments

The Board will consider making reappointments to the Commission for Women. 

(5)         Human Relations Commission - Reappointments

The Board will consider making reappointments to the Human Relations Commission. 

(6)         Workforce Development Board - Reappointments

The Board will consider making reappointments to the Workforce Development Board. 

c.       Motor Vehicle Property Tax Release/Refunds

The Board will consider adoption of a refund resolution related to 61 requests for motor vehicle property tax releases or refunds in accordance with North Carolina General Statutes. 

d.      Property Tax Refund

The Board will consider adoption of a refund resolution related to one (1) request for property tax refund in accordance with N.C. General Statute 105-381. 

e.      Property Tax Release

The Board will consider adoption of a resolution to release property values related to one (1) request for property tax release in accordance with N.C. General Statute 105-381.  

f.        Contract Renewal with UNC Family Medicine and Health Department

The Board will consider renewing a contract with UNC Family Medicine and Health Department for Physician Services and authorize the Chair to sign pending approval of the FY 2006-2007 budget and any further review by staff and the County Attorney. 

g.      Contract Renewal for Pharmacy Services for Health Department

The Board will consider renewing a contract for pharmacy services for the Health Department and authorize the Chair to sign, pending the approval of the 2006-2007 budget and any further review by staff and the County Attorney. 

h.      Agreement Renewal with Chapel Hill Training and Outreach, Inc. and Health Department for Dental Services for Head Start

The Board will consider renewal of an agreement for Health Department provision of dental services for the Head Start Program offered by Chapel Hill Training and Outreach. Inc. in northern Orange and authorize the Chair to sign subject to any final review by staff and the County Attorney. 

i.        Audit Contract for the June 30, 2006 Fiscal Year

The Board will consider awarding contracts to Cherry, Bekaert & Holland, Certified Public Accountants, for the provision of audit services for the fiscal year ending June 30, 2006 and authorize the Chair to sign.  

j.        RFP Award - Contract for Conducting Analysis of Impediments to Fair Housing Choice

The Board will consider authorizing staff to contract with Donald B. Eager & Associates, LLC to conduct an Analysis of Impediments to Fair Housing Choice study for the amount of $7,500; and authorize the County Manager to execute the resulting agreement, contingent upon final review by staff and the County Attorney. 

k.      Budget Amendment #15

The Board will consider approving budget ordinance amendments for fiscal year 2005-2006. 

l.        Application for State Public School Building Capital Funds

The Board will consider approving an application to the North Carolina Department of Public Instruction to release funds from Orange County's Public School Building Capital Fund account for the Chapel Hill-Carrboro-City Schools' share of the remaining debt service payment related to construction of McDougle and Scroggs Elementary Schools and authorize the Chair to sign

m.    Pyrotechnics Approval; Blue Cross Blue Shield Family Day

The Board will consider approving a pyrotechnics permit for Blue Cross/Blue Shield Family Day 2006 on Saturday, June 3, 2006, contingent upon final approval of the set up by the Emergency Management Director or his designee. 

6.  Resolutions or Proclamations

a.         National Historic Preservation Month

The Board will consider proclaiming May as National Historic Preservation Month. 

7.  Special Presentations

a.      Update on Veteran Services Program

The Board will receive a presentation on the services provided through the Veteran's Services Program at the Department of Social Services. 

8.  Public Hearings

a.         North Carolina Department of Transportation, Rural Operating Assistance Program (ROAP) Grant Funding

The Board will conduct a public hearing for the NCDOT Rural Operating Assistance Program (ROAP) grant application, approve the FY 2006/2007 ROAP grant application, and authorize the Chair to sign. 

9.  Items for Decision--Regular Agenda

a.         Consent for New Indebtedness for OE Enterprises, Inc.

The Board will consider a request by OE Enterprises for new indebtedness for building improvements and communicate same to First National Bank. 

b.         Authorization to Release Current Bridge Funding to OPC/LME to Facilitate Divestiture of Club Nova, and Consider Support for an Additional Allotment in the Manager's Recommended FY 06-07 Budget

The Board will consider authorizing the release of a County appropriation in the amount of $40,806 to OPC/LME to facilitate the divestiture (transfer) of OPC Club Nova Community, Inc, and to consider support for an additional allocation in the FY 2006-07 budget process. 

c.         Schools Adequate Public Facilities Ordinance (SAPFO) - Approval of Annual Certifications

The Board will consider approving various certifications related to student membership projections of the Orange county Schools (OCS) and Chapel Hill-Carrboro City Schools (CHCCS), as outlined in the draft Annual Report of the SAPFO Technical Advisory Committee and the incorporated forms. 

d.         Contract for Design Work for Homestead Center Sewer Connection

e.         Appointments

(1)         Orange County Planning Board - New Appointment

The Board will consider making one new appointment to the Orange County Planning Board. 

(2)         Arts Commission - New Appointments

The Board will consider making new appointments to the Arts Commission. 

(3)         Board of Health - One New Appointment

The Board will consider making one new appointment to the Board of Health. 

(4)         Chapel Hill Board of Adjustment - New Appointments

The Board will consider making new appointments to the Chapel Hill Board of Adjustment. 

(5)         Commission for the Environment - New Appointments

The Board will consider making appointments to the Commission for the Environment. 

(6)         Hillsborough Strategic Growth Steering Committee - Appointment

The Board will consider making appointments to the Hillsborough Strategic Growth Steering Committee. 

(7)         New Hope Park at Blackwood Farm Master Planning Committee

The Board will consider making appointments to the New Hope Park at Blackwood Farm Mater Planning Committee. 

(8)         Orange County Board of Adjustment - New Appointment

The Board will consider making a new appointment to the Orange County Board of Adjustment. 

(9)         O.C./Chapel Hill Visitors Bureau - Appointment

The Board will consider making one new appointment to the Orange County/ Chapel Hill Visitor's Bureau. 

(10)     Animal Services Advisory Board - New Appointments

The Board will consider making appointments to the Animal Services Advisory Board. 

(11)     Orange Unified Transportation Board - New Appointments

The Board will consider making one new appointment to the Unified Transportation Board. 

(12)     Orange Water And Sewer Authority Board - New Appointment

The Board will consider making one new appointment to the Orange Water and Sewer Authority Board. 

(13)     Recreation and Parks Advisory Council - New Appointment

The Board will consider making one new appointment to the Recreation and Parks Advisory Council. 

10.  Reports

11.  Closed Session

a.         "To discuss the County's position and to instruct the County Manager and County Attorney on the negotiating position regarding the terms of a contract to purchase real property," NCGS 143-318.11(a)(5).

12.  Adjournment


Orange County water supply reservoir water levels

 

Available information as of 1:00 PM, Thursday, May 11, 2006 

 

Lake Orange

        Water level is at the point where it is freely spilling (full) over the spillway..

        Water storage capacity remaining is 100% (475 million gallons)

        Current Eno River flow at the Hillsborough gage is approximately 16 cfs (10.3 million gallons per day).

        Eno flow levels, which have averaged well above the 10 cfs flow that triggers Capacity Use restrictions for the last five days (and 17 of the last 19 days).  For about half of the last 19 days, flows have averaged at or well above historical median water flows (approximately 30 to 50 cfs for this time of year) as a consequence of thunderstorm and other rainfall activity.

        There are no Eno River Capacity Use Restrictions in effect at this moment, and it now appears unlikely that instream flow conditions that would initiate restrictions will be seen within the next week to ten days even with no additional rainfall.

West Fork Reservoir  

        Water level is at full capacity

        Water storage capacity remaining is 100%

 

OWASA Reservoirs                           

        Water level at Cane Creek Reservoir is 9.3" below full

        Water level at University Lake is 24" below full

        Total remaining water storage capacity is approximately 93.5% 

        Approximately 340 days of water supply remaining (at yearly average daily demand [9.0 million gallons per day])

 

National Weather Service/NOAA Regional Precipitation data (inches above [+] or below [-] normal)

 

RDU                                                                                       Piedmont-Triad 

-6.34" for 2005                                                                      -9.94" for 2005

-4.79" since January 1, 2006                                               -6.91" since January 1, 2006

-1.02" since March 1, 2006                                                  -4.19" since March 1, 2006

Miscellaneous notes

  1. Orange County is within the area that, as of 4 May 2006, was upgraded from the "severe drought" to the "moderate drought " classification as per the NC Drought Management Advisory Council.
  2. The OWASA service area remains under the OWASA-declared a Water Supply Advisory (which alerts OWASA customers about potential water supply shortages and providing advanced notice that additional [beyond those specified in OWASA's year-round conservation requirements] water use restrictions could be imposed if supply/demand conditions do not improve in the near future. 

   

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