Orange County Board of Commissioners

Meeting Agenda
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Regular Meeting
Tuesday, June 13, 2006
7:30 p.m. 
F. Gordon Battle Courtroom
106 East Margaret Lane 
Hillsborough, NC
    

Note: Background Material on all abstracts available in the Clerk's Office

COMPLIANCE WITH THE "AMERICANS WITH DISABILITIES ACT" - Interpreter services and/or special sound equipment are available with prior notice.  If you need this assistance, call the County Clerk's office at 732-8181, ext. 2130.  If you are disabled and need assistance, contact the ADA Coordinator at extension 2300 or TDD# 644-3045.  

ESTIMATED TIMES LISTED AFTER EACH ITEM - these are approximate times.  Citizens are encouraged to be at the meeting at the starting time.  The Board usually considers items in the order listed and proceeds at a steady pace.  As a courtesy to others, speakers are asked to limit their comments to three minutes.

BACKGROUND INFORMATION ON AGENDA ITEMS - is available in the Clerk's office and complete copies of agenda material are located at the Orange County Library in Hillsborough and the Chapel Hill Library in Chapel Hill.  

1.  Additions or Changes to the Agenda

PUBLIC CHARGE

The Board of Commissioners pledges to the citizens of Orange County its respect. The Board asks its citizens to conduct themselves in a respectful, courteous manner, both with the Board and with fellow citizens.  At any time should any member of the Board or any citizen fail to observe this public charge, the Chair will ask the offending person to leave the meeting until that individual regains personal control. Should decorum fail to be restored, the Chair will recess the meeting until such time that a genuine commitment to this public charge is observed.  All electronic devices such as cell phones, pagers, and computers should please be turned off or set to silent/vibrate.

2.  Public Comments

(We would appreciate you signing the pad ahead of time so that you are not overlooked.)

a.         Matters not on the Printed Agenda

b.         Matters on the Printed Agenda

(These matters will be considered when the Board addresses that item on the agenda below.)

3.  Board Comments

4.  County Manager's Report

5.  Items for Decision--Consent Agenda

a.      Minutes

The Board will consider correcting and/or approving the minutes from March 15, March 21, April 10, and May 11 of 2006 as submitted by the Clerk to the Board. 

b.      Appointments

(1)   Adult Care Home Community Advisory Committee - Reappointment

The Board will consider making a reappointment to the Adult Care Home Community Advisory Committee. 

(2)   Affordable Housing Advisory Board - Reappointments

The Board will consider making reappointments to the Affordable Housing Advisory Board. 

(3)   Hyconeechee Library Board of Directors - Reappointment

The Board will consider making a reappointment to the Hyconeechee Library Board of Directors. 

(4)   Nursing Home Community Advisory Committee - Reappointments

The Board will consider making reappointments to the Nursing home Community Advisory Committee. 

(5)   Solid Waste Advisory Board - Reappointment

The Board will consider making a reappointment to the Solid Waste Advisory Board. 

c.       Refund of Real Estate Excise Tax

The Board will consider approving a request for refund of real estate excise stamps paid pursuant to the sale of real property. 

d.      Orange County Jail Medical Plan and Hillsborough Medical Contract

The Board will consider adopting the Orange County Jail Medical Plan and approve the medical health care contract with Hillsborough Medical Group for inmate medical services at the jail facility for fiscal year July 1, 2005 thru June 30, 2006

e.      Hyconeechee Regional Library Contract Renewal

The Board will consider renewing the contract between the Hyconeechee Regional Library System and the counties of Caswell, Orange, and Person and authorize the Chair to sign. 

f.        Contract Renewal with Town of Chapel Hill for County Provision of Animal Control and Emergency Animal Rescue Services (EARS)

The Board will consider approving a contract renewal to provide the Town of Chapel Hill with animal control and emergency animal rescue services during FY 2006-2007 and authorize the Chair to sign pending final review by staff and the County Attorney. 

g.      Contract Renewal with Town of Carrboro for County Provision of Emergency Animal Rescue Services (EARS)

The Board will consider approving a contract renewal with the Town of Carrboro to provide the Town with emergency animal rescue services during FY 2006-2007 and authorize the Chair to sign pending final review by staff and the County Attorney. 

h.      Contract Approval with Dr. James Miller, DVM, DBA North Churton Street Animal Hospital,  for Spay/Neuter Services with the Animal Shelter Division of the Animal Services Department

The Board will consider a contract with Dr. James Miller, DVM, to provide spay/neuter surgery services for Orange County's Animal Shelter at the unit price of $60.00 per surgery during FY 2006-2007 and authorize the Chair to sign pending final review by staff and the County Attorney. 

i.        Contract Renewal with Dr. Marat Dubrovsky, DVM, DBA Nicks Road Veterinary Clinic, for Spay/Neuter Surgery Services with the Animal Shelter Division of the Animal Services Department

The Board will consider approving a contract renewal with Dr. Marat Dubrovsky, DVM, to provide spay/neuter surgery services for Orange County's Animal Shelter at the unit price of $60.00 per surgery during FY 2006-2007 and authorize the Chair to sign pending final review by staff and the County Attorney. 

j.        Contract Approval with Summit Engineering for Topographic Survey for New Hope Park at Blackwood Farm

The Board will consider awarding a contract for professional services associated with a topographic survey of the property planned for the New Hope Park at Blackwood Farm to Summit Engineering of Hillsborough and authorize ERCD to work with the Purchasing Director in executing the contract. 

k.      Contract with Legacy Research Associates, Inc. for a Cultural and Archaeological Survey of the Future New Hope Park at Blackwood Farm

The Board will consider awarding a contract to Legacy Research Associates, Inc. for a survey of cultural and archaeological resources on the 152-acre property owned by Orange County for the future New Hope Park at the former Herbert Blackwood Farm and authorize the Chair to sign subject to final review by staff and the County Attorney. 

l.        Community and Schools Phase III Tobacco Use Prevention and Cessation Initiative Grant Acceptance

The Board will consider accepting Phase III funds from the Health and Wellness Trust Fund Commission in the amount of $289,000 for the continuation of the Youth Tobacco Prevention Initiative known as Orange County TRU/Tobacco. Reality. Unfiltered. And authorize the Chair to sign. 

m.    Home and Community Care Block Grant for Older Adults Funding Plan for FY2006-2007

The Board will consider approving the recommended Home and Community Care Block Grant for Older Adults Funding Plan for FY 2006-2007 in the amount of $408,977 and authorize the Chair to sign. 

n.      Bid Award: E9-1-1 System

The Board will consider awarding a bid for an E9-1-1 Telephone System for Emergency Management to Wireless Communications, Inc. of Morrisville, NC in an amount not to exceed $313,434 and authorize the Purchasing Director to execute the necessary paperwork. 

o.      Bid Award: Window Replacement at Recreation

The Board will consider awarding a bid to Ken Moser Company of Raleigh, NC to replace all windows at the Parks and Recreation facility at the Richard Whitted Center for a sum not to exceed $73,917 and authorize the Purchasing Director to execute the necessary paperwork. 

p.      Bid Award: Skid Steer Loader and Attachments

The Board will consider awarding a bid to Triangle Equipment Company of Morrisville, NC for a Skid Steer (Bobcat) loader and Attachments for Recreation for a total of $39,926 and authorize the Purchasing Director to execute the necessary paperwork. 

q.      Bid Award: Roof Replacement at New Courthouse

The Board will consider awarding a bid and approving a contract for the replacement of the roof at the New Courthouse, 104 East Margaret Lane, Hillsborough to DFE, Inc. of Apex, NC in the amount of $198,098 and authorize the Chair to sign contingent upon Attorney and staff review. 

r.       Housing Bond Program

The Board will consider awarding housing bond funds in the amount of $116,250 to Habitat for Humanity to purchase land in the Highland Woods subdivision in the Northern Fairview community in Hillsborough and authorize the Manager in consultation with the County Attorney to enter into a Development Agreement detailing the provisions of the award. 

s.       Community Development Program - Inter-Local Agreement

The Board will consider executing an Inter-Local Agreement with Durham County to complete administration of Durham County's Scattered Site Housing Rehabilitation Program and authorize the Manager in consultation with the County Attorney to enter into an Inter-Local Agreement detailing the program administration. 

t.        Amendment to SportsPlex Management Agreement

The Board will consider an amendment to the SportsPlex Management Agreement approved by the Board on December 5, 2005 and authorize the appropriate County officials to sign. 

u.      Minute Preparer Agreement

The Board will consider approving an agreement between the County of Orange and Becky Butler for the preparation of BOCC meeting minutes and authorize the Chair to sign. 

v.      Property Tax Refund Request

The Board will consider adoption of a resolution related to one (1) request for property tax refund in accordance with N.C. General Statute 105-381. 

w.     Employee Assistance Program Contract Renewal

The Board will consider approving renewal of the Employee Assistance Program (EAP) contract with Magellan Behavioral Health for the period July1, 2006 through June 30, 2008 and authorize the Chair to sign. 

x.      Approval of Salary of Orange County Elections Director

The Board will consider approving the salary of the new Orange County Elections Director as recommended by the Orange County Board of Elections. 

y.      Voluntary Agricultural District Designation: Pearson Property

The Board will consider an application from (William) Adrian Pearson for certification as qualifying farmland within the Caldwell Voluntary Agricultural District. 

z.       Budget Amendment #16

The Board will consider approving budget ordinance and grant project ordinance amendments for fiscal year 2005-06. 

aa.  NC Hwy 57 Speedway Area Small Area Plan

The Board will consider authorizing Planning and Economic Development staff members to develop a Small Area Plan process for the NC Highway 57 Speedway area. 

bb.  Solid Waste Operations Center Design - Neighborhood Meeting Follow-up

The Board will receive information about the May 31, 2006 Neighborhood Meeting regarding the design of the proposed Solid Waste Operations Center and to consider endorsing a timeline for the architect to proceed with completion of detailed design and construction documents. 

6.  Resolutions or Proclamations

7.  Special Presentations

a.         Final Report Mill Creek Road Area Studies

The Board will receive information on the results of the cancer prevalence assessment and water quality assessment in the Mill Creek Road area. 

b.         Proposed Community Water Study Parameters

The Board will consider parameters for future community water studies. 

c.         Purchase of Art Work by Orange County Artists for County Buildings

The Board will receive a report on the results of the recent "Call for Artists: Purchase of Existing Work" art competition. 

d.         Homestead Road Campus Master Plan Approval

The Board will consider approval of a conceptual master plan for the Southern Human Services Center (SHSC) property and provide direction to staff on next steps. 

8.  Public Hearings

9.  Items for Decision--Regular Agenda

a.         Consideration of a Resolution on District Elections for the Board of County Commissioners for a November 2006 Referendum

The Board will consider approval of a Resolution on district elections for the Board of County Commissioners for a November 2006 referendum based on Board consideration of district elections since January 2005 and provide any comments, questions, and any further direction to staff.

b.         New Hope Park at Blackwood Farm - Preliminary Concept Plan

The Board will review and approve a Preliminary Concept Plan for the upcoming New Hope Park at Blackwood Farm master planning process. 

c.         The Orchard - Preliminary Plan

The Board will consider the Preliminary Plan for the Orchard Subdivision. 

d.         Authorization to Release One-Time Supplemental Funding to OPC/LME to Facilitate Divestiture of Orange County Outpatient Services

The Board will consider authorizing the release of a one-time County supplemental appropriation in the amount of $131,797 to OPC/LME to facilitate the divestiture (transfer) of the Northside Adult and Child Outpatient Clinics in Chapel hill and the Family Counseling Center in Hillsborough services to the Caring Family Networks (CFN).  The formal transfer of operational management took place on June 1, 2006. 

e.         Appointments

(1)   Orange Water and Sewer Authority Board of Directors - New Appointment

The Board will consider making one new appointment to the Orange Water and Sewer Authority Board. 

(2)   Nursing Home Community Advisory Committee - New Appointments

The Board will consider making appointments to the Nursing Home Community Advisory Committee. 

(3)   Boards County Commissioners Serve On

The Board will consider the list of boards and commissions on which the Board of County Commissioners members serve and select those boards on which the BOCC wishes to continue serving. 

10.  Reports

a.         Update on Justice Facility Expansion and Downtown Hillsborough Parking Study

The Board will receive information regarding the status and endorse the committee generated plans for the status of the Justice Facilities Expansion Project: and consider options for the park-and-ride/shuttle service to the downtown Hillsborough County campus. 

b.         Composite Countywide Plan for Parks and Trails

The Board will receive and discuss the Composite Countywide Plan for Parks and Trails from the InterGovernmental Parks Work Group for possible future consideration and adoption as a planning reference document. 

11.  Closed Session

12.  Adjournment

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