Orange County Board of Commissioners

Meeting Agenda
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Regular Meeting
Tuesday, June 27, 2006
7:30 p.m. 
Southern Human Services Center
2501 Homestead Road 
Chapel Hill, NC
    

Note: Background Material on all abstracts available in the Clerk's Office

COMPLIANCE WITH THE "AMERICANS WITH DISABILITIES ACT" - Interpreter services and/or special sound equipment are available with prior notice.  If you need this assistance, call the County Clerk's office at 732-8181, ext. 2130.  If you are disabled and need assistance, contact the ADA Coordinator at extension 2300 or TDD# 644-3045.  

ESTIMATED TIMES LISTED AFTER EACH ITEM - these are approximate times.  Citizens are encouraged to be at the meeting at the starting time.  The Board usually considers items in the order listed and proceeds at a steady pace.  As a courtesy to others, speakers are asked to limit their comments to three minutes.

BACKGROUND INFORMATION ON AGENDA ITEMS - is available in the Clerk's office and complete copies of agenda material are located at the Orange County Library in Hillsborough and the Chapel Hill Library in Chapel Hill.  

1.  Additions or Changes to the Agenda

PUBLIC CHARGE

The Board of Commissioners pledges to the citizens of Orange County its respect. The Board asks its citizens to conduct themselves in a respectful, courteous manner, both with the Board and with fellow citizens.  At any time should any member of the Board or any citizen fail to observe this public charge, the Chair will ask the offending person to leave the meeting until that individual regains personal control. Should decorum fail to be restored, the Chair will recess the meeting until such time that a genuine commitment to this public charge is observed.  All electronic devices such as cell phones, pagers, and computers should please be turned off or set to silent/vibrate.

2.  Public Comments

(We would appreciate you signing the pad ahead of time so that you are not overlooked.)

a.         Matters not on the Printed Agenda

b.         Matters on the Printed Agenda

(These matters will be considered when the Board addresses that item on the agenda below.)

3.  Board Comments

4.  County Manager's Report

5.  Items for Decision--Consent Agenda

a.      Minutes  APPROVED

The Board will consider correcting and/or approving the minutes from April 18 (Regular Meeting), April 20 (5:30 pm with Affordable Housing), April 20 (7:30 pm Budget Work Session), and April 25 (with School Boards), 2006 as submitted by the Clerk to the Board. 

b.      Appointments

(1)   Jury Commission - Reappointment APPROVED

The Board will consider making a reappointment to the Jury Commission. 

(2)   Boards County Commissioners Serve On APPROVED

The Board will consider the list of boards and commissions on which the Board of County Commissioners members serve and select those boards on which the BOCC wishes to continue serving. 

c.       Motor Vehicle Property Tax Release/Refunds APPROVED

The Board will consider adoption of a refund resolution related to 47 requests for motor vehicle property tax releases or refunds in accordance with North Carolina General Statutes. 

d.      Change in BOCC Regular Meeting Schedule APPROVED with REVISIONS

The Board will consider one change in the County Commissioners' regular meeting calendar year 2006 by changing the Quarterly Public Hearing on Monday, August 28, 2006 to a Work Session and change the location to the Government Services Center in Hillsborough. 

e.      Contract with UNC School of Dentistry and Health Department for Services of a Dentist APPROVED

The Board will consider approving a contract for the provision of dental clinical services for the Health Department by a UNC School of Dentistry faculty member and authorize the Chair to sign. 

f.        Contract Renewal with Northen Blue for DSS Legal Services APPROVED

The Board will consider renewing a contract for Fiscal Year 2006-2007 for legal representation for the Department of Social Services and authorize the Chair to sign. 

g.      Contract Renewal with Caring Family Network for Emergency Placements for Youth APPROVED

The Board will consider renewing a contract with Caring Family Network for the provision of emergency placements for Orange County children and authorize the Chair to sign. 

h.      Contract Renewal with OE Enterprises Inc. for Services to Work First Clients APPROVED

The Board will consider renewing a contract with OE Enterprises for services to Work First clients with significant barriers and authorize the Chair to sign. 

i.        Contract Renewal with OPC for Mental Health Services for DSS Clients APPROVED

The Board will consider renewing a contract with Orange-Person-Chatham LME for a part-time liaison to assist clients of Social Services to access needed mental health services and authorize the Chair to sign. 

j.        Contract Renewal with UNC Hospitals for DSS to Provide Medicaid Workers APPROVED

The Board will consider renewing the contract for income maintenance staff at UNC Hospitals and authorize the Chair to sign. 

k.      Contract Renewal with Morgan and Associates for Faith Community Coordinator APPROVED

The Board will consider renewing a contract with Morgan and Associates for the development of partnerships with various faith communities focusing on improved job retention for Work First participants and authorize the Chair to sign. 

l.        Contract Renewal with Center for Employment Training for Vocational Training APPROVED

The Board will consider renewing the contract with the Center for Employment Training and authorize the Chair to sign. 

m.    Contract Renewal with Employment Security Commission for Job Placement Services at the Skills Development Center APPROVED

The Board will consider renewing the contract with the Employment Security Commission for services to Work First clients and other residents at the Skills Development/JobLink Center and authorize the Chair to sign. 

n.      Contract Renewal with Orange County Schools System for Adolescent Parenting Services APPROVED

The Board will consider renewing the contract with Orange County Schools System to provide specialized services to pregnant and parenting teens and authorize the Chair to sign. 

o.      Contract Renewal for Social Work Services Between Orange County Schools and Orange County Department of Social Services APPROVED

The Board will consider renewal of the contract between the Orange County Schools and the Orange County Department of Social Services for the provision of seven Department of Social Services positions and related supervision to provide social work and case management services in the schools and authorize the Chair to sign. 

p.      EMS Medical Director Contract Renewal APPROVED

The Board will consider renewing an agreement between Orange County and the UNC Department of Emergency Medicine concerning medical direction of Orange County's Emergency Medical Services (EMS) program and authorize the Chair to sign. 

q.      Allow Subgranting of 2005 Buffer Zone Protection Program (BZPP) Grant Funds APPROVED

The Board will consider the subgranting of funds received for the purpose of Critical Infrastructure Protection and approve a memorandum of agreement for such efforts between the County and subgrantee to provide for the proper expenditure of federal Homeland Security funds, subject to final review by staff and the County Attorney; and authorize the Manager, Emergency Management Director, and County Attorney to sign. 

r.       Bid Award: Emergency Generators APPROVED

The Board will consider awarding a bid to Tarheel Generator of Siler City, North Carolina for one (1) 200 kW diesel powered generator for standby power for the Orange County EMS-911 Center at 1914 New Hope Church Road, Chapel Hill and for one (1) 50 kW diesel powered generator for standby power for the Eno Mountain Communication Tower for a total of $90,748.51: and authorize the Purchasing Director to execute the necessary paperwork. 

s.       HVAC System Replacement at EMS 911 Center APPROVED

The Board will consider awarding a bid and authorize a contract for replacement of the heating, ventilation, and air conditioning (HVAC) system in the basement level of the Orange County EMS-911 Center in the amount of $110,000; and authorize the Chair to sign, contingent upon staff and Attorney review. 

t.        Authorize Acceptance of Potential Emergency Management Related Grants APPROVED

The Board will consider authorizing the Chair and/or Vice Chair to accept, on behalf of the entire Board, grants whose award and acceptance deadlines will occur during the Board of County Commissioners' summer recess between June 27 and August 22, 2006. 

u.      Pyrotechnics Permit - Orange Speedway APPROVED

The Board will consider approving a pyrotechnics permit for Orange County Speedway for July 4, 2006 (rain date of July 8, 2006); and authorize the staff to execute permits as needed. 

v.      NC State Firemen's and Rescue Squad Annual Certification Roster APPROVED

The Board will consider approving the certification roster for the fire marshal and assistant fire marshal to participate in the North Carolina State Firemen's Association for the year 2006 and authorize the Chair to sign. 

w.     Lease Approval: Parks Operations Base APPROVED

The Board will consider authorizing the extension of the lease for the Parks Operations base through June 30, 2007 at a rental fee of $35,010 per year, pursuant to the lease agreement. 

x.      Electronic Device Recycling/Reuse Policy for Solid Waste Convenience Centers APPROVED

The Board will consider approving a policy governing recycling and potential reuse of electronic devices at Solid Waste Convenience Centers and direct that staff provide an update of the operation of the new policy around December 2006 - January 2007. 

y.      Freedom House CJPP Contract Revision APPROVED

The Board will consider amending the Criminal Justice Partnership Program (CJPP) contract with Freedom House Recovery Center and authorize the Chair to sign. 

z.       Biological and Cultural Surveys of the Homestead Road Campus APPROVED

The Board will consider authorizing the solicitation of proposals for surveys of biological, cultural, and archaeological resources on the 33-acre Homestead Road Campus owned by Orange County and authorize the Manager to sign. 

aa.  Resolution To Support U.S. House Resolution 635 (Possible Impeachment of President George W. Bush) APPROVED ONE

The Board will consider two resolutions supporting the investigation of possible impeachment of President George W. Bush. 

bb.  Rusch Hollow Re-zoning - Chapel Hill Joint Planning Transition Area APPROVED

The Board will consider approving a request to rezone 10,431 square feet of land in the Chapel Hill Joint Planning Transition Area from Chapel Hill R-1 to Chapel Hill Residential-Special Standards-Conditional (R-SS-C). 

cc.   NC Highway 57 Speedway Area Small Area Plan APPROVED

The Board will consider initiating community meetings and begin development of a process for preparation of a Small Area Plan for the NC Highway 57 Speedway area. 

dd.  Eno Economic Development District (EDD) Small Area Plan APPROVED

The Board will consider continuing community meetings and develop a process for preparation of a Small Area Plan for the Eno EDD at the Durham/Orange County line along US 70 and I-85. 

ee.  Amendments to the Orange County Stormwater Ordinance for Lands within the Neuse River Basin APPROVED

The Board will consider incorporating amendments in the Orange County Stormwater Ordinance to conform to requirements of the North Carolina Department of Environment and Natural Resources (DENR) for counties within the Neuse and Tar-Pamlico River Basins. 

ff.     Approval of Proposed Lease Agreement with OPC at Northside APPROVED

The Board will consider approving entering into a proposed lease agreement with the Orange-Person-Chatham Area Program/Local Management Entity (OPC/LME) to provide for their corporate relocation to the Northside campus and authorize the Chair to sign pending final review by staff and County Attorney. 

gg.  Authorization to Release One-Time Supplemental Funding to OPC/LME to Facilitate Divestiture of Orange County Outpatient Services APPROVED

The Board will consider authorizing the release of a one-time County supplemental appropriation in the amount of $131,797 to OPC/LME to facilitate the divestiture (transfer) of the Northside Adult and Child Outpatient Clinics in Chapel Hill and the Family Counseling Center in Hillsborough services to the Caring Family Networks (CFN) and authorize the County Finance Director to release the funds to OPC in anticipation of the requisite budget amendment. 

hh.  Budget Amendment #17  

ii.  Adoption of Resolution Authorizing OPC/LME to Acquire Real Property in Orange County APPROVED

The Board will consider adopting a resolution that provides consent for the OPC/LME to enter into a financing agreement for the acquisition of real property and authorize the Chair to sign pending final review by County management and the County Attorney. 

jj.  Approval to Enter into a Proposed Contract with The Town of Carrboro for Interim Provision of Limited Animal Control Services APPROVED

The Board will consider approving a County response request from the Town of Carrboro to provide limited Animal Control Services within the Town for a period beginning June 19, 2006 and ending no later than October 1, 2006.  Final approval of the County's proposed agreement for the interim provision of select service will depend upon formal acceptance by the Town of Carrboro: and authorize the Chair to execute the final contract document, pending final review by staff and the County Attorney. 

6.  Resolutions or Proclamations

7.  Special Presentations

a.         Status Report on Middle College High School at Durham Technical Community College REPORT RECEIVED

The Board will receive a status report on activities, successes, challenges, and future plans concerning the Middle College High School at Durham Technical Community College. 

b.         Orange County Transfer of Development Rights (TDR) Program Feasibility REPORT RECEIVED

The Board will receive the consultant's draft report on the TDR Feasibility Study and to consider the recommendation of the TDR Task Force that the process of designing a TDR program should go forward. 

8.  Public Hearings

9.  Items for Decision--Regular Agenda

a.         Approval of Fiscal Year 2006-07 Budget Ordinance, Capital Project Ordinances, and Grant Project Ordinances

 

b.         Consideration of a Resolution on District Elections for the Board of County Commissioners for a November 2006 Referendum APPROVED

The Board will consider approval of a Resolution on district elections for the Board of County Commissioners for a November 2006 referendum based on Board consideration of district elections since January 2005; and provide any comments, questions, and any further direction to staff. 

b.      (1)   Central Orange Senior Center Design: Triangle Sportsplex Modifications APPROVED

The Board will consider approving the plans for the Central Orange Senior Center and Sportsplex modifications required as a result of the design; and authorizing staff to move forward to develop plans in order to present a Construction Manager at Risk (CM at Risk) proposal after the Board's summer break.   

c.         Contract with Coulter Jewell Thames for Engineering and Design Services for Northern Park and Twin Creeks Park (Phase 1) APPROVED

The Board will consider authorizing the Chair to execute a contract with Coulter Jewell Thames (CJT) for park pre-construction design and engineering services  to secure permits, conduct engineering work, and create construction drawings and specifications for bid documents for Northern Park and Twin Creeks Park (Phase 1) and authorize the Chair to sign subject to final review by staff and the County Attorney. 

d.         Animal Shelter Facility Development Over Summer Break APPROVED

The Board will consider authorizing staff to proceed with architect selection and other associated  activities that may be identified to expedite the development of the new Animal Shelter, to be sited on Eubanks Road, Chapel Hill; and to request that the Chair be authorized to sign a letter requesting expedited review by the Town of Chapel Hill for this project; and to designate two County Commissioners to serve on the panel that will select the project architect; and to direct the Clerk to present candidates for appointment to the project design committee an August 22, 2006. 

e.         Proposed Final Draft Efland-Mebane Small Area Plan APPROVED with CHANGES

The Board will consider adoption of the Efland-Mebane Small Area Plan. 

e.     (1)   The Orchard - Preliminary Plan  DEFERRED

The Board will consider the Preliminary Plan for The Orchard Subdivision. 

f.          Appointments

(1)      Adult Care Home Community Advisory Committee - New Appointments DEFERRED

The Board will consider making appointments to the Adult Care Home Community Advisory Committee. 

(2)      Animal Services Advisory Board - New Appointment DEFERRED

The Board will consider making one new appointment to the Animal Services Advisory Board. 

(3)      Commission for the Environment - New Appointments DEFERRED

The Board will consider making appointments to the Commission for the Environment. 

(4)      Commission for Women - New Appointments DEFERRED

The Board will consider making appointments to the Commission for Women. 

(5)      Economic Development Commission - New Appointments DEFERRED

The Board will consider making appointments to the Economic Development Commission. 

(6)      Human Relations Commission - New Appointments DEFERRED

The Board will consider making appointments to the Human Relations Commission. 

(7)      Rural Transportation Advisory Board (RTAC) -BOCC Appointment DEFERRED

The Board will consider one BOCC appointment to the Rural Transportation Advisory Board.  

(8)      Sportsplex Community Advisory Committee - Initial Appointments DEFERRED

The Board will consider making initial appointments to the Sportsplex Community Advisory Committee. 

10.  Reports

11.  Closed Session

12.  Adjournment


Orange County water supply reservoir water levels

Available information as of 8:00 AM, Thursday, June 22, 2006 

Lake Orange 

        Water level is full and spilling slightly.

        Water storage capacity remaining is 100% (475 million gallons)

        Current Eno River flow at the Hillsborough gage is approximately 4.9 cfs (3.2 million gallons per day).

        Eno flow levels are currently below historical median flows, but have been well above the historical means as a consequence of rainfall from tropical storm Alberto.  The streamflow has fallen steadily from its peak (approximately 700 cfs) on June 14th.  There are currently no controlled releases for instream flow from either the Lake Orange or West Fork reservoirs, however it will become necessary to make such releases from Lake Orange very soon without additional rainfall.

        Stage I Eno River Capacity Use Restrictions came into effect on May 28th and were lifted on June 19th.  Without additional rainfall, restrictions will become effective again on June 27th.

 

West Fork Reservoir  

        Water level is at full capacity

        Water storage capacity remaining is 100%

 

OWASA Reservoirs                           

        Water level at Cane Creek Reservoir is 14.0" below full

        Water level at University Lake is 3.5" below full

        Total remaining water storage capacity is approximately 94.1%

        Approximately 360 days of water supply remaining (at current 7-day average daily demand [8.5 million gallons per day])

 

National Weather Service/NOAA Regional Precipitation data (inches above [+] or below [-] normal)

 

RDU                                                                                       Piedmont-Triad 

-6.34" for 2005                                                                      -9.94" for 2005

-0.56" since January 1, 2006                                               -5.70" since January 1, 2006

+6.07" since June 1, 2006                                                   +2.14" since June 1, 2006

Miscellaneous notes

  1. The NC Drought Management Advisory Council drought map, updated June 13th, show the northern half of Orange County to be "abnormally dry", with the southern and extreme western portions of the County to be in "moderate drought".  
  2. The OWASA service area remains under the OWASA-declared a Water Supply Advisory (which alerts OWASA customers about potential water supply shortages and providing advanced notice that additional [beyond those specified in OWASA's year-round concervation requirements] water use restrictions could be imposed if supply/ demand conditions do not improve in the near future. 

 

 

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