Orange County Board of Commissioners

Meeting Agenda
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Regular Meeting
Tuesday, January 23, 2007
7:30 p.m. 
F. Gordon Battle Courtroom
106 East Margaret Lane  
Hillsborough, NC

Note: Background Material on all abstracts available in the Clerk’s Office

COMPLIANCE WITH THE “AMERICANS WITH DISABILITIES ACT” - Interpreter services and/or special sound equipment are available with prior notice.  If you need this assistance, call the County Clerk’s office at 732-8181, ext. 2130.  If you are disabled and need assistance, contact the ADA Coordinator at extension 2300 or TDD# 644-3045.  

ESTIMATED TIMES LISTED AFTER EACH ITEM - these are approximate times.  Citizens are encouraged to be at the meeting at the starting time.  The Board usually considers items in the order listed and proceeds at a steady pace.  As a courtesy to others, speakers are asked to limit their comments to three minutes.

BACKGROUND INFORMATION ON AGENDA ITEMS - is available in the Clerk’s office and complete copies of agenda material are located at the Orange County Library in Hillsborough and the Chapel Hill Library in Chapel Hill.  

1.  Additions or Changes to the Agenda


The Board of Commissioners pledges to the citizens of Orange County its respect. The Board asks its citizens to conduct themselves in a respectful, courteous manner, both with the Board and with fellow citizens.  At any time should any member of the Board or any citizen fail to observe this public charge, the Chair will ask the offending person to leave the meeting until that individual regains personal control. Should decorum fail to be restored, the Chair will recess the meeting until such time that a genuine commitment to this public charge is observed.  All electronic devices such as cell phones, pagers, and computers should please be turned off or set to silent/vibrate.

2.  Public Comments

(We would appreciate you signing the pad ahead of time so that you are not overlooked.)

a.         Matters not on the Printed Agenda

b.         Matters on the Printed Agenda

(These matters will be considered when the Board addresses that item on the agenda below.)

3.  Board Comments

4.  County Manager’s Report

5.  Items for Decision--Consent Agenda

a.      Minutes

The Board will consider correcting and/or approving the minutes for November 14 and 20, and December 4, 2006 as submitted by the Clerk to the Board. 

b.      Appointments

(1)   Commission for the Environment – Reappointments

The Board will consider making reappointments to the Commission for the Environment. 

c.       Motor Vehicle Property Tax Release/Refunds

The Board will consider adoption of a refund resolution related to 69 requests for motor vehicle property tax releases or refunds in accordance with North Carolina General Statutes. 

d.      Applications for Property Tax Exemption

The Board will consider seven (7) untimely applications for exemption/exclusion from ad valorem taxation for the 2006 tax year. 

e.      Property Value Changes

The Board will consider approving value changes made in property values after the 2006 Board of Equalization and Review has adjourned. 

f.        Property Tax Release

The Board will consider adoption of a resolution to release the property value related to one (1) request for property tax release in accordance with N.C. General Statute 105-381. 

g.      Resolution Creating a Special Board of Equalization and Review

The Board will consider a resolution providing for the appointment of a special board of equalization and review to carry out the statutory responsibilities of ensuring that tax lists and tax records comply with the provisions of the North Carolina Machinery Act and recruit applicants. 

h.      Resolution in Support of Local Fees for Food and Lodging Inspections

The Board will consider adopting a resolution in support of state associations that calls for legislation to allow counties the option to set fees for the inspection of food and lodging establishments and authorize the Chair to sign. 

i.        Agreement Renewal for Adopt a Child Care Dental Screening Project Coordinator

The Board will consider renewing the agreement for a Project Coordinator for the Adopt a Child Care Dental Screening Project and authorize the Chair to sign. 

j.        2006-2007 Small Business and Technology Development Center (SBTDC) Contract Renewal

The Board will consider renewing a contract to continue support of small business development services for Orange County as stated in the Economic Development Strategic Plan and authorize the Manager and Clerk to execute the contract. 

k.      Agreement for Groundwater Monitoring for the Landfill

The Board will consider extending the Solid Waste Department agreement with Research and Analytical Laboratories, Inc. for ground water monitoring services at the Orange County Landfill for three additional years through December 31, 2009 and authorize the Chair to sign, subject to final review by the County Attorney. 

l.        Bid Award: Homestead Community Center Sewer Construction

The Board will consider awarding a bid to Billings and Garrett, Inc. in the amount $112,736.80 to construct a sewer line to service the Homestead Community Center; authorize the Budget Director to bring back a revised Capital Project Ordinance; and authorize the Purchasing Director to execute any necessary paperwork. 

m.    Time-Limited Positions for Work First Pilot

The Board will consider establishing four time-limited positions using Work First pilot funds to provide intensive services to Work First participants. 

n.      Proposed Grant Application to NC Parks & Recreation Trust Fund

The Board will consider submitting an application to the Parks and Recreation Trust Fund for state grant funds to develop the Northern Park (Cedar Grove Community Park) and authorize the Chair to sign prior to the January 31, 2007 deadline. 

o.      Historic Preservation Fund (HPF) Grant Application for FY 2007 for Cultural & Archaeological Surveys

The Board will consider submitting an application for matching grants monies to offset the cost of  a cultural and archaeological survey for Hollow Rock Access Area/New Hope Preserve park project scheduled for the master plan design process in the coming year and authorize staff to submit the application. 

p.      Acceptance of Grant Allocation from the Law Enforcement Terrorism Prevention Program

The Board will consider approving acceptance of State Managed Federal Homeland Security grant funds totaling $1,814,000 for interoperable communications infrastructure and equipment, and to authorize the State Highway Patrol to expend these grant funds to construct communications infrastructure for Orange County to benefit public safety agencies and the people of the County and authorize the Manger to sign the MOA, pending approval from the County Attorney. 

q.      Budget Amendment #8

The Board will consider approving budget ordinance amendments for fiscal year 2006-07. 

r.       Housing Rehabilitation Contract Awards

The Board will consider awarding two housing rehabilitation contracts for the Orange County CDBG Scattered Site Housing Rehabilitation Program. 

s.       Impact Fee Reimbursement

The Board will consider approving the impact fee reimbursement request from Habitat for Humanity of Orange County, NC, Inc. for $29,628 for eight new homes. 

t.        Confirmation of Proposed Land Swap Pertaining to the Fairview Public Campus Master Plan

The Board will consider confirmation of a proposed land swap with the Town of Hillsborough related to the Fairview Public Campus Master Plan. 

u.      Fairview Park Playground Replacement

The Board will receive an update of the current conditions at Fairview Park and options for the replacement of the play structure, and consider authorizing spending up to $40,000 from the Fairview Park bond funds. 

6.  Resolutions or Proclamations

a.      Resolution for Acceptance of Conservation Easement Donation (Penny)

The Board will consider a resolution approving the acceptance of a conservation easement for land owned by Wade and Carolyn Penny to protect open space and wildlife habitat adjacent to the New Hope Creek corridor and authorize the Chair and Clerk to sign, subject to final review by staff and the County Attorney. 

b.      Proclamation Acknowledging February as “Human Relations Month”

The Board will consider proclaiming the month of February, 2007 as “Human Relations Month” in Orange County and authorize the Chair to sign. 

c.       Resolution in Opposition to a Memorandum of Understanding (MOU) with Immigration and Customs Enforcement (ICE) for Local Law Enforcement to Enforce Civil Immigration Laws

The Board will consider a resolution opposing the use of local law enforcement to enforce civil immigration law and policy and authorize the Chair to sign. 

7.  Special Presentations

8.  Public Hearings

a.      Amendment to the Flood Damage Prevention Ordinance

The Board will hold a Public Hearing and consider an amendment to the Flood Damage Prevention Ordinance (FDPO), and Flood Insurance Rate Map (FIRM) into the Zoning Ordinance as a new overlay district. 

9.  Items for Decision--Regular Agenda

a.      Development of Orange County Transfer Station

b.      Orange County’s Proposed 2007 Legislative Agenda

The Board will review, discuss, and consider approving potential items for inclusion in Orange County’s legislative agenda package for the 2007 North Carolina General Assembly Session for presentation to Orange County’s legislative delegation and the leadership of the North Carolina General Assembly. 

c.      Preliminary Plan Modification for Lots 22-26 of Ashwick Subdivision

The Board will receive the Administration and Planning Board recommendations and to make a decision concerning the modified preliminary plan for Lots 22 – 26 of the Ashwick Subdivision. 

d.      Library Services Task Force – Charge and Appointments

The Board will consider establishing the charge and formalizing appointments to the Library Services Task Force as follow up to the BOCC discussion from its meeting on December 12, 2007. 

e.      Appointments

(1)      Hollow Rock Park Planning Committee

The Board will consider making appointments to the Hollow Rock Park Planning Committee. 

(2)      Commission for Women – New Appointments

The Board will consider making appointments to the Commission for Women. 

(3)      Smith Level Road Task Force

The Board will consider making appointment(s) to the Smith Level Road Taskforce.  

10.  Reports

11.  Closed Session

12.  Adjournment