Orange County Board of Commissioners

Meeting Agenda
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Regular Meeting
Tuesday, February 20, 2007
7:30 p.m. 
Southern Human Services Center
2501 Homestead Rd.   
Chapel Hill, NC
    

Note: Background Material on all abstracts available in the Clerk's Office

COMPLIANCE WITH THE "AMERICANS WITH DISABILITIES ACT" - Interpreter services and/or special sound equipment are available with prior notice.  If you need this assistance, call the County Clerk's office at 732-8181, ext. 2130.  If you are disabled and need assistance, contact the ADA Coordinator at extension 2300 or TDD# 644-3045.  

ESTIMATED TIMES LISTED AFTER EACH ITEM - these are approximate times.  Citizens are encouraged to be at the meeting at the starting time.  The Board usually considers items in the order listed and proceeds at a steady pace.  As a courtesy to others, speakers are asked to limit their comments to three minutes.

BACKGROUND INFORMATION ON AGENDA ITEMS - is available in the Clerk's office and complete copies of agenda material are located at the Orange County Library in Hillsborough and the Chapel Hill Library in Chapel Hill.  

1.  Additions or Changes to the Agenda

PUBLIC CHARGE

The Board of Commissioners pledges to the citizens of Orange County its respect. The Board asks its citizens to conduct themselves in a respectful, courteous manner, both with the Board and with fellow citizens.  At any time should any member of the Board or any citizen fail to observe this public charge, the Chair will ask the offending person to leave the meeting until that individual regains personal control. Should decorum fail to be restored, the Chair will recess the meeting until such time that a genuine commitment to this public charge is observed.  All electronic devices such as cell phones, pagers, and computers should please be turned off or set to silent/vibrate.

2.  Public Comments

(We would appreciate you signing the pad ahead of time so that you are not overlooked.)

a.         Matters not on the Printed Agenda

b.         Matters on the Printed Agenda

(These matters will be considered when the Board addresses that item on the agenda below.)

3.  Board Comments

4.  County Manager's Report

5.  Items for Decision--Consent Agenda

a.      Minutes

The Board will consider correcting and/or approving the minutes for January 19 and 23, 2007 as submitted by the Clerk to the Board. 

b.      Appointments - None

c.       Motor Vehicle Property Tax Release/Refunds

The Board will consider adoption of a refund resolution related to 51 requests for motor vehicle property tax releases or refunds in accordance with North Carolina General Statutes. 

d.      Property Tax Releases

The Board will consider adoption of a resolution to release property values related to four requests for property tax release requests in accordance with N.C. General Statute 105-381. 

e.      Property Tax Refund

The Board will consider adoption of a refund resolution related to one (1) request for property tax refund request in accordance with N.C. General Statute 105-381. 

f.        Application for Property Tax Exemption

The Board will consider one untimely application for exemption/exclusion from ad valorem taxation for the 2006 tax year. 

g.      RFP Award: Marketing, Advertising and On-line Web Strategies for the Chapel Hill/Orange County Visitors Bureau

The Board will consider awarding a Request for Proposals (RFP) award fro providing Marketing, Advertising and On-line Web Strategies fro the Chapel Hill/Orange County Visitors Bureau and authorize the Chair to sign contingent upon final review by staff and the County Attorney. 

h.      Homestead Road Campus Concept Plan

The Board will consider approving the attached map as the Concept Plan for the Homestead Road Campus. 

i.        Designated Agent for Federal Financial Assistance Under Disaster Relief Act

The Board will consider a request changing the designated agent for Orange County for Federal Disaster Relief Act projects from Mr. John Link to Ms. Laura Blackmon, for the purpose of obtaining, maintaining, and closing out projects that fall under the Disaster Relief Act (Public Law 288. 93rd Congress).

j.        Gateway Building Unit 200 and Unit 300

The Board will consider approving (1) a lease with option to purchase for approximately 22,846 square feet of space in Unit 200 and Unit 300 of the Gateway Center Condominium, Hillsborough; and (2) to approve the Condominium Declaration for the Gateway Center Condominium and authorize the Chair, Clerk, County Manager, Finance Director, Purchasing Director, and the County Attorney to execute the appropriate paperwork. 

k.      Walnut Grove Church Road Property License to Use as Pasture

The Board will consider approving a license to use land owned by the County on Walnut Grove Church Road as pasture for cattle and authorize the Chair to sign. 

l.        Inter-local Agreement - Cost Sharing for Fairview Land Swap Survey

The Board will consider approving a proposed Inter-local Agreement to provide for cost sharing of land surveying services necessary to the land swap as recently authorized by the Town and the BOCC within the Fairview Public Campus Master Plan and authorize the Chair to sign. 

m.    Proposed Grant Application for Smart Growth Implementation Assistance

The Board will consider submitting a grant application to the Development, Community, and Environment Division (DCED) in the U.S. EPA's Office of Policy, Economics, and Innovation for implementation assistance related to smart growth in the Efland area and authorize the Chair to sign and submit prior to the March 8, 2007 deadline. 

n.      Change in BOCC Regular Meeting Schedule for 2007

The Board will consider three changes in the County commissioners' regular meeting calendar for year 2007. 

6.  Resolutions or Proclamations

a.      Resolution of Approval - Conservation Easement for Fickle Creek Farm

The Board will consider a resolution to approve the purchase of and acceptance by Orange County of an agricultural conservation easement for the Fickle Creek Farm and authorize the Chair and Clerk to sign, subject to final review by staff and the County Attorney. 

b.      A Resolution Supporting Sidewalk Construction on Martin Luther King, Jr. Boulevard by the NCDOT and Maintenance by the Town of Chapel Hill Upon Completion

The Board will consider approval of a resolution supporting construction of a sidewalk on Martin Luther King, Jr. Boulevard by the N.C. Department of Transportation (NCDOT) within the Town of Chapel Hill's Joint Planning Transition Area and authorizing eh Town of Chapel Hill to assume maintenance of the sidewalk upon completion.  

7.  Special Presentations

a.      OPC Area Director Update on Local Mental Health Reform

The Board will receive an update from the OPC Area Program Director on local impacts, progress achieved, and future prospects under statewide Mental Health Reform. 

8.  Public Hearings

a.      Orange County's Proposed 2007 Legislative Agenda

The Board will continue a public hearing and further review, discuss, and approve potential items for inclusion in Orange County's legislative agenda package for the 2007 North Carolina General Assembly Session. 

9.  Items for Decision--Regular Agenda

a.      Hillsborough Area-Orange County Strategic Growth Plan: Phase One

The Board will consider adoption of a resolution and concept map accepting the Hillsborough Area-Orange County Strategic Growth Plan: Phase One and calling for preparation of an Interlocal Agreement

b.      Orange County Speedway 2007 EMS Coverage Contract

The Board will consider contracting with the Orange County Speedway for the provision of Emergency Medical coverage to ensure public safety at public events and authorize the Chair to sign contingent upon final review by staff and the County Attorney. 

c.      Contract with Orange County Speedway - Sheriff's Office

The Board will consider approving a contract with the Orange County Raceway (OCR), Inc.  to provide law enforcement coverage at event and races at the Orange County Speedway during 2007 and authorize the Chair to sign subject to final review by staff and the County Attorney. 

d.      Authorization to Debut Live Casting of BOCC Meetings

The Board will consider official authorization to debut live casting of BOCC meetings from Southern Human Services Center on March 27, 2007 on Orange County Government Channel 265. 

e.      Authorization to Proceed With Alternative Financing

The Board will consider approving the County's plans to issue $96.2 million in alternative financing between fiscal years 2006-07 and 2009-10 and to authorize staff to proceed with the required steps necessary to obtain the financing planned for fiscal year 2006-07 including request for proposal (RFP) for underwriting services and minority participation in bond counsel services and authorize staff to proceed. 

f.       Parking Options During Justice Facility Construction

The Board will consider options to provide public and staff parking during construction of the Justice Facility Expansion Project. 

10.  Reports

a.      Report on Efland-Mebane Small Area Plan Implementation Focus Group

The Board will receive  a report on processing Petitions for Addition of subdivision roads to the State Maintained System. 

b.      Report on Recommendations Regarding Petitions for Addition of Subdivision Roads to the State Maintained System

The Board will receive information regarding the Efland-Mebane Small Area Plan Implementation Focus Group. 

11.  Closed Session

"To discuss the County's position and to instruct the County Manager and County Attorney on the negotiating position regarding the terms of a contract to purchase real property," NCGS 143-318.11(a)(5).

12.  Adjournment